https://policy.bsc.coop/api.php?action=feedcontributions&user=Ellie&feedformat=atomBSC Policy - User contributions [en]2024-03-29T02:35:54ZUser contributionsMediaWiki 1.39.1https://policy.bsc.coop/index.php?title=VII.L._Staff-Issued_Conditional_Contracts&diff=3064VII.L. Staff-Issued Conditional Contracts2022-01-07T20:59:44Z<p>Ellie: formatting</p>
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<div>==1. Definition==<br />
<br />
A conditional contract is a mechanism for the BSC to attempt to resolve conduct and/or safety issues by establishing a behavioral contract that outlines expectations and specifies that a member’s continued membership in the BSC is contingent upon specific aspects of the member’s behavior. For instance, a conditional contract may require that a member refrain from violating the smoking policy in section 25 of the BSC contract, and that failing to do so will result in membership termination.<br />
The central level supervisors that may issue a staff-issued conditional contract are the Conduct Hearing Coordinator, Cooperative Experience Manager, the Member Resources Supervisor, the Operations Manager, the Rochdale & Fenwick Apartment Manager, the Cloyne Court Facilities Manager, and the Executive Director.<br />
<br />
<br />
<br />
==2. Procedure==<br />
<br />
The central level supervisor who is assigned to respond to the initial conduct or safety concern will assume the responsibility of issuing the conditional contract. A member has the option to accept the central-level supervisor’s contract subject to all the rights under Policy Directory VII.K.3 or to take the case before the appropriate Enforcement Committee. <br />
<br />
<br />
<br />
==3. Member Rights==<br />
<br />
A member and central-level supervisor may mutually choose to address a conduct issue with a staff-issued conditional contract provided that the following conditions are met:<br />
<br />
:A. The staff-issued conditional contract will be offered only after the central-level supervisor has researched both sides of the issue. <br />
<br />
:B. A member does not have to sign the staff-issued conditional contract. No member shall ever be terminated solely for refusing to sign a staff-issued conditional contract. In some cases, signing a staff-issued conditional contract may be beneficial to the member due to either privacy or expediency reasons, but it is always a member’s choice, and their refusal to sign may not be used against them. <br />
<br />
:C. The central-level supervisor will review each condition of the conditional contract with the member to ensure mutual understanding. The issuing staff member must fully brief the member that it is optional to sign the conditional contract.<br />
<br />
:D. The member shall have a chance to respond to each condition, and may ask that overly ambiguous conditions be rephrased in more specific language. The central-level supervisor will make a good- faith effort to honor any requests for clearer language in cases when it is reasonably possible to do so. <br />
<br />
:E. The member may also object to certain conditions and state reasons for the objections. It is at the discretion of the central-level supervisor to remove conditions based on the member’s objections. <br />
<br />
:F. The member will have at least 72 hours to decide whether to sign the staff-issued conditional contract. <br />
<br />
:G. The Conduct Member Advisor will be an available resource to help advise the member, including helping to clarify the terms of the staff-issued conditional contract and any concerns the member might have. If the two Conduct Member Advisors are not available as a resource in the 72-hour time frame or if there is a conflict-of-interest, then the central-level supervisor may extend the 72 hour timeframe and/or shall make a good faith effort to locate and reimburse a substitute Conduct Member Advisor. <br />
<br />
:H. If the member chooses not to sign the staff-issued contract, the issue will be referred to the appropriate Enforcement Committee for consideration. For instance, if a member has been violating the smoking policy, the issue will be referred to the Conduct Committee. It is not possible to predict in advance how the Enforcement Committee will adjudicate the issue (e.g. the committee could dismiss the issue, decide to issue a conditional contract, or decide to terminate the member.) <br />
<br />
:I. Before signing a staff-issued conditional contract, the member shall be informed of conditions A through H in writing and shall explicitly initial each condition to indicate that this right has been explained to them.<br />
<br />
<br />
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[Board-approved 12/6/2018]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.L._Staff-Issued_Conditional_Contracts&diff=3063VII.L. Staff-Issued Conditional Contracts2022-01-07T20:57:40Z<p>Ellie: incorporate Xander's floor amendments from the Board meeting, see 12/8/2018 minutes: https://docs.google.com/document/d/13afPteznKIUmbeAGPdmLxPqgAI5QVX_BmjXul4Ij8rs/edit#heading=h.9n39pyfunnvg</p>
<hr />
<div>==1. Definition==<br />
<br />
A conditional contract is a mechanism for the BSC to attempt to resolve conduct and/or safety issues by establishing a behavioral contract that outlines expectations and specifies that a member’s continued membership in the BSC is contingent upon specific aspects of the member’s behavior. For instance, a conditional contract may require that a member refrain from violating the smoking policy in section 25 of the BSC contract, and that failing to do so will result in membership termination.<br />
The central level supervisors that may issue a staff-issued conditional contract are the Conduct Hearing Coordinator, Cooperative Experience Manager, the Member Resources Supervisor, the Operations Manager, the Rochdale & Fenwick Apartment Manager, the Cloyne Court Facilities Manager, and the Executive Director.<br />
<br />
<br />
<br />
==2. Procedure==<br />
<br />
The central level supervisor who is assigned to respond to the initial conduct or safety concern will assume the responsibility of issuing the conditional contract. A member has the option to accept the central-level supervisor’s contract subject to all the rights under Policy Directory VII.K.3 or to take the case before the appropriate Enforcement Committee. <br />
<br />
<br />
<br />
==3. Member Rights==<br />
<br />
A member and central-level supervisor may mutually choose to address a conduct issue with a staff-issued conditional contract provided that the following conditions are met:<br />
<br />
:A. The staff-issued conditional contract will be offered only after the central-level supervisor has researched both sides of the issue. <br />
<br />
:B. A member does not have to sign the staff-issued conditional contract. No member shall ever be terminated solely for refusing to sign a staff-issued conditional contract. In some cases, signing a staff-issued conditional contract may be beneficial to the member due to either privacy or expediency reasons, but it is always a member’s choice, and their refusal to sign may not be used against them. <br />
<br />
:C. The central-level supervisor will review each condition of the conditional contract with the member to ensure mutual understanding. The issuing staff member must fully brief the member that it is optional to sign the conditional contract.<br />
<br />
:D. The member shall have a chance to respond to each condition, and may ask that overly ambiguous conditions be rephrased in more specific language. The central-level supervisor will make a good- faith effort to honor any requests for clearer language in cases when it is reasonably possible to do so. <br />
<br />
:E. The member may also object to certain conditions and state reasons for the objections. It is at the discretion of the central-level supervisor to remove conditions based on the member’s objections. <br />
<br />
:F. The member will have at least 72 hours to decide whether to sign the staff-issued conditional contract. <br />
<br />
:G. The Conduct Member Advisor will be an available resource to help advise the member, including helping to clarify the terms of the staff-issued conditional contract and any concerns the member might have. If the two Conduct Member Advisors are not available as a resource in the 72-hour time frame or if there is a conflict-of-interest, then the central-level supervisor may extend the 72 hour timeframe and/or shall make a good faith effort to locate and reimburse a substitute Conduct Member Advisor. <br />
<br />
:H. If the member chooses not to sign the staff-issued contract, the issue will be referred to the appropriate Enforcement Committee for consideration. For instance, if a member has been violating the smoking policy, the issue will be referred to the Conduct Committee. It is not possible to predict in advance how the Enforcement Committee will adjudicate the issue (e.g. the committee could dismiss the issue, decide to issue a conditional contract, or decide to terminate the member.) <br />
<br />
:I. Before signing a staff-issued conditional contract, the member shall be informed of conditions A through H in writing and shall explicitly initial each condition to indicate that this right has been explained to them.<br />
<br />
**[Board-approved 12/6/2018]**</div>Elliehttps://policy.bsc.coop/index.php?title=VII.Q._BSC_Anti-Bullying_Policy&diff=3062VII.Q. BSC Anti-Bullying Policy2021-12-07T18:11:52Z<p>Ellie: fix broken links</p>
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<div>VII.Q. BSC Anti-Bullying Policy <br />
<br />
<br />
==I. Policy Statement & Definition: == <br />
:A. The BSC strives to create and maintain a community in which people are treated with dignity, decency, and respect. The BSC community should be characterized by mutual trust and the absence of intimidation, degradation, or humiliation. Members should be able to live, board, and learn in a safe and stimulating environment. The accomplishment of this goal is essential to fulfilling the mission of the BSC. For that reason, the BSC will not tolerate abusive behavior and/or bullying of any kind. Through enforcement of this policy and through the education of members and guests, the BSC will seek to prevent, correct, and discipline behavior that violates this policy.<br />
:B. The BSC defines abusive and/or bullying behavior as persistent, malicious, unwelcome, severe and pervasive mistreatment that harms, intimidates, offends, degrades or humiliates a member whether physical, verbal, written, graphic, in person or via electronic messages or media posted or circulated in any form in the BSC community. <br />
:C. The BSC promotes and is committed to providing a safe and cooperative community and strictly prohibits abusive conduct and bullying.<br />
<br />
==II. Applicability ==<br />
:A. All members, guests, alumni, and third-parties conducting business with the BSC are expected to comply with this policy, and to take appropriate measures to ensure that prohibited conduct does not occur. Appropriate disciplinary action will be taken against any member, guest, alumni, or third-party that violates this policy. Based upon the seriousness of the offense and the nature of the individual’s relationship with the BSC, disciplinary action may include a warning, educational sanctions, a conditional contract, membership termination, ineligibility to visit BSC property, and/or ineligibility to conduct business with the BSC. <br />
:B. Please see the BSC Harassment Policy for policies and procedures governing inappropriate conduct predicated on an individual or group’s protected status.<br />
:C. Please see the Anti-Bullying & Abusive Conduct Prevention Policy in the BSC Employee Handbook for relevant policies providing protections and outlining expectations and accountability for BSC student and professional staff in the workplace.<br />
<br />
==III. Examples of Prohibited Abusive Conduct and/or Bullying ==<br />
:A. The BSC prohibits abusive conduct and/or bullying behavior that a reasonable person would find:<br />
::i. Has the purpose or effect of creating an intimidating, hostile, or offensive educational, living, or boarding environment; or<br />
::ii. Has the purpose or effect of unreasonably interfering with an individual’s academic performance or their ability to exercise their rights and/or fulfill their responsibilities as a BSC member, guest, alumni, or third party providing services within the BSC community.<br />
<br />
:B. Examples of unacceptable behavior (whether physical, verbal, written, graphic, electronic messages or media posted or circulated in the community) include the following types of conduct:<br />
::i. Repeated infliction of verbal abuse, such as the use of derogatory remarks, insults, epithets, persistent or egregious use of abusive, insulting, or offensive language.<br />
::ii. Staring, glaring or other nonverbal demonstrations of hostility as a pattern of other behaviors consistent with this policy. <br />
::iii. Personal attacks, behavior, or language that frightens, humiliates, belittles, or degrades, including criticism or feedback that is delivered with yelling, screaming, threats, or insults.<br />
::iv. Gratuitously insulting another person or their performance, especially in front of others.<br />
::v. Spreading misinformation or malicious rumors.<br />
::vi. Making repeated inappropriate comments about a person's appearance, lifestyle, family, or culture.<br />
::vii. Regularly inappropriately teasing or making someone the brunt of pranks or practical jokes.<br />
::viii. Inappropriately interfering with a person's personal property or work equipment.<br />
::ix. Circulating inappropriate or embarrassing photos or videos via e-mail or social media.<br />
::x. Unwarranted physical contact.<br />
::xi. Purposefully and inappropriately excluding, isolating, or marginalizing a person from unit or BSC-wide activities. <br />
::xii. Consistent ignoring or interrupting of a member. <br />
::xiii. Encouragement of others to turn against a targeted member. <br />
::xiv. Invasion of another’s person’s personal space. <br />
::xv. Unreasonable interference with an member’s ability to study or do their workshift. <br />
::xvi. Conduct that a reasonable person would find hostile and offensive. <br />
<br />
<br />
== IV. Reporting Abusive Conduct and/or Bullying & Enforcement ==<br />
:A. If any member, guest, alum, or third-party conducting business with the BSC feels that they are being subject to abusive conduct or bullying or if they observe abusive conduct or bullying by another member, guest, alum, or third-party doing business with the BSC, they should immediately report the incident to a member of their unit-level manager team, the Cooperative Experience Manager, or the Member Resources Supervisor in order for appropriate action to be taken. <br />
:B. Early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of bullying. The BSC will make every effort to stop bullying before it becomes severe or pervasive, but can only do so with the cooperation of members of the BSC community.<br />
:C. In order for the BSC to investigate and try to resolve complaints internally, all parties must promptly report complaints of misconduct under this policy to the Cooperative Experience Manager or the Member Resources Supervisor. All complaints should be submitted via the [https://docs.google.com/forms/d/e/1FAIpQLSd23FT6SLYzZJ7TIzve6TdNZWLMGzMSFZAn04kydmbR6gYCpw/viewform BSC Conduct Complaint Form], via email, or by calling (510) 848-1936. All complaints of abusive conduct and bullying that are reported will be investigated as promptly as possible and corrective action will be taken where warranted.<br />
:D. The investigation and resolution of complaints will be conducted in accordance with:<br />
::i. [[VII.F. BSC Grievance Procedure | The BSC Grievance Procedure]] (for current BSC members)<br />
::ii. [[VII.M. BSC PNG and Unit-Level PNG Policy | The BSC Central Level PNG Policy]] (for alumni, guests, or third-party conducting business with the BSC) <br />
<br />
== V. Direct Communication ==<br />
The availability of this complaint procedure does not preclude individuals who believe they are being subjected to abusive behavior and/or bullying from promptly advising the offender that their behavior is unwelcome and requesting that such behavior immediately stop. <br />
<br />
[Board Approved November 9th 2017]</div>Elliehttps://policy.bsc.coop/index.php?title=Duplicate_of_VII.H._BSC_Alcohol_Policy&diff=3061Duplicate of VII.H. BSC Alcohol Policy2021-12-03T20:56:35Z<p>Ellie: Ellie moved page Duplicate of VII.H. BSC Alcohol Policy to VII.H. BSC Alcohol Policy over redirect: I forgot how redirects work</p>
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<div>#REDIRECT [[VII.H. BSC Alcohol Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.H._BSC_Alcohol_Policy&diff=3060VII.H. BSC Alcohol Policy2021-12-03T20:56:35Z<p>Ellie: Ellie moved page Duplicate of VII.H. BSC Alcohol Policy to VII.H. BSC Alcohol Policy over redirect: I forgot how redirects work</p>
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<div>#REDIRECT [[VII.G. BSC Alcohol Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.H._BSC_Alcohol_Policy&diff=3058VII.H. BSC Alcohol Policy2021-12-03T20:55:02Z<p>Ellie: Ellie moved page VII.H. BSC Alcohol Policy to Duplicate of VII.H. BSC Alcohol Policy: fixing numbering</p>
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<div>#REDIRECT [[VII.G. BSC Alcohol Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.H._BSC_Alcohol_Policy&diff=3057VII.H. BSC Alcohol Policy2021-12-03T20:53:40Z<p>Ellie: redirect</p>
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<div>#REDIRECT [[VII.G. BSC Alcohol Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.C._BSC_Email_Subscriber_List&diff=3056VI.C. BSC Email Subscriber List2021-12-03T20:51:50Z<p>Ellie: redirect</p>
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<div>#REDIRECT [[VI.C. Guidelines for Sending E-mails]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.I._BSC_Substance_Abuse_Policy&diff=3055VII.I. BSC Substance Abuse Policy2021-12-03T20:49:31Z<p>Ellie: redirect to the more recently updated version</p>
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<div>#REDIRECT [[VII.H. BSC Substance Abuse Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.F._BSC_Whistleblower_Policy&diff=3054VII.F. BSC Whistleblower Policy2021-12-03T20:47:56Z<p>Ellie: redirect</p>
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<div>#REDIRECT [[VII.G. BSC Whistleblower Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.E._BSC_Grievance_Procedure&diff=3053VII.E. BSC Grievance Procedure2021-12-03T20:43:33Z<p>Ellie: change to redirect</p>
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<div>#REDIRECT [[VII.F. BSC Grievance Procedure]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.K_Staff-Issued_Conditional_Contracts&diff=3052VII.K Staff-Issued Conditional Contracts2021-12-03T20:41:25Z<p>Ellie: redirect</p>
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<div>#REDIRECT [[VII.L. Staff-Issued Conditional Contracts]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.L_BSC_PNG&diff=3051VII.L BSC PNG2021-12-03T20:40:09Z<p>Ellie: redirect</p>
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<div>#REDIRECT [[VII.M. BSC PNG and Unit-Level PNG Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=VII.M._Host_Policy&diff=3050VII.M. Host Policy2021-12-03T20:37:46Z<p>Ellie: redirect</p>
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<div>#REDIRECT [[VII.N. Host Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=XIII._RULES_OF_PROCEDURE&diff=3049XIII. RULES OF PROCEDURE2021-12-03T20:36:04Z<p>Ellie: add outdated warning</p>
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<div>{{Outdated<br />
|date=membership vote 4/16/15}}<br />
<br />
==XIII.A.== <br />
Rules of procedure will be outlined by the BSC Parliamentary Procedure. Any rule of procedure not covered by these Bylaws<br />
or the procedure policy shall be determined according to Robert’s Rules of Order, Newly Revised.</div>Elliehttps://policy.bsc.coop/index.php?title=V.F._Co-op_Vehicles&diff=3048V.F. Co-op Vehicles2021-12-03T20:33:39Z<p>Ellie: redirect</p>
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<div>#REDIRECT [[V.F. Use of Co-op Vehicles]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.N._Community_Improvement_Program&diff=3047VI.N. Community Improvement Program2021-12-03T20:30:59Z<p>Ellie: add last updated, policy and ET categories</p>
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<div>'''VI.N.1. COMMUNITY IMPROVEMENT PROGRAM PURPOSE'''<br />
<br />
The purpose of the Community Improvement Program is to foster member affinity with the BSC mission statement and strategic goals, while engaging with the community-at-large.<br />
<br />
'''VI.N.2. COMMUNITY IMPROVEMENT PROGRAM REQUIREMENTS'''<br />
<br />
:1. Each member is required to attend one Community Improvement Event per academic year. Examples of events include participating in BSC Recruitment events, alumni events, [[Cooperative Involvement Statement|engaging in political and legal advocacy]] and organizing with EACom, [[Cooperative Involvement Statement|co-operating with other cooperatives]], neighborhood events, and attending a BSC Board Meeting or GMM. <br />
<br />
:2. At the beginning of the Fall and Spring Contract periods:<br />
<br />
::a. Under direction of the VPEA, EACom will solicit ideas from the following stakeholders: the Recruitment Team, the Development and Alumni Relations Committee, Board Directors, and House Presidents. <br />
<br />
::b. The following activities qualify for as CI <br />
:::(a) Activities organized by the Recruitment Team which seek member participation<br />
:::(b) Activities organized by DARCom which seek member participation <br />
:::(c) Attendance at Board or Board committee meetings <br />
:::(d) Any additional activities approved by EACom which seek member participation<br />
<br />
'''VI.N.3. COMMUNITY IMPROVEMENT PROGRAM PROJECTS'''<br />
<br />
At the unit level, Board Directors will answer more specific questions regarding the Community Improvement Policy. Should members wish to propose a unit-level Community Improvement project, their Board Director should coordinate with the VP of External Affairs or Summer Vice President . The VPEA or SVP can assess whether a proposed project qualifies to meet the Community Improvement Policy guidelines.<br />
<br />
'''VI.N.4. COMMUNITY IMPROVEMENT PROGRAM OVERSIGHT'''<br />
<br />
DARCom will track members’ fulfillment of CI Commitment. A $25 fine will be assessed for failing to attend a CI Event. VPEA can grant exceptions.<br />
<br />
// Original policy approved by Board 05/07/20 //<br />
<br />
[[Category:Policy|Community Improvement Program]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.M._Member_Resources_Educators_Program&diff=3046VI.M. Member Resources Educators Program2021-12-03T20:30:34Z<p>Ellie: add last updated, policy and ET categories</p>
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<div>'''General Description:'''<br />
<br />
As a 501(c)(3) nonprofit housing organization with cooperative values and the mission of serving students who would not be able to attain an education without affordable housing, we strive to create and maintain affordable, accessible, and anti-oppressive living spaces where students from various backgrounds and identities can feel safer, grow personally and collectively, and thrive in academic and extracurricular engagements. The Member Resources Educators Program seeks to achieve this by offering outstanding education to the membership on both anti-oppression and consent education. <br />
<br />
The Member Resources Educators will be a program within the Member Resources Department that specializes on Decentralized Member Education in the BSC. The program will be comprised of by the Anti-Oppression Working Group (AWG) and Consent Working Group (CWG) who will both be responsible for educating and informing the membership on both anti-oppression and consent education in the BSC. The working groups will primarily work with unit-level officers and the Member Resources Department to develop educational curriculums appropriate for various members in the BSC. In addition, they will work with the Cooperative Experience Manager (CExM), Member Resources Coordinator (MRC), Vice President of Experience & Training (VPET), and the Experience & Training Committee (ETCom) on improving both anti-oppression and consent education in the BSC. In short, they will work both at the unit level and central level on member education and training. <br />
<br />
<br />
'''1. Duties and Responsibilities of the AWG and the CWG'''<br />
:a. The Anti-Oppression Working Group Chair (AWG Chair) and the Consent Working Group Chair (CWG Chair) will be supervised by the Cooperative Experience Manager (CExM). They shall work in conjunction with the CExM, MRC, and Unit-level Presidents to ensure that unit-level workshops and educational events are coordinated and executed appropriately. They will also be tasked with facilitating meetings, maintaining communication between parties, and supervising their respective working group. <br />
:b. The AWG primary task is to provide anti-oppression education to the BSC by conducting educational events in anti-oppression to the membership, and providing themselves as resources for members in various areas of anti-oppression education.<br />
:c. The CWG’s primary task is to provide consent education to the BSC by conducting educational events in consent to the membership, and providing themselves as resources for members in various areas of consent education.<br />
:d. Both working groups will be required to meet to discuss a semester plan on how they achieve their duties and responsibilities. These frequency of these meeting shall be up to the discretion of the chairs and the CExM.<br />
:e. Both working groups will be responsible for developing alternative ways of educating members on both consent and anti-oppression education. In addition, they will work with ETCom to improve member education and manager training programs in the BSC, in particular consent education and anti-oppression education. <br />
:f. Both working groups will develop curriculums for various educational event formats such as workshops, dialogues, talks, circles, and any other formats that are both effective and appropriate for various communities in the BSC. They will work with the CExM and MRC to achieve this. <br />
:g. Both working groups will be required to collaborate with each other on the completion of their duties and responsibilities. <br />
<br />
<br />
'''2. Training of the AWG and CWG'''<br />
:a. Working Group Member Training shall be held from week 9 until week 15. The incoming Working Group members will be hired earlier and learn under the guidance of current working group members by attending workshops and Working Group meetings. New and Returning Working Group Members must attend the training, but be notified in ample time to attend the training. New and Returning Working Group Members must attend one training session with the current Chair between week 9 and week 15 in which they are familiarized with the current educational model (including the current workshops) and any other information deemed vital by the current WG Chair. <br />
:b. The BSC will provide training to Working Group Members in the following areas by the end of Week 0 of the following semester:<br />
::i. '''''General:''''' Advanced facilitation, Conflict Resolution, BSC policies pertaining to member conduct issues and processes. <br />
::ii. '''''Consent Education:''''' Consent for Trainers, Sexual Harassment Prevention, Assault Prevention, and other appropriate trainings.<br />
::iii. '''''Anti-Oppression Education:''''' Anti-Oppression for Trainers, Intersectional Allyship and Advocacy, Collective Liberation, Identity-Conflict Mediation, and other appropriate trainers. <br />
<br />
<br />
'''3. Composition and Compensation of the Member Resources Educators Program'''<br />
:a. The Member Resources Educators Program will be comprised of two working groups, the Anti-Oppression Working Group (AWG), and the Consent Working Group (CWG).<br />
:b. Each working group shall have (1) Working Group Chair and (7) Working Group Members with a total (8) members per working group. <br />
:c. The finalized composition of both working groups must be finalized by week 9 of the preceding term. The CExM and an ETCom member shall have the utmost discretion on the selection of the members and chairs of both working groups. <br />
:d. Each working group member will be compensated at the workshift rate up to 30 hours per contract period. <br />
:e. The Working Group Chairs will be compensated at the workshift rate up to 45 hours per contract period.<br />
:f. The specifications for Summer Session is as follows: <br />
::i. The working group will consist of (1) Working Group Chair and (5) Working Group Members with a total of (6) Members per working group. <br />
::ii. The Summer Consent Working Group’s main goal will be implementation of current consent education rather than development of new education.<br />
<br />
''Board Approved: 03/22/2018''<br />
<br />
[[Category:Policy|Member Resources Educators Program]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.L._NASCO_Institute_Scholarship_Program&diff=3045VI.L. NASCO Institute Scholarship Program2021-12-03T20:29:40Z<p>Ellie: add last updated, policy and ET categories</p>
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<div>1.01 ETCom shall be the committee tasked with selecting the recipients of the NASCO Institute Scholarship Program. <br />
<br />
1.02 The BSC will send as many members to the NASCO Institute as the budget permits.<br />
<br />
1.03 The BSC will pay the full amount of the NASCO Institute registration fee for each respective scholarship recipient. <br />
<br />
1.04 BSC attendance and funding guarantees will be regulated as follows:<br />
:A. The BSC President and the Vice-President of External Affairs are automatically awarded a scholarship to attend the NASCO Institute, regardless of previous attendance. However, they may yield their scholarship to another Cabinet Member and/or Board Member in the case that they may not attend the NASCO Institute. <br />
:B. The BSC will also fund the ED and/or the CExM to attend the NASCO Institute.<br />
:C. A additional staff-member may be chosen by senior staff to attend the NASCO Staff and Manager Conference and NASCO Institute annually. <br />
:D. Other members are not guaranteed funding for the NASCO institute, thus must apply for a scholarship through the normal application process. <br />
<br />
1.05 All scholarship recipients are required to share their experiences at the NASCO Institute in some form as determined by ETCom. <br />
<br />
1.06 ETCom has full discretion when choosing NASCO scholarship recipients.<br />
<br />
''[Board-approved 11/12/2015]''<br />
<br />
[[Category:Policy|NASCO Institute Scholarship Program]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.K._Co-Oper_of_the_Month_Award&diff=3044VI.K. Co-Oper of the Month Award2021-12-03T20:28:51Z<p>Ellie: add last updated, policy and ET categories</p>
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<div>'''General Information:''' An award for “Co-oper of the Month” will be awarded to at least two but no more than four members throughout each Fall and Spring semester (months include: August, September, October, November, January, February, March, April). Any member can be nominated by anyone in their unit as well as by anyone in the BSC. Members can be nominated any time throughout the semester for demonstrating outstanding behavior. The Member Resources Assistant shall notify all managers by email about the Cooper of the Month award no later than the Monday after move-in day of each semester. They also must send reminder emails about the award each month at least a week before the nominee submission is due. This award should be announced by the Vice President of Experience and Training each Board Training that is held to make sure Board Directors are well informed about the award. The Cooperative Experience Manager and/or the Member Resources supervisor should inform managers about the award at general manager training. Managers and Board Directors are expected to inform their units about this award and forward emails to their members about the award. If there is a month with no nominations submitted, the following month may have two co-opers selected.<br />
<br />
'''Nomination and award process:''' Nominations shall be solicited from all co-op properties and shall be due the Friday before the last day of each month. Applicants will be reviewed and selected by a subgroup that includes an ETCom member and the Cooperative Experience Manager at a regularly scheduled ETCom meeting the following week. The VPET shall announce the winner each month at Cabinet and Board. Up to $500 (combined) from the Co-oper of the Month fund that can be used each semester to award the nominees selected.<br />
<br />
'''Recognition:''' When a member is selected as “Co-oper of the Month” they shall be presented in the Member Resources Newsletter with a description of what they demonstrated to receive the award. This must be done no later than the second newsletter of the following month.<br />
<br />
<br />
'''Nomination form:'''<br />
<br />
:Nominee: <br />
<br />
:Nominee’s Co-op:<br />
<br />
:Nominee’s Email: <br />
<br />
:Nominee’s Phone: <br />
<br />
:Nominated by (co-op): <br />
<br />
:Name of person submitting form: <br />
<br />
:Email of person submitting form: <br />
<br />
:Phone of person submitting form: <br />
<br />
:Statement about the nominee: ''Please describe why you are nominating this person for the Cooper of the Month. Please use tangible examples of what this member did and why they deserve to receive the Cooper of the Month award (100-500 words).<br />
''<br />
<br />
''[Board-approved 5/5/2016]''<br />
<br />
[[Category:Policy|Co-Oper of the Month Award]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.J._BSC_Programs_Board&diff=3043VI.J. BSC Programs Board2021-12-03T20:27:38Z<p>Ellie: add last updated, policy and ET categories</p>
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<div>'''BSC Programs Board'''<br />
<br />
The Programs Board is responsible for planning and executing BSC-wide programming in order to foster member education and engagement across the entire organization. Additionally, the Programs Board is responsible for encouraging BSC-wide community building by fostering co-oper pan identity within the membership. Specifically, the Programs Board should strive to coordinate a minimum of five events each academic year that are social and/or educational in nature. By doing this, the Programs Board should also strive to develop events that are both well-attended and well-received by the BSC membership. <br />
<br />
:'''1. Duties and Responsibilities of the Programs Board'''<br />
::a. The Programs Board shall work work directly with the the Member Resources Coordinator (MRC) primary, and when necessary shall work with Cooperative Experience Manager (CExM), and other relevant parties within and outside the organization, in order to fulfill its duties as a programming body. They will consult with the Member Resources Coordinator on what sort of programming should be planned and executed in a given contract period. In addition, they will work with the Member Resources Department to both advertise and execute the events developed by the Programs Board. <br />
::b. The Programs Board shall be supervised by the Member Resources Coordinator. The Programs Board will be chaired by the Social Manager Coordinator (SMC) who will be tasked with facilitating meetings, maintaining communication between parties, supervising the Programs Board, and ensuring that programming is being planned and executed. <br />
::c. At the beginning of the Fall and Spring contract period, the Programs Board will develop a semester-long program calendar with the Member Resources Coordinator. The program calendar should outline the Programs Board’s events for the respective contract period and include itemized budgets for each event. Additional funding may be provided by ETCom or other available funds from other external sources. <br />
::d. The Programs Board shall have a Programming Budget in order to coordinate and execute events developed by the Programs Board. The Programs Board and Member Resources Coordinator shall have total discretion on how the budget is spent, but it must be approved by the Member Resources Coordinator. Additional funds may be provided by other budgets, but must be brought forward to the Member Resources Coordinator. In addition, they should solicit funds from units in the case that multiple units are collaborating for a major inter-unit event. <br />
:'''2. Composition and Compensation of the Programs Board'''<br />
::a. The Programs Board shall be composed by the following: the Member Resources Coordinator, the Social Manager Coordinator and (3-4) members, preferencing current and/or former Social Managers from the entire organization. The Cooperative Experience Manager will be an additional adviser to the Programs Board (when needed). <br />
::b. Ideally, the Programs Board should be composed of current and/or former Social Managers from various units and size. The Cooperative Experience Manager, Member Resources Coordinator, and the Social Manager Coordinator have total discretion on the recruitment and selection of the Programs Board. However, the composition of the Programs Board must be finalized by week 3 of the contract period. <br />
::c. Programs Board members will be compensated at the workshift rate for 12 hours each week to be allotted among the programs board members at the discretion of the Social Manager Coordinator and the Member Resources Coordinator during the fall and spring contract periods.<br />
<br />
''[Last changed Fall 2016]]''<br />
<br />
[[Category:Policy|Programs Board]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.I._BSC_Guidelines_on_Accommodating_Service_and_Assistance_Animals&diff=3042VI.I. BSC Guidelines on Accommodating Service and Assistance Animals2021-12-03T20:26:27Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div><br />
<br />
=== V.I.I.A. BSC Guidelines on Accommodating Service and Assistance Animals ===<br />
<br />
<br />
The BSC is committed to reaching out and providing services to students with disabilities in an effort to create an equal opportunity for all students to enjoy and participate in BSC’s community life. Reasonable and appropriate accommodations are extended to eligible members on an individualized, case-by-case basis.<br />
<br />
Members with disabilities, and those with questions regarding eligibility criteria and/or available services, are encouraged to contact the Housing department at (510) 848-1936 or housing@bsc.coop.<br />
<br />
'''Service and Assistance Animals Policy'''<br />
<br />
This policy applies to service and assistance animals that may be used by individuals with disabilities at the Berkeley Student Cooperative. A service animal is an animal that either works, provides assistance, or performs tasks for the benefit of a person with a disability. An assistance animal provides emotional or other type of support that alleviates one or more identified symptoms or effects of a person's disability.<br />
<br />
'''Service Animals'''<br />
<br />
A "service animal" refers to a dog or miniature horse that is individually trained to do work or perform tasks for the benefit of a person with a disability. The work or tasks performed by a service animal must be directly related to the person's disability. The provision of emotional support, well-being, comfort, or companionship does not constitute work or tasks for the purpose of this definition. Service dogs are permitted to accompany people with disabilities in all areas of the BSC facilities. Although students with service dogs are not required to register with the BSC Housing department, the BSC encourages students to contact the Housing department to learn what other services may be available to them.<br />
<br />
When the disability and/or disability-related need for the animal are not readily apparent, the member may be required to document the disability and/or disability-related need for the animal.<br />
The BSC is covered by both Title II of the ADA and the Federal Housing Act (FHAct). The U.S. Department of Housing and Development (HUD) memo (April 25, 2013) describes a two-step approach for responding to an accommodation request from a member with a disability seeking an exception to a no-pet policy in student housing environments. If the animal meets the ADA definition of a service animal (i.e. dog trained to perform service tasks), then the student may be asked two questions: (1) Is this a service animal that is required because of a disability? and (2) What work or tasks has the animal been trained to perform?<br />
<br />
'''Assistance Animals'''<br />
<br />
An "assistance animal" is an animal that provides emotional or other support that ameliorates one or more identified symptoms or effects of a person's disability. Unlike service animals, assistance animals are not required to be trained to perform work or tasks, and include species other than dogs and miniature horses. Students who intend to bring an assistance animal to the BSC must receive an accommodation through the BSC Housing department to do so. Accommodation requests to bring an assistance animal to live in BSC housing must be submitted to the BSC Housing department at time of application or 30 days prior to move in, whichever is sooner.<br />
<br />
When a member with a disability is seeking permission to keep an animal (other than a trained service dog) in BSC housing, the correct way for members with disabilities to request permission to keep a live-in animal as an accommodation in BSC units includes four components:<br />
<br />
:1. The Request placed with the BSC Housing Office<br />
:2. Agreement to the Guidelines for Maintaining a Service or Assistance Animal within the BSC Community<br />
:3. Roommate/Suitemate Agreement <br />
:4. Service and Assistance Animal Registration Form<br />
<br />
'''Guide and Hearing Trainees'''<br />
<br />
California law allows animals that are being trained to be dog guides for the blind, hearing assistance dogs, or assistance animals for persons with physical impairments to access the BSC facilities.<br />
<br />
'''Responsibilities of People with Disabilities Using Service or Assistance Animals'''<br />
<br />
The BSC is not responsible for the care or supervision of service or assistance animals. People with disabilities are responsible for the cost, care, and supervision of service or assistance animals, including:<br />
<br />
* Compliance with any laws pertaining to animal licensing, vaccination, and owner identification;<br />
* Keeping the animal under control and taking effective action if it becomes out of control;<br />
* One of your responsibilities is to ensure that your animal is flea free. If your animal has fleas and and we have to treat your bedroom or any common space in your unit for fleas, we will charge you the cost of the flea treatment that the pest control company charges us. This cost varies by treatment but is generally $135 per room.<br />
* Feeding, walking, and providing ordinary care of the animal and the surrounding area; and<br />
* Appropriately disposing of the animal’s waste.<br />
<br />
Animal waste disposal via BSC plumbing is prohibited. BSC Housing will provide guidance on where to appropriately dispose of animal waste. The BSC will not require any surcharges or fees for service or assistance animals. However, a person with a disability may be charged for damage caused by a service or assistance animal to the same extent that the BSC would normally charge a person for the damage they cause. Members with disabilities and their service or assistance animals must comply with the same BSC rules regarding noise, safety, disruption, cleanliness and habitability as members without disabilities.<br />
<br />
'''Exceptions and Exclusions'''<br />
<br />
The BSC may pose some restrictions on, and may even exclude a service or assistance animal in certain instances. Reasons an animal may be excluded from an area include but are not limited to:<br />
<br />
: - An assistance animal may be excluded from commercial kitchen, dining, and other common areas due to health and safety standards and accessibility needs of members with allergies. This provision does not apply to service animals. <br />
: - It is out of control and effective action is not taken to control it.<br />
: - It is not housebroken (or in the case of an assistance animal that deposits waste in a designated cage or litter box, the owner fails to clean such cage or box such that the cleanliness of the room is not maintained);<br />
: - It poses a direct threat to the health or safety of others that cannot be mitigated by<br />
reasonable modifications of policies, practices, or procedures, or the provision of auxiliary aids or services.<br />
<br />
In the event that restriction or removal of a service or assistance animal is determined to be necessary, the person with a disability will still be given the opportunity to participate in the service, program, or activity without having the service or assistance animal present.<br />
<br />
'''Guidelines for Members of the BSC Community'''<br />
<br />
To ensure equal access and nondiscrimination of people with disabilities, members of the BSC community must abide by the following practices:<br />
: - Allow service animals to accompany people with disabilities in all areas of BSC facilities available for members’ use. <br />
: - Allow assistance animals to accompany members with disabilities in bedrooms and/or apartments where accommodations have been granted and any associated hallways/pathways needed for access.<br />
: - Do not ask for details about a person's disabilities;<br />
: - Do not pet a service or assistance animal, as it distracts the animal from its work;<br />
: - Do not feed a service or assistance animal;<br />
: - Do not deliberately startle, tease, or taunt a service or assistance animal; and<br />
: - Do not separate or attempt to separate a person from their service or assistance animal.<br />
<br />
If you have a disability that may be affected by the presence of animals, please contact the BSC Housing Department . The BSC is committed to ensuring that the needs of all people with disabilities are met and will determine how to resolve any conflicts or problems as expeditiously as possible.<br />
<br />
===V.I.I.B Guidelines for Requesting Accommodations for Members with Disabilities===<br />
<br />
The BSC is committed to reaching out to and providing services to members with disabilities in an effort to create an equal opportunity for all students to enjoy and participate in BSC’s community life. Reasonable and appropriate accommodations are extended to eligible members on an individualized, case-by-case basis.<br />
<br />
Members with disabilities, and those with questions regarding eligibility criteria and/or available services, are encouraged to contact the Housing Department at (510) 848-1936 or housing@bsc.coop. <br />
<br />
'''1. SUBMITTING AN ACCOMMODATION REQUEST'''<br />
<br />
Members with disabilities should provide information about their needs on their BSC membership profile, available at https://bsc.rms-inc.com. This information should be provided upon application to the BSC. If a member’s accessibility needs change during the course of membership, they should update the information in their member profile and notify the Housing Department so that appropriate accommodations can be made. These application requirements may be waived if, after reasonable assessment, the Housing Department Supervisor determines that certain accommodations are necessary.<br />
<br />
In order to request an accommodation, members must complete and submit an Accommodations Request Form. The form has two components, including a short questionnaire to be completed by the member as part of the BSC’s on-line housing application. The second portion of the Form must be completed by the Disabled Students Program or other approved disability specialist. All information will be kept confidential and will only be used to determine reasonable housing and/or workshift accommodations. <br />
<br />
'''2. PROVIDING DOCUMENTATION'''<br />
<br />
In addition to completing the membership application, members must provide appropriate documentation from the Disabled Students Program or other approved disability specialist in a timely manner for their request to be considered complete.<br />
<br />
Part Two of the Accommodation Request Form should be completed by a specialist in the Disabled Students’ Program office at the member’s college or university or an alternate, qualified disability specialist approved by the Housing Department. The specialist should indicate all recommended accommodations that apply, and must complete the written section which asks them to briefly describe the ways the member’s disability impacts their housing needs and/or ability to perform workshift.<br />
<br />
The BSC Housing Supervisor, or their designee, will review all disability accommodation requests. Students may be contacted if clarification or additional documentation is needed. <br />
<br />
'''3. RECEIVING A HOUSING AND/OR WORKSHIFT ASSIGNMENT'''<br />
<br />
Once the form and documentation have been reviewed, the Housing Supervisor will determine a reasonable housing and/or workshift accommodation, and may offer an alternative accommodation that meets the student’s disability-related needs as described by the Disabled Students Program or other approved specialist. The Housing Supervisor is responsible for communicating housing and workshift accommodations to the member and to the member’s House/Apartment Manager (for Housing Accommodations). Members with workshift accommodations must share the email from Housing Department approving their workshift accommodation with their Workshift Manager so that appropriate workshift accommodations can be implemented at the unit-level. <br />
<br />
Housing and/or workshift accommodations may ONLY be offered through the BSC Housing Department. Unit-level Managers must honor all verified accommodations as directed by the Housing Supervisor. Unit-level Managers may not independently offer housing and/or workshift accommodations.<br />
<br />
'''a. HOUSING ACCOMMODATIONS''' <br />
<br />
: Housing priority is given as outlined in BSC policy V: Assignment of Spaces and VII: Points and Assignment of Rooms. <br />
<br />
: Members who receive a housing offer will be notified via email, to the email they provided to the BSC on their membership application form. There will be a limited time provided for the member to log on to the BSC Member Portal to view their housing offer and either accept or decline it. By declining the offer, the member is indicating that they do not wish to live in the BSC for the current term and they will not be guaranteed an offer for a difference space. <br />
<br />
: If the member believes that the space they are offered does not address the functional limitations of their disability, they may reach out to the Housing Supervisor with additional information. However, this does not guarantee that a different space will be available to offer.<br />
<br />
: If, during room bids, the member chooses a room different than the one provided to them by the BSC per their accommodation request, they forfeit their accommodation and must request it again should they decide they need it for future semesters. By forfeiting the offer, the member is indicating that they do not need the accommodation for the current term and they will not be guaranteed an offer for a difference space. <br />
<br />
'''b. WORKSHIFT ACCOMMODATIONS'''<br />
<br />
:Workshift accommodations are given per policy II.A.8 Workshifters and Disabilities. Accommodations related to a member’s workshift requirement may be either priority assignment for specific types of shifts/tasks to fulfill their workshift requirement and/or a reduction in workshift hours owed if no other accommodation can reasonably be provided.<br />
<br />
:Members who receive a workshift accommodation offer will be notified via email, to the email they provided to the BSC on their membership application form. Members must share this information with their Workshift Manager prior to workshift assignments each term. If the member believes that the accommodation they are offered does not address the functional limitations of their disability, they may reach out to the Housing Supervisor with additional information. <br />
<br />
'''4. EXAMPLES OF ACCOMMODATIONS MEMBERS MAY BE OFFERED THROUGH THE BSC:''' <br />
<br />
:1. Automatic Door Opener<br />
:2. Accessible bathroom (including roll in shower)<br />
:3. Visual doorbell (typically for members with hearing impairments)<br />
:4. Strobe light fire alarm/smoke detector (typically for members with hearing impairments)<br />
:5. Rental of an additional space for a live-in attendant<br />
:6. Room with elevator access <br />
:7. Wheelchair accessible room <br />
:8. Service or Assistance Animals (see BSC Guidelines)<br />
:9. Priority selection of workshift tasks<br />
:10. Reduced number of workshift hours owed per week<br />
<br />
Members who have concerns about the housing and/or workshift accommodations they have been offered may make an appeal to the Operations Manager, who shall review the accommodation request and make a final determination regarding the accommodations the BSC is able to offer the member. <br />
<br />
This is not an exhaustive list and we encourage members to get in touch with the Housing Department regarding specific questions about the type of accommodations available.<br />
<br />
''[Last updated September 2021]''<br />
<br />
[[Category:Policy|Guidelines on Accommodating Service and Assistance Animals]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.H._Courtesy_Room_Policy&diff=3041VI.H. Courtesy Room Policy2021-12-03T20:24:08Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div>'''A. Confirmed Guest Rooms'''<br />
:a. There are seven confirmed guest rooms across the BSC that would be used as temporary safe spaces.<br />
:b. One of these guest spaces is ADA accessible.<br />
<br />
'''B. Parameters of use'''<br />
:a. Use of courtesy room is applicable pending unit transfer, conduct proceedings, or other appropriate recourse<br />
:b. Members feeling unsafe/threatened for any of the following reasons*<br />
::1. Sexual assault or harassment<br />
::2. Severe housemate conflicts involving harassment, substance abuse, mental health, or any extreme behavior<br />
::3. Mental health emergency<br />
::''*Situations may not be limited to the above options and is up to the discretion of the Members Resource Supervisor''<br />
<br />
'''C. Process of using courtesy room'''<br />
:a. If a situation is brought up to a member/manager, it is that member or manager’s responsibility to exhaust all other options of mediation or resolution. If use of a courtesy room is then deemed appropriate, that member or manager should approach the President/House Manager/or directly to Member Resource Supervisor with the situation.<br />
::i. President/House Manager/member would get into contact with Member Resource Supervisor to confirm whether immediate transfer is available or use of a courtesy room is appropriate<br />
::ii. Member Resource Supervisor will assess courtesy room availability and choose appropriate space <br />
:::1. In the case that a courtesy room is unavailable, the member shall be placed at a priority position on the transfer list<br />
:b. Member Resource Supervisor would correspond with House manager at house with courtesy room<br />
<br />
'''D. Terms of stay'''<br />
:a. The maximum stay in a courtesy room is 7 days <br />
::1. Any longer, is under the discretion of the Member Resource Supervisor<br />
:b. Member must abide by House bylaws of house with courtesy room they are occupying<br />
:c. Workshift requirements during stay will be decided among the two unit’s Workshift Managers, with the member contributing workshift either through Central Office workshift or workshift in the unit the member is temporarily staying in<br />
:d. Member may not have overnight guests in courtesy room unless explicitly approved by House Manager<br />
<br />
'''E. Use of unoccupied room'''<br />
:a. If the room is being used as a guest room, it is with the understanding that the room must be vacated and cleaned (fresh sheets, free of trash, etc.) immediately upon notice that the space is needed for courtesy room use<br />
:b. Guidelines for managers:<br />
::i. Only House Manager and Maintenance Manager should have key for room<br />
::ii. Key for guest room should not be given out. Room should not be left unlocked. <br />
::iii. Habitability of room should be maintained at all times<br />
::iv. Courtesy room policy/expectations must be communicated to all members of the unit at house level orientation if that unit has a courtesy room<br />
<br />
<br />
[''Board approved 4/16/15.'']<br />
<br />
[[Category:Policy|Courtesy Room Policy]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.G._BSC_Owner%27s_Manual_Program&diff=3040VI.G. BSC Owner's Manual Program2021-12-03T20:23:15Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div>'''A. Preamble'''<br />
<br />
The BSC Owner’s Manual is a foundational document that is meant to give any and all members the basic knowledge and tools to exercise ownership over their organization. It is valuable for the document and the program to be defined in policy in order to increase transparency about the program, allow for easier development of the program over time, and ensure that the Board is fulfilling its educational obligation to the membership.<br />
<br />
'''B. Content'''<br />
The BSC Owner’s Manual should contain enough content to equip members to effectively navigate their unit and the larger BSC. While this section is not meant to be prescriptive, the following topics should be considered by the<br />
Member Resources Department and ETCom when creating the manual:<br />
:1. Practical information that a new member would need in order to successfully interface with the Central Office, move in to their new house or apartment, stay safe, and carry out the day-‐to-‐day tasks of living in our organization.<br />
:2. Information on decision-‐making processes, conflict management, and community-‐building.<br />
:3. Organizational information, such as organizational and board structure, the relationship of the units to the central level, a guide to the various departments of the Central Office, and information about the Alumni Association.<br />
:4. Background information on cooperatives, to help the member understand the history of cooperatives, cooperative principles, and the existence of the larger cooperative movement.<br />
:5. A description of some of the most important policies that members may need to reference.<br />
:6. A compendium of all the BSC units and their relevant information.<br />
:7. Any extra “features” that might enhance the usefulness of the Owner’s Manual to members.<br />
<br />
'''C. Creating the Owner’s Manual'''<br />
<br />
:1. The Owner’s Manual is produced by the Member Resources department and subject to review by the Education and Training Committee. The Member Resources department will be primarily responsible for its content and form while the Education and Training Committee is responsible for reviewing the Owner’s Manual to ensure it meets member needs.<br />
:2. In the Spring Semester,the Education and Training Committee will meet with the appropriate Member Resources staff member to review the previous year’s Owner’s Manual. The Education and Training Committee and the staff member will discuss potential content changes for the upcoming year and work together to establish goals. The Education and Training Committee will consider revisions to the Owner’s Manual using these guidelines:<br />
::a. The Education and Training Committee should first consult the Member Education Framework and ensure that the priorities of the Owner’s Manual are in line with the priorities of the larger education framework.<br />
::b. The Education and Training Committee should strive to collect feedback and ideas from as many sources as possible (members, managers, staff, external entities, etc.) when reviewing the content of the upcoming manual. The member resources assistant will incorporate changes discussed and represent the revised content to the Education and Training Committee by week 14 of the spring semester.<br />
<br />
'''D. Distribution'''<br />
<br />
:1. It will be the responsibility of the House President or equivalent house-‐level new member educator to ensure that every new BSC member receives a copy of the Owner’s Manual and is given a brief introduction to the manual and its contents.<br />
:2. The Owner’s Manual should be easily accessible online.<br />
:3. If printed, copies of the Owner’s Manual should be available at the BSC Central Office.<br />
<br />
''[Approved by Board 04/26/12]''<br />
<br />
[[Category:Policy|Owner's Manual Program]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.F._The_Member_Education_Framework&diff=3039VI.F. The Member Education Framework2021-12-03T20:22:27Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div>{| class="wikitable" style="border: 2px solid darkgreen; text-align: center; width: 100%; height: 100%;"<br />
|+ '''Member Education Framework'''<br />
|-<br />
! scope="col" | Topic/Context<br />
! scope="col" | Pre-Application <br />
! scope="col" | App -to- Contract<br />
! scope="col" | Contract Signing<br />
! scope="col" | Contract -to- Move-in<br />
! scope="col" | First Two Weeks<br />
! scope="col" | New Members (first semester)<br />
! scope="col" | Returning Members (2nd semester+)<br />
! scope="col" | New Managers (first semester)<br />
! scope="col" | Returning Managers (2nd semester+)<br />
! scope="col" | Board Members<br />
! scope="col" | Student Staff<br />
! scope="col" | Special Events (BSC-wide events)<br />
|-<br />
! scope="row" | Context Themes (purely descriptive)<br />
| Publicity || Large Context || Rights & Structure || Living Safely & Well || House Values || Extended Orientation || Accountability Relationships || Responsibilities & Policies || Creating Culture, Making Change || Detailed Policy || Policy Implementation || Big Picture<br />
|-<br />
! scope="row" | Member Responsibilities<br />
| X || X || X || X || X || X || || X || || || || <br />
|-<br />
! scope="row" | Individual and Community Safety<br />
| || || || X || X || X || X || X || || || || <br />
|-<br />
! scope="row" | Cultural Sensitivity and Awareness<br />
| X || X || || X || X || X || X || X || X || X || X || <br />
|-<br />
! scope="row" | Safe Space<br />
| X || X || || X || X || X || X || X || X || X || X || X<br />
|-<br />
! scope="row" | House By-Laws and Policies<br />
| || || || X || X || X || X || X || X || X || || <br />
|-<br />
! scope="row" | Community Agreements, House Rules, and Apartment Rules<br />
| || || || || X || X || X || || || || || <br />
|-<br />
! scope="row" | Restorative Justice and Conflict Resolution Resources<br />
| || || || || || X || || X || X || X || X || <br />
|-<br />
! scope="row" | Holding your Managers Accountable<br />
| || || X || X || X || X || X || X || || || || <br />
|-<br />
! scope="row" | Group Decision Making Procedures (Robert's Rules, etc)<br />
| || || || || X || X || || X || || X || || <br />
|-<br />
! scope="row" | Member Rights<br />
| X || || X || X || X || || || X || || X || X || <br />
|-<br />
! scope="row" | The Central Level - Unit Relationship<br />
| || || || || || X || X || X || || X || X || <br />
|-<br />
! scope="row" | Central Level Resources (funding, programs, support)<br />
| X || X || || || || X || X || X || || X || X || X<br />
|-<br />
! scope="row" | Leadership Opportunities and Development<br />
| X || X || X || X || || X || X || X || X || X || X || <br />
|-<br />
! scope="row" | BSC Mission, and Diversity & Equity Vision<br />
| X || X || || || X || X || || X || X || X || X || <br />
|-<br />
! scope="col" | Topic/Context<br />
! scope="col" | Pre-Application <br />
! scope="col" | App -to- Contract<br />
! scope="col" | Contract Signing<br />
! scope="col" | Contract -to- Move-in<br />
! scope="col" | First Two Weeks<br />
! scope="col" | New Members (first semester)<br />
! scope="col" | Returning Members (2nd semester+)<br />
! scope="col" | New Managers (first semester)<br />
! scope="col" | Returning Managers (2nd semester+)<br />
! scope="col" | Board Members<br />
! scope="col" | Student Staff<br />
! scope="col" | Special Events (BSC-wide events)<br />
|-<br />
! scope="row" | Rochdale (Cooperative) Principles<br />
| || X || X || || X || X || || X || X || X || || X<br />
|-<br />
! scope="row" | BSC's Anti-Oppression Framework / Social Justice in the BSC<br />
| X || || || || X || X || || X || X || X || X || X<br />
|-<br />
! scope="row" | Sustainability <br />
| X || || || X || X || X || X || X || X || || || <br />
|-<br />
! scope="row" | Important Central Level Policies<br />
| || || || X || X || X || X || X || X || X || X || <br />
|-<br />
! scope="row" | Organizational Structure and Responsibilities<br />
| || || || X || || X || || X || || X || X || <br />
|-<br />
! scope="row" | Board Structure and Responsibilities<br />
| || || || || || X || X || X || X || X || X || X<br />
|-<br />
! scope="row" | How to Create and Change BSC Policy<br />
| || || || || || || X || X || X || X || X || <br />
|-<br />
! scope="row" | Where Your Rates Go<br />
| X || || || || || X || X || X || X || X || X || <br />
|-<br />
! scope="row" | University Resources (EOP, DSP, StudyAbroad, etc.)<br />
| X || X || X || X || || || || || || || || <br />
|-<br />
! scope="row" | How to Hold Your Board Rep Responsible<br />
| || || || || || X || X || X || X || X || || <br />
|-<br />
! scope="row" | Theme Housing<br />
| X || X || || || || X || X || || || || || X<br />
|-<br />
! scope="row" | BSC History<br />
| X || X || || X || || || || || || X || || X<br />
|-<br />
! scope="row" | The History of the Cooperative Movement<br />
| || || || || || || X || || || X || || X<br />
|-<br />
! scope="row" | About Other Co-ops, NASCO, and WESTCO<br />
| || || || || || X || X || X || X || X || || X<br />
|-<br />
! scope="col" | Topic/Context<br />
! scope="col" | Pre-Application <br />
! scope="col" | App -to- Contract<br />
! scope="col" | Contract Signing<br />
! scope="col" | Contract -to- Move-in<br />
! scope="col" | First Two Weeks<br />
! scope="col" | New Members (first semester)<br />
! scope="col" | Returning Members (2nd semester+)<br />
! scope="col" | New Managers (first semester)<br />
! scope="col" | Returning Managers (2nd semester+)<br />
! scope="col" | Board Members<br />
! scope="col" | Student Staff<br />
! scope="col" | Special Events (BSC-wide events)<br />
|}<br />
<br />
<br />
----<br />
<br />
<br />
#'''General Description''' <br> The Member Education Framework is meant to be a principal guiding document for education in the BSC. It is meant to provide a high-level perspective on education priorities in the BSC, both on what topics we cover and when we cover them. This framework is meant to be useful to the general membership, as well as the members of the Education and Training committee. <br> This framework does not represent any education program in itself, but is rather meant to serve as a way to help eliminate redundancy, increase effectiveness, and coordinate educational programs across the BSC. Rather than creating a single strategic plan that requires future generations to follow a specific road map, this framework serves a similar planning role while allowing greater flexibility to accommodate the variable interests of future members. <br><br> It is designed to allow individuals a great deal of freedom in designing educational programs. The framework does not prescribe any specific format or process, but rather provides a view of how various topics and contexts might be arranged to ensure the most comprehensive and engaging member education. Members may interpret this document in any way they wish, given their specific desires, interests, aptitudes, and circumstances, to guide their own independent work. <br><br><br />
#'''How to read the Framework''' <br>The framework is organized as a 2-dimensional grid, as follows:<br />
##the columns represent different “contexts” of membership (new applicant, first two weeks of membership, returning member, new manager, etc), reflecting different educational needs.<br />
##the rows represent different education topics (member rights and responsibilities, BSC history, conflict resolution, manager accountability, etc). The topics are arranged in order of most important to least important.<br />
##every X represents a recommendation for which contexts are most appropriate for addressing the various topics. For example, it might be specifically worthwhile to address the topic of “group decision-making process” during the first two weeks of living in a new co-op. Hence, the X. <br><br><br />
#'''How to use the Framework''' <br> This framework is meant to help to coordinate and inform the development of programs by providing suggestions for what topics to cover at what time. To use it, begin with either a topic or a context you wish to address.<br />
##If you have a topic already in mind, look at what contexts that topic fits in, and decide which context is most appropriate for your purpose. From there, you can just think about the most effective medium for conveying that information in the context, and go from there.<br />
##If you know you want to work within a specific context, take a look at what topics are recommended for that context. Then just think about ways to combine topics into fun and engaging programs that people would want to participate in. Be mindful that the topics are prioritized–please consider beginning with the higher-priority topics when developing a new program. <br><br> Once you figure out the contexts and topics, the rest is up to you! Enjoy the creative process. <br><br><br />
#'''How to edit the Framework''' <br> This framework is designed to be easy to change as future generations of members take on the challenge of education on the community-wide level. As the organization evolves, the specific needs of education are always changing. You can edit the framework by either:<br />
##adding, removing, or editing contexts<br />
##adding, removing, or editing topics<br />
##changing the topic/context recommendations <br><br><br />
#'''Ongoing''' <br> It is recommended that this framework be reviewed at least once per year by the Education and Training committee to ensure that it reflects the current needs and capacities of the BSC. It takes a simply majority of Board to revise this framework.<br />
<br />
''[last updated Fall 2015]]''<br />
<br />
[[Category:Policy|Member Education Framework]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.E._House_Level_Management_Working_Group&diff=3038VI.E. House Level Management Working Group2021-12-03T20:21:24Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div>'''Description'''<br />
<br />
The BSC currently suffers from lack of clarity over the roles and responsibilities of student managers, leading to confusion over sectors of authority and accountability between Central and House-level bodies. This policy creates a working group to investigate BSC manager training procedures, sources of ambiguity related to the expectations of and for student managers, as well as methods through which managers are supported and monitored by the Central Level.<br />
<br />
<br />
'''Stakeholders'''<br />
<br />
BSC Board, Central Office, House Manager Teams, General Membership<br />
<br />
<br />
'''Goals'''<br />
<br />
To gather input from applicable stakeholders (student managers from small, mid, and large-size houses, as well as Central Level staff and student leaders) to evaluate the effectiveness of current BSC practices with regards to management training, oversight, and support. To identify areas of weakness therein. To propose strategies of improvement.<br />
:• In particular, to address questions such as the following, and to identify solutions to consistent concerns raised:<br />
:• How are student managers currently trained? Do various stakeholders feel this is adequate?<br />
:• Are student managers clear about the expectations which the Central Level has for them?<br />
:• Are house memberships informed about the expectations which the Central Level has for managers?<br />
:• Do student managers feel they are supported by the Central Level?<br />
:• Do house memberships feel their managers are supported by the Central Level?<br />
:• Do house memberships feel supported by the Central Level?<br />
:• How can we ensure that all parties are clear on the roles and responsibilities at various levels of management, and do all parties understand the proper mechanisms through which to voice concerns and look for support?<br />
:• Do student managers feel they are supported by or in good communication with managers at other,<br />
:• similarly-sized houses?<br />
:• How do the management structures (and levels of compensation) of similarly-sized houses compare?<br />
:• To what extent is manager compensation drawn from central level vs. house accounts? Does compensation have an impact on perception of management positions?<br />
:• How do house memberships and student managers feel about routes of communication between the houses and the Central Level? What are our strengths? Ideas of improvement?<br />
:• What changes in Board committee structure would strengthen the formal influence that House Managers wield in informing Board policy and decision-making? Should house-manager bodies like MaintCom have a more defined role in influencing the Board? How do we strengthen the influence that House Managers and House Presidents have?<br />
<br />
<br />
'''Composition:'''<br />
The participants of this working group will be drawn from all levels of BSC organization. It will consist of one Cabinet member-at-large, one Board rep, one House Manager, one House President, and three members at large. The Cabinet member at large will be elected by Cabinet, the Board rep will be elected by Board, the House Manager rep will be elected by the House Manager Council, and the House President rep will be elected by the Presidents Council. The chair and three members at large will be selected by the committee. The group will work along with Central Level student leadership (Cabinet/Board) for policy and procedure-related advice and support. This group will work with the Executive Director and Operations Manager as needed to ensure consistent flow of information while maintaining a bottom-up movement for evaluation and change.<br />
<br />
''[Board Approved 10/9/2009]''<br />
<br />
[[Category:Policy|House Level Management Working Group]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.D._Hal_Norton_Cooperative_House_Award&diff=3037VI.D. Hal Norton Cooperative House Award2021-12-03T20:20:56Z<p>Ellie: </p>
<hr />
<div>The Board of Directors, in its sole discretion taking into account the balance remaining in the Board's discretionary fund, may empower the Cabinet Members at Large to solicit nominations in the Spring semester for a house co-operative leadership award in order to recognize a house or apartment site for demonstrating extraordinary co-operative self-governance in the face of a crisis that tests co-operative values or in pursuit of a new opportunity to advance cooperative values. <br />
<br />
<br />
The Board shall solicit nominations for the house cooperative leadership award not later than the first Board meeting after Spring break. Nominations shall be solicited from all co-op properties, including the apartments, and shall be due in time to be reviewed by Cabinet Members at Large at a regularly scheduled Cabinet meeting preceding the final Board meeting of the Spring Semester. Cabinet shall review the nominations as approved by the Members at Large, and Board shall select the recipient of the award. Board shall determine the amount of any financial award which shall be presented to the house, up to maximum award of $1,000, at the final Board meeting of the semester.<br />
<br />
''[Unchanged since fall 2011]]''<br />
<br />
[[Category:Policy|Hal Norton Cooperative House Award]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.D._Hal_Norton_Cooperative_House_Award&diff=3036VI.D. Hal Norton Cooperative House Award2021-12-03T20:20:43Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div>The Board of Directors, in its sole discretion taking into account the balance remaining in the Board's discretionary fund, may empower the Cabinet Members at Large to solicit nominations in the Spring semester for a house co-operative leadership award in order to recognize a house or apartment site for demonstrating extraordinary co-operative self-governance in the face of a crisis that tests co-operative values or in pursuit of a new opportunity to advance cooperative values. <br />
<br />
<br />
The Board shall solicit nominations for the house cooperative leadership award not later than the first Board meeting after Spring break. Nominations shall be solicited from all co-op properties, including the apartments, and shall be due in time to be reviewed by Cabinet Members at Large at a regularly scheduled Cabinet meeting preceding the final Board meeting of the Spring Semester. Cabinet shall review the nominations as approved by the Members at Large, and Board shall select the recipient of the award. Board shall determine the amount of any financial award which shall be presented to the house, up to maximum award of $1,000, at the final Board meeting of the semester.<br />
''[Unchanged since fall 2011]]''<br />
<br />
[[Category:Policy|Hal Norton Cooperative House Award]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.C._Guidelines_for_Sending_E-mails&diff=3035VI.C. Guidelines for Sending E-mails2021-12-03T20:19:03Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div>1. Email content must be directly related to the BSC, including but not limited to:<br />
<br />
:a. Important member dates such as move in, move out, payment and contract due dates, and apartment bid information.<br />
:b. Events open to all co-opers such as General Membership Meetings, workshops, activities, and alumni events.<br />
:c. Co-op jobs.<br />
:d. Board decisions and elections.<br />
:e. BSC-wide news.<br />
<br />
2. Emails will be sent on average no more than once per week.<br />
<br />
3. All email recipients’ addresses will be suppressed. <br />
<br />
4. A specific day and time should be established and advertised so that all members/staff can submit announcements, (e.g. emails will be sent on Tuesday at 1pm; submissions must be submitted by Tuesday at 10am).<br />
<br />
5. BSC-wide emails will be sent by the Communications Coordinator who will seek advice from the Executive Director, Operations Manager, or President if they are unsure if these guidelines are met.<br />
<br />
<br />
''[Board Approved 02/16/2012]''<br />
<br />
[[Category:Policy|Member Services Guidelines]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.B._Guidelines_for_Appropriations_Immediate_Access&diff=3034VI.B. Guidelines for Appropriations Immediate Access2021-12-03T20:18:31Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div>2.01. The Member Resources Supervisor will allocate funds under $1000.<br />
<br />
2.02. These funds can be used to purchase items or provide services that make central or house level meetings more accessible. Social functions are not necessarily covered. The BSC cannot fund interpreters to Central Level meetings on an ongoing basis. Funds will only be allocated for interpretation of specific issues or cases during these meetings. Co-op wide events like New Members’ Orientation must be interpreted if this is requested. Events like workshops can be interpreted if this is requested.<br />
<br />
2.03. Items and services pertaining to hirings and employees will be considered under the guidelines in the Americans with Disabilities Act.<br />
Modifications to any of the units will be paid for with the Maintenance Disabled Access fund.<br />
''[Unchanged since spring 2011]]''<br />
<br />
[[Category:Policy|Guidelines for Appropriations Immediate Access]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.A._Member_Services_Guidelines&diff=3033VI.A. Member Services Guidelines2021-12-03T20:17:45Z<p>Ellie: add last updated, policy and ET categories</p>
<hr />
<div>1.01. The Member Resources Guidelines will govern all of the programs within the Member Affairs department.<br />
''[Unchanged since spring 2011]]''<br />
<br />
[[Category:Policy|Member Services Guidelines]] [[Category:Section VI - Member Services & Education]]</div>Elliehttps://policy.bsc.coop/index.php?title=Category:Section_VII_-_Conduct_Code&diff=3032Category:Section VII - Conduct Code2021-12-03T20:14:36Z<p>Ellie: /* VII: Conduct Code (ConCode) */ remove redundant title</p>
<hr />
<div>Note: the ConCode frequently refers to an "Enforcement Committee" in its policies. The "Enforcement Committee" isn't an actual committee--rather, it is a placeholder term which may refer to either Cabinet, Conduct Committee, the PNG Review Committee, or the Clear and Present Danger Committee, depending on the circumstances of the individual case.<br />
<br />
All alleged violations by current BSC members of the BSC Conduct Code (i.e. Section VII of the BSC Policy Directory) and/or conduct-related provisions outlined in the BSC Member Contract or related addendums shall be adjudicated per the process outlined in the [[VII.F. BSC Grievance Procedure]].<br />
<br />
All alleged violations of the BSC Conduct Code (i.e. Section VII of the BSC Policy Directory) and/or conduct-related provisions outlined in the BSC Member Contract or related addendums by a person who is currently not under a BSC Membership Contract shall be reviewed by the Central-Level PNG Review Committee as outlined in the [[VII.M. BSC PNG and Unit-Level PNG Policy]]. <br />
<br />
All potential administrative and/or operational violations of Section II of the BSC Policy Directory, BSC Member Contract and/or related addendums, shall be adjudicated per the process outlined in the BSC Administrative Code.<br />
<br />
“Responsible employees” are individuals who must report Conduct Code violations and other safety concerns that may pose a danger to an individual or others. Once made aware of such issues, the responsible employee must notify the BSC Central Office of the known details related to the event, as well as the names and contact information of parties involved. This notification must be made to the responsible employee’s supervisor, liaison, and/or the Member Resources Supervisor within 24 hours of finding out about the incident via email, in phone, or in person. As a result, this may reveal details about the person reporting, a person who has reached out to a responsible employee, and/or the person who has allegedly violated a Conduct Code policy. This may also reveal information about a person who is possibly a threat to themselves or others. Many BSC employees are considered responsible employees including all BSC professional staff, Board Directors, and the following unit-level managers: Presidents, Assistant Apartment Managers, House Managers, Kitchen/Food Managers, Maintenance Managers, Workshift Managers, Theme Managers, Social Managers, and Health Workers. <br />
<br />
''Approved by Board 3/21/19''<br />
__NOTOC__<br />
====[[VII.A. Jurisdiction]]====<br />
====[[VII.B. BSC Antidiscrimination Policy]]====<br />
====[[VII.C. BSC Harassment Policy]]====<br />
====[[VII.D. Sexual Harassment and Sexual Violence Policy]]====<br />
====[[VII.E. BSC Assault Policy]]====<br />
====[[VII.F. BSC Grievance Procedure]]====<br />
====[[VII.G. BSC Whistleblower Policy]]====<br />
====[[VII.H. BSC Alcohol Policy]]====<br />
====[[VII.I. BSC Substance Abuse Policy]]====<br />
====[[VII.J. Distribution/Manufacturing/Cultivation Policy]]====<br />
====[[VII.K BSC Party Policy]]====<br />
====[[VII.L. Staff-Issued Conditional Contracts]]====<br />
====[[VII.M. BSC PNG and Unit-Level PNG Policy]]====<br />
====[[VII.N. Host Policy]]====<br />
====[[VII.O. Member Right in the Conduct Process]]====<br />
====[[VII.P. Workplace Harassment and Discrimination Prevention Body]]====<br />
====[[VII.Q. BSC Anti-Bullying Policy]]====<br />
====[[VII.R. Tenant Protections]]====<br />
===[[VII.S Theft Policy]]===<br />
===[[VII.T Vandalism and Destruction of Property Policy]]===<br />
[[Category:Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=Policy_Directory&diff=3031Policy Directory2021-12-03T20:14:16Z<p>Ellie: add conduct category link</p>
<hr />
<div>__NOTOC__<br />
==[[I: Governing Structures]]==<br />
{{Category:Section I - Governing Structures}}<br />
<br />
==[[:Category:Section II - Administrative Code | II: Administrative Code (AdCode)]]==<br />
Section II of the Policy Manual, the Administrative Code, was formerly called "Membership and Housing"<br />
{{Category:Section II - Administrative Code}}<br />
<br />
==[[:Category:Section III - Operations|III: Operations]]==<br />
{{Category:Section III - Operations}}<br />
<br />
==[[IV: Finances]]==<br />
{{Category:Section IV - Finances}}<br />
<br />
==[[:Category:Section V - Physical Plant, Maintenance, & Safety | V: Physical Plant, Maintenance, & Safety Policies]]==<br />
{{Category:Section V - Physical Plant, Maintenance, & Safety}}<br />
<br />
==[[:Category:Section VI - Member Services & Education|VI: Member Services & Education]]==<br />
{{Category:Section VI - Member Services & Education}}<br />
<br />
==[[:Category:Section VII - Conduct Code|VII: Conduct Code]]==<br />
{{Category:Section VII - Conduct Code}}</div>Elliehttps://policy.bsc.coop/index.php?title=BSC_Policy_Wiki&diff=3030BSC Policy Wiki2021-12-03T20:12:22Z<p>Ellie: /* Policy Directory */ add top level section links</p>
<hr />
<div>'''''The mission of the Berkeley Student Cooperative is to provide a quality, low-cost, cooperative housing community to university students, thereby providing an educational opportunity for students who might not otherwise be able to afford a university education.'''''<br />
<br />
==[[Guiding Documents]]==<br />
The Board of Directors has chosen to elevate certain statements of purpose as “Guiding Documents” for the Berkeley Student Cooperative. These Guiding Documents are not, and should not be taken as, either organizational policy or part of the mission statement for the Berkeley Student Cooperative. Instead they represent values, principles, and goals that the Board has collectively agreed to endeavor to uphold in the process of fulfilling the mission and abiding by policy.<br />
<br />
==[[Articles of Incorporation]]==<br />
<br />
This document represents our relationship and defines our "identity" as a non-profit with the State of California. Changing these documents would represent a major shift in the nature and mission of the BSC, and would require approval from the State.<br />
<br />
==[[Bylaws | By-Laws]]==<br />
<br />
This document is our highest-level policy document, which lays down the fundamentals of our organization and how it functions. By-Laws do things like lay out what powers board and the committees and executive have, and define the way that our meetings and voting and things like that work. These also don’t change very often, and are designed to be relatively constant and somewhat abstract.<br />
<br />
==[[Policy Directory]]==<br />
<br />
These is where the bulk of our actual policies are, and these are the ones that we typically change or add to on board. If you are creating a new policy, chances are it belongs in one of the sections of the Policy Directory. The policy directory is divided into seven sections, enumerated by roman numerals.<br />
===[[I: Governing Structures]]===<br />
===[[:Category:Section II - Administrative Code | II: Administrative Code (AdCode)]]===<br />
===[[:Category:Section III - Operations|III: Operations]]===<br />
===[[IV: Finances]]===<br />
===[[:Category:Section V - Physical Plant, Maintenance, & Safety | V: Physical Plant, Maintenance, & Safety Policies]]===<br />
===[[:Category:Section VI - Member Services & Education|VI: Member Services & Education]]===<br />
===[[:Category:Section VII - Conduct Code|VII: Conduct Code]]===<br />
<br />
==[[Personnel Code (PerCode)]]==<br />
<br />
The Personnel Code is a set of policies governing our employment practices.<br />
<br />
==[[Employee Association Contract]]==<br />
<br />
The contract that applies to members of the Employee Association.<br />
<br />
==[[Employee Handbook]]==<br />
<br />
This Employee Handbook applies to all regular employees in positions not restricted to BSC members.<br />
<br />
==[[Appendix A: Information for Members]]==<br />
<br />
==[[Appendix B: Member Programs]]==<br />
<br />
==[[Appendix C: Information for Board Members and Student Executives]]==<br />
<br />
==[[Appendix D: General Organizational Information]]==<br />
<br />
==[[Appendix E: Job Descriptions]]==<br />
<br />
==[[Policy Creation and Formatting Guide]]==<br />
<br />
==[[Policy Changes By Semester]]==</div>Elliehttps://policy.bsc.coop/index.php?title=Policy_Directory&diff=3029Policy Directory2021-12-03T20:08:20Z<p>Ellie: add category links for completed categories</p>
<hr />
<div>__NOTOC__<br />
==[[I: Governing Structures]]==<br />
{{Category:Section I - Governing Structures}}<br />
<br />
==[[:Category:Section II - Administrative Code | II: Administrative Code (AdCode)]]==<br />
Section II of the Policy Manual, the Administrative Code, was formerly called "Membership and Housing"<br />
{{Category:Section II - Administrative Code}}<br />
<br />
==[[:Category:Section III - Operations|III: Operations]]==<br />
{{Category:Section III - Operations}}<br />
<br />
==[[IV: Finances]]==<br />
{{Category:Section IV - Finances}}<br />
<br />
==[[:Category:Section V - Physical Plant, Maintenance, & Safety | V: Physical Plant, Maintenance, & Safety Policies]]==<br />
{{Category:Section V - Physical Plant, Maintenance, & Safety}}<br />
<br />
==[[:Category:Section VI - Member Services & Education|VI: Member Services & Education]]==<br />
{{Category:Section VI - Member Services & Education}}<br />
<br />
{{Category:Section VII - Conduct Code}}</div>Elliehttps://policy.bsc.coop/index.php?title=Category:Section_VI_-_Member_Services_%26_Education&diff=3028Category:Section VI - Member Services & Education2021-12-03T20:04:11Z<p>Ellie: Demote headings for legible transclusion</p>
<hr />
<div>===[[VI.A. Member Services Guidelines]]===<br />
<noinclude><br />
{{:VI.A. Member Services Guidelines}}<br />
</noinclude><br />
===[[VI.B. Guidelines for Appropriations Immediate Access]]===<br />
<noinclude><br />
{{:VI.B. Guidelines for Appropriations Immediate Access}}<br />
</noinclude><br />
===[[VI.C. Guidelines for Sending E-mails]]===<br />
<noinclude><br />
{{:VI.C. Guidelines for Sending E-mails}}<br />
</noinclude><br />
===[[VI.D. Hal Norton Cooperative House Award]]===<br />
<noinclude><br />
{{:VI.D. Hal Norton Cooperative House Award}}<br />
</noinclude><br />
===[[VI.E. House Level Management Working Group]]===<br />
<noinclude><br />
{{:VI.E. House Level Management Working Group}}<br />
</noinclude><br />
===[[VI.F. The Member Education Framework]]===<br />
<noinclude><br />
{{:VI.F. The Member Education Framework}}<br />
</noinclude><br />
===[[VI.G. BSC Owner's Manual Program]]===<br />
<noinclude><br />
{{:VI.G. BSC Owner's Manual Program}}<br />
</noinclude><br />
===[[VI.H. Courtesy Room Policy]]===<br />
<noinclude><br />
{{:VI.H. Courtesy Room Policy}}<br />
</noinclude><br />
===[[VI.I. BSC Guidelines on Accommodating Service and Assistance Animals]]===<br />
<noinclude><br />
{{:VI.I. BSC Guidelines on Accommodating Service and Assistance Animals}}<br />
</noinclude><br />
===[[VI.J. BSC Programs Board]]===<br />
<noinclude><br />
{{:VI.J. BSC Programs Board}}<br />
</noinclude><br />
===[[VI.K. Co-Oper of the Month Award]]===<br />
<noinclude><br />
{{:VI.K. Co-Oper of the Month Award}}<br />
</noinclude><br />
===[[VI.L. NASCO Institute Scholarship Program]]===<br />
<noinclude><br />
{{:VI.L. NASCO Institute Scholarship Program}}<br />
</noinclude><br />
===[[VI.M. Member Resources Educators Program]]===<br />
<noinclude><br />
{{:VI.M. Member Resources Educators Program}}<br />
</noinclude><br />
===[[VI.N. Community Improvement Program]]===<br />
<noinclude><br />
{{:VI.N. Community Improvement Program}}<br />
</noinclude><br />
[[Category:Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=Category:Section_VI_-_Member_Services_%26_Education&diff=3027Category:Section VI - Member Services & Education2021-12-03T20:02:12Z<p>Ellie: Add <noinclude> tags</p>
<hr />
<div>==[[VI.A. Member Services Guidelines]]==<br />
<noinclude><br />
{{:VI.A. Member Services Guidelines}}<br />
</noinclude><br />
==[[VI.B. Guidelines for Appropriations Immediate Access]]==<br />
<noinclude><br />
{{:VI.B. Guidelines for Appropriations Immediate Access}}<br />
</noinclude><br />
==[[VI.C. Guidelines for Sending E-mails]]==<br />
<noinclude><br />
{{:VI.C. Guidelines for Sending E-mails}}<br />
</noinclude><br />
==[[VI.D. Hal Norton Cooperative House Award]]==<br />
<noinclude><br />
{{:VI.D. Hal Norton Cooperative House Award}}<br />
</noinclude><br />
==[[VI.E. House Level Management Working Group]]==<br />
<noinclude><br />
{{:VI.E. House Level Management Working Group}}<br />
</noinclude><br />
==[[VI.F. The Member Education Framework]]==<br />
<noinclude><br />
{{:VI.F. The Member Education Framework}}<br />
</noinclude><br />
==[[VI.G. BSC Owner's Manual Program]]==<br />
<noinclude><br />
{{:VI.G. BSC Owner's Manual Program}}<br />
</noinclude><br />
==[[VI.H. Courtesy Room Policy]]==<br />
<noinclude><br />
{{:VI.H. Courtesy Room Policy}}<br />
</noinclude><br />
==[[VI.I. BSC Guidelines on Accommodating Service and Assistance Animals]]==<br />
<noinclude><br />
{{:VI.I. BSC Guidelines on Accommodating Service and Assistance Animals}}<br />
</noinclude><br />
==[[VI.J. BSC Programs Board]]==<br />
<noinclude><br />
{{:VI.J. BSC Programs Board}}<br />
</noinclude><br />
==[[VI.K. Co-Oper of the Month Award]]==<br />
<noinclude><br />
{{:VI.K. Co-Oper of the Month Award}}<br />
</noinclude><br />
==[[VI.L. NASCO Institute Scholarship Program]]==<br />
<noinclude><br />
{{:VI.L. NASCO Institute Scholarship Program}}<br />
</noinclude><br />
==[[VI.M. Member Resources Educators Program]]==<br />
<noinclude><br />
{{:VI.M. Member Resources Educators Program}}<br />
</noinclude><br />
==[[VI.N. Community Improvement Program]]==<br />
<noinclude><br />
{{:VI.N. Community Improvement Program}}<br />
</noinclude><br />
[[Category:Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=Category:Section_V_-_Physical_Plant,_Maintenance,_%26_Safety&diff=3026Category:Section V - Physical Plant, Maintenance, & Safety2021-12-03T19:55:25Z<p>Ellie: add shortcuts back to top of page (with TOC)</p>
<hr />
<div>[[Category:Policy]]<br />
====[[V.A. BSC Habitability Code]]====<br />
====[[V.B. HAPs Procedure]]====<br />
====[[V.C. Habitability Improvement]]====<br />
<br />
====[[V.D. Board Approved Projects & House Level BAPs (HLBAPs)]]====<br />
====[[V.E. Unit Retrofit Closure Policy]]====<br />
====[[V.F. Use of Co-op Vehicles]]====<br />
====[[V.G. Room Dimension Requirements]]====<br />
====[[V.H. BSC Injury and Illness Prevention Program]]====<br />
====[[V.I. BSC Injury and Illness Prevention Program-Workplace Security]]====<br />
====[[V.J. Sustainability Policies]]====<br />
====[[V.K. BSC Emergency Preparedness Plan]]====<br />
====[[V.L. Health and Safety Specific to COVID-19]]====</div>Elliehttps://policy.bsc.coop/index.php?title=Category:Section_VI_-_Member_Services_%26_Education&diff=3025Category:Section VI - Member Services & Education2021-12-03T19:52:16Z<p>Ellie: add transclusions</p>
<hr />
<div>==[[VI.A. Member Services Guidelines]]==<br />
{{:VI.A. Member Services Guidelines}}<br />
==[[VI.B. Guidelines for Appropriations Immediate Access]]==<br />
{{:VI.B. Guidelines for Appropriations Immediate Access}}<br />
==[[VI.C. Guidelines for Sending E-mails]]==<br />
{{:VI.C. Guidelines for Sending E-mails}}<br />
==[[VI.D. Hal Norton Cooperative House Award]]==<br />
{{:VI.D. Hal Norton Cooperative House Award}}<br />
==[[VI.E. House Level Management Working Group]]==<br />
{{:VI.E. House Level Management Working Group}}<br />
==[[VI.F. The Member Education Framework]]==<br />
{{:VI.F. The Member Education Framework}}<br />
==[[VI.G. BSC Owner's Manual Program]]==<br />
{{:VI.G. BSC Owner's Manual Program}}<br />
==[[VI.H. Courtesy Room Policy]]==<br />
{{:VI.H. Courtesy Room Policy}}<br />
==[[VI.I. BSC Guidelines on Accommodating Service and Assistance Animals]]==<br />
{{:VI.I. BSC Guidelines on Accommodating Service and Assistance Animals}}<br />
==[[VI.J. BSC Programs Board]]==<br />
{{:VI.J. BSC Programs Board}}<br />
==[[VI.K. Co-Oper of the Month Award]]==<br />
{{:VI.K. Co-Oper of the Month Award}}<br />
==[[VI.L. NASCO Institute Scholarship Program]]==<br />
{{:VI.L. NASCO Institute Scholarship Program}}<br />
==[[VI.M. Member Resources Educators Program]]==<br />
{{:VI.M. Member Resources Educators Program}}<br />
==[[VI.N. Community Improvement Program]]==<br />
{{:VI.N. Community Improvement Program}}<br />
<br />
[[Category:Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=VI.I._BSC_Guidelines_on_Accommodating_Service_and_Assistance_Animals&diff=3024VI.I. BSC Guidelines on Accommodating Service and Assistance Animals2021-12-03T19:50:36Z<p>Ellie: Demote headings for legible transclusion</p>
<hr />
<div><br />
<br />
=== V.I.I.A. BSC Guidelines on Accommodating Service and Assistance Animals ===<br />
<br />
<br />
The BSC is committed to reaching out and providing services to students with disabilities in an effort to create an equal opportunity for all students to enjoy and participate in BSC’s community life. Reasonable and appropriate accommodations are extended to eligible members on an individualized, case-by-case basis.<br />
<br />
Members with disabilities, and those with questions regarding eligibility criteria and/or available services, are encouraged to contact the Housing department at (510) 848-1936 or housing@bsc.coop.<br />
<br />
'''Service and Assistance Animals Policy'''<br />
<br />
This policy applies to service and assistance animals that may be used by individuals with disabilities at the Berkeley Student Cooperative. A service animal is an animal that either works, provides assistance, or performs tasks for the benefit of a person with a disability. An assistance animal provides emotional or other type of support that alleviates one or more identified symptoms or effects of a person's disability.<br />
<br />
'''Service Animals'''<br />
<br />
A "service animal" refers to a dog or miniature horse that is individually trained to do work or perform tasks for the benefit of a person with a disability. The work or tasks performed by a service animal must be directly related to the person's disability. The provision of emotional support, well-being, comfort, or companionship does not constitute work or tasks for the purpose of this definition. Service dogs are permitted to accompany people with disabilities in all areas of the BSC facilities. Although students with service dogs are not required to register with the BSC Housing department, the BSC encourages students to contact the Housing department to learn what other services may be available to them.<br />
<br />
When the disability and/or disability-related need for the animal are not readily apparent, the member may be required to document the disability and/or disability-related need for the animal.<br />
The BSC is covered by both Title II of the ADA and the Federal Housing Act (FHAct). The U.S. Department of Housing and Development (HUD) memo (April 25, 2013) describes a two-step approach for responding to an accommodation request from a member with a disability seeking an exception to a no-pet policy in student housing environments. If the animal meets the ADA definition of a service animal (i.e. dog trained to perform service tasks), then the student may be asked two questions: (1) Is this a service animal that is required because of a disability? and (2) What work or tasks has the animal been trained to perform?<br />
<br />
'''Assistance Animals'''<br />
<br />
An "assistance animal" is an animal that provides emotional or other support that ameliorates one or more identified symptoms or effects of a person's disability. Unlike service animals, assistance animals are not required to be trained to perform work or tasks, and include species other than dogs and miniature horses. Students who intend to bring an assistance animal to the BSC must receive an accommodation through the BSC Housing department to do so. Accommodation requests to bring an assistance animal to live in BSC housing must be submitted to the BSC Housing department at time of application or 30 days prior to move in, whichever is sooner.<br />
<br />
When a member with a disability is seeking permission to keep an animal (other than a trained service dog) in BSC housing, the correct way for members with disabilities to request permission to keep a live-in animal as an accommodation in BSC units includes four components:<br />
<br />
:1. The Request placed with the BSC Housing Office<br />
:2. Agreement to the Guidelines for Maintaining a Service or Assistance Animal within the BSC Community<br />
:3. Roommate/Suitemate Agreement <br />
:4. Service and Assistance Animal Registration Form<br />
<br />
'''Guide and Hearing Trainees'''<br />
<br />
California law allows animals that are being trained to be dog guides for the blind, hearing assistance dogs, or assistance animals for persons with physical impairments to access the BSC facilities.<br />
<br />
'''Responsibilities of People with Disabilities Using Service or Assistance Animals'''<br />
<br />
The BSC is not responsible for the care or supervision of service or assistance animals. People with disabilities are responsible for the cost, care, and supervision of service or assistance animals, including:<br />
<br />
* Compliance with any laws pertaining to animal licensing, vaccination, and owner identification;<br />
* Keeping the animal under control and taking effective action if it becomes out of control;<br />
* One of your responsibilities is to ensure that your animal is flea free. If your animal has fleas and and we have to treat your bedroom or any common space in your unit for fleas, we will charge you the cost of the flea treatment that the pest control company charges us. This cost varies by treatment but is generally $135 per room.<br />
* Feeding, walking, and providing ordinary care of the animal and the surrounding area; and<br />
* Appropriately disposing of the animal’s waste.<br />
<br />
Animal waste disposal via BSC plumbing is prohibited. BSC Housing will provide guidance on where to appropriately dispose of animal waste. The BSC will not require any surcharges or fees for service or assistance animals. However, a person with a disability may be charged for damage caused by a service or assistance animal to the same extent that the BSC would normally charge a person for the damage they cause. Members with disabilities and their service or assistance animals must comply with the same BSC rules regarding noise, safety, disruption, cleanliness and habitability as members without disabilities.<br />
<br />
'''Exceptions and Exclusions'''<br />
<br />
The BSC may pose some restrictions on, and may even exclude a service or assistance animal in certain instances. Reasons an animal may be excluded from an area include but are not limited to:<br />
<br />
: - An assistance animal may be excluded from commercial kitchen, dining, and other common areas due to health and safety standards and accessibility needs of members with allergies. This provision does not apply to service animals. <br />
: - It is out of control and effective action is not taken to control it.<br />
: - It is not housebroken (or in the case of an assistance animal that deposits waste in a designated cage or litter box, the owner fails to clean such cage or box such that the cleanliness of the room is not maintained);<br />
: - It poses a direct threat to the health or safety of others that cannot be mitigated by<br />
reasonable modifications of policies, practices, or procedures, or the provision of auxiliary aids or services.<br />
<br />
In the event that restriction or removal of a service or assistance animal is determined to be necessary, the person with a disability will still be given the opportunity to participate in the service, program, or activity without having the service or assistance animal present.<br />
<br />
'''Guidelines for Members of the BSC Community'''<br />
<br />
To ensure equal access and nondiscrimination of people with disabilities, members of the BSC community must abide by the following practices:<br />
: - Allow service animals to accompany people with disabilities in all areas of BSC facilities available for members’ use. <br />
: - Allow assistance animals to accompany members with disabilities in bedrooms and/or apartments where accommodations have been granted and any associated hallways/pathways needed for access.<br />
: - Do not ask for details about a person's disabilities;<br />
: - Do not pet a service or assistance animal, as it distracts the animal from its work;<br />
: - Do not feed a service or assistance animal;<br />
: - Do not deliberately startle, tease, or taunt a service or assistance animal; and<br />
: - Do not separate or attempt to separate a person from their service or assistance animal.<br />
<br />
If you have a disability that may be affected by the presence of animals, please contact the BSC Housing Department . The BSC is committed to ensuring that the needs of all people with disabilities are met and will determine how to resolve any conflicts or problems as expeditiously as possible.<br />
<br />
===V.I.I.B Guidelines for Requesting Accommodations for Members with Disabilities===<br />
<br />
The BSC is committed to reaching out to and providing services to members with disabilities in an effort to create an equal opportunity for all students to enjoy and participate in BSC’s community life. Reasonable and appropriate accommodations are extended to eligible members on an individualized, case-by-case basis.<br />
<br />
Members with disabilities, and those with questions regarding eligibility criteria and/or available services, are encouraged to contact the Housing Department at (510) 848-1936 or housing@bsc.coop. <br />
<br />
'''1. SUBMITTING AN ACCOMMODATION REQUEST'''<br />
<br />
Members with disabilities should provide information about their needs on their BSC membership profile, available at https://bsc.rms-inc.com. This information should be provided upon application to the BSC. If a member’s accessibility needs change during the course of membership, they should update the information in their member profile and notify the Housing Department so that appropriate accommodations can be made. These application requirements may be waived if, after reasonable assessment, the Housing Department Supervisor determines that certain accommodations are necessary.<br />
<br />
In order to request an accommodation, members must complete and submit an Accommodations Request Form. The form has two components, including a short questionnaire to be completed by the member as part of the BSC’s on-line housing application. The second portion of the Form must be completed by the Disabled Students Program or other approved disability specialist. All information will be kept confidential and will only be used to determine reasonable housing and/or workshift accommodations. <br />
<br />
'''2. PROVIDING DOCUMENTATION'''<br />
<br />
In addition to completing the membership application, members must provide appropriate documentation from the Disabled Students Program or other approved disability specialist in a timely manner for their request to be considered complete.<br />
<br />
Part Two of the Accommodation Request Form should be completed by a specialist in the Disabled Students’ Program office at the member’s college or university or an alternate, qualified disability specialist approved by the Housing Department. The specialist should indicate all recommended accommodations that apply, and must complete the written section which asks them to briefly describe the ways the member’s disability impacts their housing needs and/or ability to perform workshift.<br />
<br />
The BSC Housing Supervisor, or their designee, will review all disability accommodation requests. Students may be contacted if clarification or additional documentation is needed. <br />
<br />
'''3. RECEIVING A HOUSING AND/OR WORKSHIFT ASSIGNMENT'''<br />
<br />
Once the form and documentation have been reviewed, the Housing Supervisor will determine a reasonable housing and/or workshift accommodation, and may offer an alternative accommodation that meets the student’s disability-related needs as described by the Disabled Students Program or other approved specialist. The Housing Supervisor is responsible for communicating housing and workshift accommodations to the member and to the member’s House/Apartment Manager (for Housing Accommodations). Members with workshift accommodations must share the email from Housing Department approving their workshift accommodation with their Workshift Manager so that appropriate workshift accommodations can be implemented at the unit-level. <br />
<br />
Housing and/or workshift accommodations may ONLY be offered through the BSC Housing Department. Unit-level Managers must honor all verified accommodations as directed by the Housing Supervisor. Unit-level Managers may not independently offer housing and/or workshift accommodations.<br />
<br />
'''a. HOUSING ACCOMMODATIONS''' <br />
<br />
: Housing priority is given as outlined in BSC policy V: Assignment of Spaces and VII: Points and Assignment of Rooms. <br />
<br />
: Members who receive a housing offer will be notified via email, to the email they provided to the BSC on their membership application form. There will be a limited time provided for the member to log on to the BSC Member Portal to view their housing offer and either accept or decline it. By declining the offer, the member is indicating that they do not wish to live in the BSC for the current term and they will not be guaranteed an offer for a difference space. <br />
<br />
: If the member believes that the space they are offered does not address the functional limitations of their disability, they may reach out to the Housing Supervisor with additional information. However, this does not guarantee that a different space will be available to offer.<br />
<br />
: If, during room bids, the member chooses a room different than the one provided to them by the BSC per their accommodation request, they forfeit their accommodation and must request it again should they decide they need it for future semesters. By forfeiting the offer, the member is indicating that they do not need the accommodation for the current term and they will not be guaranteed an offer for a difference space. <br />
<br />
'''b. WORKSHIFT ACCOMMODATIONS'''<br />
<br />
:Workshift accommodations are given per policy II.A.8 Workshifters and Disabilities. Accommodations related to a member’s workshift requirement may be either priority assignment for specific types of shifts/tasks to fulfill their workshift requirement and/or a reduction in workshift hours owed if no other accommodation can reasonably be provided.<br />
<br />
:Members who receive a workshift accommodation offer will be notified via email, to the email they provided to the BSC on their membership application form. Members must share this information with their Workshift Manager prior to workshift assignments each term. If the member believes that the accommodation they are offered does not address the functional limitations of their disability, they may reach out to the Housing Supervisor with additional information. <br />
<br />
'''4. EXAMPLES OF ACCOMMODATIONS MEMBERS MAY BE OFFERED THROUGH THE BSC:''' <br />
<br />
:1. Automatic Door Opener<br />
:2. Accessible bathroom (including roll in shower)<br />
:3. Visual doorbell (typically for members with hearing impairments)<br />
:4. Strobe light fire alarm/smoke detector (typically for members with hearing impairments)<br />
:5. Rental of an additional space for a live-in attendant<br />
:6. Room with elevator access <br />
:7. Wheelchair accessible room <br />
:8. Service or Assistance Animals (see BSC Guidelines)<br />
:9. Priority selection of workshift tasks<br />
:10. Reduced number of workshift hours owed per week<br />
<br />
Members who have concerns about the housing and/or workshift accommodations they have been offered may make an appeal to the Operations Manager, who shall review the accommodation request and make a final determination regarding the accommodations the BSC is able to offer the member. <br />
<br />
This is not an exhaustive list and we encourage members to get in touch with the Housing Department regarding specific questions about the type of accommodations available.</div>Elliehttps://policy.bsc.coop/index.php?title=Category:Section_V_-_Physical_Plant,_Maintenance,_%26_Safety&diff=3023Category:Section V - Physical Plant, Maintenance, & Safety2021-12-03T19:37:01Z<p>Ellie: Created page with "Category:Policy"</p>
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<div>[[Category:Policy]]</div>Elliehttps://policy.bsc.coop/index.php?title=V.L._Health_and_Safety_Specific_to_COVID-19&diff=3022V.L. Health and Safety Specific to COVID-192021-12-03T19:36:18Z<p>Ellie: update category</p>
<hr />
<div>==V.L.1. COVID-19 CO-LIVING POLICY==<br />
In response to the COVID-19 Pandemic, the BSC must adopt enforceable protocols to follow local and state orders and protect the health of BSC Members and Staff. This proposal explicates BSC-wide, enforceable member requirements for COVID-19 infection control and outlines recommendations. It defines (1) the BSC Social Distancing Protocol and (2) the BSC Health and Safety Protocols, and includes other Protocols that require every BSC Member and Staff to minimize the spread of COVID-19 in the BSC. This Policy includes enforcement mechanisms and empowers the BSC Emergency Response Team to further develop these Protocols as more government-issued orders and public health orders become available.<br />
<br />
'''REQUIRED PROTOCOLS'''<br />
<br />
'''General'''<br />
:1.) In order to protect employees and members, BSC members and staff must do one of the following whenever they come into contact with outside vendors, professional staff, student staff, or unit-level managers performing essential job functions: (a) wear a mask and practice social distancing or (b) leave all space/s where essential work is being performed until the individual at work departs.<br />
<br />
::a. The onus of this guideline is on BSC members and staff (i.e. members and staff should do this without being asked to).<br />
::b. Masks must snuggly cover the face from the bridge of the nose over the chin and be made of a double layer tightly woven fabric.<br />
::c. Student/professional staff, unit-level managers, and outside vendors should feel empowered to and are encouraged to request that members and staff follow this protocol.<br />
::d. If an individual refuses to do (1) or (2), staff, unit-level managers, and vendors have the right to notify their supervisor and leave the environment until employee safety can be ensured. <br />
::e. Members and staff who are able to safely wear masks are expected to have a mask with them at all times.<br />
<br />
:2.) Masks must be worn at all times inside Central Office, Central Food & Supplies, the Rochdale Fenwick Office, BSC vehicles, and while performing central-level job duties, except for the following exceptions:<br />
<br />
::a. When employees are alone in private offices where others are not likely to enter.<br />
::b. When speaking on the telephone or video conferencing, provided others are not within six feet and they are not at a shared desk.<br />
::c. In designated break areas when eating and drinking.<br />
<br />
:3.) Staff, members, and/or vendors who are not able to wear masks for health-related reasons should contact the Human Resources Manager (for staff/vendors) or the Housing Supervisor so that appropriate accommodations can be made to provide services while also protecting the health and safety of others present.<br />
<br />
:4.) Members must wear masks in the common space of all units whenever possible (e.g. not required in showers, when brushing teeth, eating, etc. provided that occupancy limits and social distancing requirements are observed). <br />
<br />
:5.) Members must practice social distancing (6 feet distance) in common areas whenever possible. <br />
<br />
:6.) Unit Presidents must notify the Cooperative Experience Manager by the end of Week 2 of any unit-level policies their Council passes related to COVID-19. <br />
<br />
:7.) Non-resident guests at Houses are not allowed, unless House Council votes to make an exception.<br />
<br />
:8.) Members at apartments at Northside, Rochdale and Fenwick must receive approval from all roommates prior to a guest visiting.<br />
<br />
:9.) Exceptions to these guest policies for health or disability reasons can be made by contacting Betsy, the Housing Supervisor. <br />
<br />
:10.) All guests must abide by relevant BSC and unit-level COVID-19 policies and member hosts are responsible for ensuring compliance as a prerequisite to maintain guest privileges.<br />
<br />
:11.) Non-resident guests at Houses are not allowed, unless House Council votes to make an exception. Houses must have a bathroom assignment plan that includes provisions for high-risk members and guests. This bathroom assignment plan will be made in consultation with their liaison for a House to have guest exemptions. Houses must comply with all applicable local ordinances and laws.<br />
<br />
'''Events and Informal Gatherings'''<br />
<br />
:1.) All common spaces (indoor and outdoor) in houses will have a maximum occupancy limit of 6 people. Occupancy limits of greater than 6 people for large common rooms and/or outdoor areas may be proposed by Unit Presidents and approved by the ERT. Accordingly, all gatherings within common space must abide by the occupancy limits. <br />
<br />
:2.) Apartment managers will work with their Unit Liaison and the ERT to determine the occupancy limits of their common space. <br />
<br />
:3.) Unit-level Managers may not organize, assist, or encourage in-person indoor events or gatherings of any kind, including parties, dinners, and Council if larger than established occupancy limits for the indoor space.<br />
<br />
:4.) Unit-level Managers may organize, assist, and encourage in-person outdoor events and gatherings under the following circumstances:<br />
<br />
::a. On BSC property: Exclusively outdoor and within the occupancy limit of that space. Members should wear masks and practice social-distancing at all times. Guests from outside of the unit are not allowed.<br />
<br />
::b. Off BSC property: Members should wear masks and practice social-distancing at all times, including following any COVID-19 guidelines listed for that space.<br />
<br />
:5.) Unit-level Managers may organize, assist, and encourage virtual events (e.g. virtual council).<br />
<br />
:6.) The Member Resources Supervisor (liaison for Social Managers) and the Social Manager Coordinator are empowered to make temporary adjustments to Social Manager job duties to meet the unique needs of members and manager teams during the pandemic.<br />
<br />
::a. These adjustments should be reported to the Experience & Training Committee so that ETCom may review them, if needed.<br />
<br />
'''Food Service'''<br />
:1.) Cooks, members serving dinner, and kitchen workshifters must wear masks at all times.<br />
<br />
:2.) Houses must implement staggered meal times, serving dinner “cafeteria style”, (with one person serving each food item to everyone else), or other strategies to minimize risk during meals, (e.g. serving dinner outside if possible).<br />
<br />
:3.) Houses will issue individual utensils and dishware and implement policies to give extra care to sanitizing communal utensils and kitchenware.<br />
<br />
:4.) Do not share drinks, eat off of others’ plates, or share utensils with others without thoroughly washing them.<br />
<br />
:5.) Do not touch any bulk food items (e.g. cereal, bread, dried fruits/nuts, etc.) with bare hands.<br />
<br />
:6.) Do not leave food out on “free tables”.<br />
<br />
'''Free Piles'''<br />
:1.) Managers will continue to keep all free piles closed.<br />
<br />
:2.) Members will not deposit or take items from the free pile.<br />
<br />
'''Self Isolation & Quarantine Procedures'''<br />
<br />
:1.) Members directed by University Health Services or the Berkeley Public Health Division to self-isolate or quarantine must follow the instructions given by the ERT and/or Covid Action Team. <br />
<br />
:2.) All residents moving in for the Fall 2020 contract who did not reside in the BSC during the summer must sequester for 7 days. This includes:<br />
<br />
::a. Staying in their room as much as possible. Members may not spend time in indoor common space, but can use outdoor common space if they are alone.<br />
<br />
::b. Using their designated bathroom.<br />
<br />
::c. Wearing a mask whenever they are outside of their bedroom.<br />
<br />
::d. Staying out of the kitchen. Food will be delivered to them. [Required for Room & Board houses only]<br />
<br />
:3.) The ERT will create a small working group to support African American Theme House, Person of Color Theme House, Sherman, and/or other units with a high number of new members with their new-resident sequestration protocols.<br />
<br />
::a. Group must seek input from incoming managers at each of the above units<br />
<br />
::b. The working Group will consist of the Cooperative Experience Manager, unit liaison, and Covid Action Team.<br />
<br />
'''Education for Required Protocols'''<br />
To ensure that all members understand these requirements and have opportunities to ask questions and provide feedback:<br />
<br />
:1.) Signage displaying the requirements must be posted in a visible location at every BSC property prior to the Fall 2020 move-in day. Central-level staff are responsible for creating the signs and Health Workers are responsible for posting them.<br />
<br />
:2.) Manager teams must review these requirements during their unit’s first council meeting.<br />
<br />
:3.) All members will be emailed a copy of these requirements by the Housing Department within a minimum of 7 days prior to the Fall 2020 move-in day. <br />
<br />
:4.) The Member Resource Supervisor is directed to include this information in New Member Orientation materials. <br />
<br />
'''RECOMMENDED PROTOCOLS'''<br />
<br />
:1.) Members are encouraged to seek testing prior to or immediately upon arrival during their self-sequester period.<br />
<br />
:2.) Members who test positive, experience symptoms, were directed by a medical or public health provider to get tested, or were exposed to someone who tested positive should heavily consider following BSC protocol for reporting to the ERT and unit-level managers.<br />
<br />
:3.) Development of “social bubbles” within houses.<br />
<br />
:4.) Unit-level managers should support and encourage frequent COVID-19 testing by members. <br />
<br />
:5.) Unit-level managers should support non-UCB membership in identifying COVID-19 testing resources with the support of the ERT and the Covid Action Team.<br />
<br />
:6.) Members are encouraged to socialize in outdoor spaces whenever possible. <br />
<br />
:7.) Opening windows (to increase ventilation) while socializing indoors when possible.<br />
<br />
:8.) Members should be mindful of their activities outside the house (i.e. attending large parties or gatherings in other places) and should shower and change clothes upon returning. <br />
<br />
:9.) Follow the guidelines given in the BSC Health and Safety Protocol<br />
<br />
<br />
<!-- How I create the warning box at the top: {{warning|1= "your copy goes here" }} or use the infobox template--><br />
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[[Category:Policy|COVID]] [[Category:Section V - Physical Plant, Maintenance, & Safety]]</div>Elliehttps://policy.bsc.coop/index.php?title=V.K._BSC_Emergency_Preparedness_Plan&diff=3021V.K. BSC Emergency Preparedness Plan2021-12-03T19:35:18Z<p>Ellie: add last updated, policy and plant categories</p>
<hr />
<div>==V.K.1. POLICY DESCRIPTION==<br />
This policy creates a process to reduce the chance of bodily harm inflicted onto the members of the BSC in the event of an<br />
emergency. To this end, the policy will<br />
<br />
:1. Define the numbers of members that must be trained for each house, and state explicitly the responsibility of the house-level management in being one of the trained members of each house. The area of training shall include, but not restricted to, search and rescue, first aid, and fire suppression.<br />
<br />
:2. Define the process for which each house shall follow to inventory the emergency response kit (ERK). The content of this kit shall be reviewed by House Managers under the supervision of the Member Resource Coordinator (MRC) every semester, with a planned review and circulation of expired materials to occur every summer.<br />
<br />
:3. Established a regular meeting for major stakeholders in the BSC emergency plan such that they can review existing plans and consider modifications.<br />
<br />
==V.K.2. THE INVENTORY PROCESS==<br />
• As a part of the requirements of the position, the House Managers will become responsible for taking inventory of the ERKs at each house. The House Manager is required to take the inventory of and order necessary supplies for all houses’ ERKs once per semester which will be done in collaboration with the MRC.<br />
<br />
• Every semester, the Cloyne Facilities Manager, Rochdale Facilities Manager, Member Resource Coordinator and any other interested or affected parties will review the readiness plan, current state of supplies, inventory and note sites for resupply. It is strongly recommended that the Executive Director and Operations Manager attend these meetings as well.<br />
<br />
• To make the process more efficient, the House Manager should use assistant(s) to take inventories. This assistant can be a House President or any member from the house. Any assistant who helps take inventory will receive HI or workshift compensation for their time (as determined by their house management).<br />
<br />
• By week 6, House Managers must locate their respective ERK and must place a copy of their house Emergency Preparedness plan there, along with emergency contact information of house members. In addition, a copy of the house Emergency Preparedness plan must be made available to all house members for their personal review. By week 11, they are required to provide the Member Resource Coordinator with an inventory of the ERK. House Managers who do not do so will be at risk of losing 5% of their central level compensation.<br />
<br />
• The Member Resource Coordinator is required to order any supplies needed to adequately stock the ERKs (per the Emergency Kit Necessary Materials list), ordering as many supplies as is possible through CK, and notify House Managers of the approximate date of arrival of supplies, as well as provide them with a detailed bill of all items ordered and the cost of each.<br />
<br />
• Houses are responsible for financing the restocking of their ERK, determining with the accountant for the BSC and the Member Resource Coordinator which house account they would like the supplies to come from.<br />
<br />
• House Managers will remain responsible for changing the water in their water barrels once every 1-2 years.<br />
<br />
• The Emergency Kit Necessary Materials list shall be changed to include only the amount of supplies that are necessary to adequately serve the house in the case of an emergency, eliminating superfluous supplies. The MRC maintains a list of these supplies (see attached sheet).<br />
<br />
==V.K.3. THE MEMBER'S TRAINING PROCESS==<br />
'''Community Emergency Response Team (CERT) Trainings'''<br />
<br />
• Each house must send their House President, House Managers and Maintenance Managers to at least one CERT Training held by the Berkeley Fire Dept; other managers are encouraged to attend.<br />
<br />
• Each house will be required to send at least 3 managers, with 5 required for large houses (Cloyne and CZ), Fenwick, and Rochdale, to CERT Trainings. It is strongly recommended that managers evenly attend Search and Rescue, Disaster First Aid and Fire Suppression.<br />
<br />
• The Member Resource Coordinator is responsible for, at the beginning of the semester, reminding House Managers of the minimum member training requirements of their house and directing them to the site where training dates are posted.<br />
<br />
• The House Manager will become responsible for ensuring that their minimum member requirement is met and will themselves send in registration requests to the Berkeley Fire Dept, copying the email to the MRC.<br />
<br />
• Each member who attends a CERT training must bring back a form signed by a CERT instructor to the MRC by the 11th week.<br />
<br />
• Managers/members who register for training and cannot attend must find a replacement from their house to attend in their place or notify the Berkeley Fire Dept in advance that they will not be making it. They must also notify the MRC of any changes made. The Berkeley Fire Dept will provide the MRC with a list of those co-op members who did not attend the trainings that they registered for. Any members who did not arrange for a replacement or give the Fire Dept advanced notice that they wouldn’t be making it will be fined. The Member Resources Coordinator will fine houses $25 for each no show, and House Managers may choose whether or not to levy the fines to the individual member who did not<br />
attend.<br />
<br />
• All House Presidents, House Managers, and Maintenance Managers who do not complete their CERT training requirement (attending at least one training each semester) shall be fined according to the central level manager oversight policy of a fixed $50 compensation loss for each manager that does not complete the CERT training, as determined by the Member Resources Coordinator.<br />
<br />
• The House Manager is to supply the names of the trained people to C.O. and C.O. is to keep an active list of trained people in each house. <br />
<br />
'''Member Training Video'''<br />
<br />
• The MRC is responsible for showing the video to managers at managers training.<br />
<br />
• All BSC members need to watch the video at least once during their membership.<br />
<br />
• The MRC is responsible for providing emergency information to members that is specific to the cooperative community during the showing of the video to make it more appropriate to the BSC.<br />
<br />
• It is recommended that the MRC conduct inventories in tandem with the Habitability Inspections process (Contact the Operations Manager for more info).<br />
<br />
<br />
'''Emergency Evacuation Drill'''<br />
<br />
Houses are required to complete an emergency evacuation drill by the 7th week of each semester, to be led by the House President in collaboration with other managers and the MRC. The drill shall include:<br />
<br />
:1. A presentation at a house council preceding the drill, including the following information: fire and earthquake response procedures; the locations of all exits, fire escapes, evacuation routes, fire extinguishers and fire alarms; the location of the e-kit, water barrels, and food cache; the location of the emergency assembly area; a review of the roles and responsibilities assigned in the House Emergency Plan.<br />
<br />
:2. A drill which simulates an emergency evacuation. Separate fire and earthquake drills can be held or they can be incorporated into one drill. Aspects to be included in the drill are: how to respond to an earthquake; all possible evacuation routes; a run-through of the roles assigned in the House Emergency Plan; house assembly at the emergency assembly area. The drill must include practice of plans for disabled persons in all houses (for both ADA and non-ADA accessible houses this include plans for the deaf and blind). Optional: The use of mock injured persons during the drill to simulate a real earthquake and multi house drills utilizing the disaster caches.<br />
<br />
:3. Participate in a coop-wide emergency drill whose date and nature is decided by ETCom.<br />
<br />
<br />
'''Directive for Central Level Moving Forward'''<br />
<br />
• Central Level has determined that we shall create 3 locations to house food supplies to be used for the entire membership<br />
in the event of a large-scale emergency. Food will be stored in a shed in a parking spot at Northside Apartments, in a parking<br />
structure at Oscar Wilde, and in a shed at Rochdale. There will be enough food (2000 calories per day) for every member<br />
for 3 days. The food will be inventoried and rotated by central warehouse staff annually.<br />
<br />
• Annually, the Member Resource Coordinator will be responsible for designating a BSC on-call or other employee to review the contents of the food caches in question and will arrange their replenishment according to need, in collaboration with CFS, who will order the supplies. Soon-to-be-expired food will be redistributed and billed to the houses.<br />
<br />
[[Category:Policy|Emergency Preparedness Plan]] [[Category:Section V - Physical Plant, Maintenance, & Safety]]</div>Elliehttps://policy.bsc.coop/index.php?title=V.J._Sustainability_Policies&diff=3020V.J. Sustainability Policies2021-12-03T19:34:32Z<p>Ellie: add last updated, policy and plant categories</p>
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<div>1. Energy efficiency in CM purchasing and personal rooms<br />
:A. When purchasing new appliance for BSC houses, Central Maintenance will buy the most energy efficient models possible, as permitted by current economic constraints and organizational experience.<br />
<br />
''[Unchanged since November 2010]''<br />
[[Category:Policy|Sustainability Policies]] [[Category:Section V - Physical Plant, Maintenance, & Safety]]</div>Elliehttps://policy.bsc.coop/index.php?title=Category:Policy_Directory&diff=3019Category:Policy Directory2021-12-03T19:33:02Z<p>Ellie: blank the now-empty page</p>
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<div></div>Elliehttps://policy.bsc.coop/index.php?title=VII:_Points_and_Assignment_of_Rooms&diff=3018VII: Points and Assignment of Rooms2021-12-03T19:32:28Z<p>Ellie: add sort category</p>
<hr />
<div>==A. AWARDING OF POINTS==<br />
1. Points shall be awarded to the general membership in order to determine seniority when bidding on rooms within individual units and transferring from one unit to another.<br />
<br />
2. Members with rental contracts shall receive points as follows:<br />
:a. In the Fall and Spring contract periods, one point shall be awarded to members who have resided in the BSC for at least 42 contiguous days during that contract period.<br />
:b. In the Summer contract period, three-fourths of a point shall be awarded to members who have resided in the BSC for at least 42 contiguous days during that contract period.<br />
<br />
3. For members with a disability who require a live-in attendant, the application number for the live-in attendant space will accrue BSC seniority points according to standard BSC policy. Such seniority points are tied to the member’s live-in attendant space and not any individual(s) who may occupy it. <br />
<br />
4. Members who do not meet these conditions for the awarding of points but can present exceptional and compelling circumstances may appeal their cases to the Administrative Committee.<br />
<br />
==B. ROOM BIDS – HOUSES==<br />
1. Points are considered “active” and “inactive” for the purpose of bidding on rooms within individual houses. <br />
:a. When a member first transfers to a new house, points are inactive. Points are activated four weeks after moving in. Points remain active for as long the member resides in the house. A member does not have to reside in the house during the summer session in order to retain active points.<br />
:b. The time period after which the points of a member who leaves the BSC become inactive is at the discretion of each house, providing the following minimal guidelines are followed: members who leave the BSC due to documented health issues or emergencies, education abroad, educational exchange, or military service and then return to their original house will still have active points providing that the members return within a year of the cessation of said event or occurrence. (See [https://policy.bsc.coop/index.php/IV:_Contract_Termination_and_Disposition_of_Deposits Section IV] if a member has left and returned to a house without leaving the BSC.)<br />
:c. Members who are forced to transfer to a different unit due to temporary or permanent closure of their original unit shall have their points in the new unit activated immediately. The next semester’s room bids shall be made with the full participation of all members transferring from the inoperable unit.<br />
:d. It is at the discretion of individual units to determine a point activation policy in the case where a member has previously resided in that unit, chosen to relocate to a different unit for at least one fall or one spring semester, and then chosen to move back to the original unit. However, such practices should be documented in the unit's constitution. In the case where no policy in the unit constitution encases this scenario, then the following default rule will be used: A member's points shall be split into active and inactive portions, with the active portion equal to the points received while residing in the original unit.<br />
<br />
2. Room bids shall adhere to the policies below.<br />
:a. When bidding on an available room (a “desired room”), the individual or group of individuals who wish to occupy a desired room shall be called a “bidding unit.” The bidding unit with the greatest aggregate active points shall receive the desired room. Ties shall be broken first by including any inactive points in each bidding unit's aggregate points. Units may decide how to break further ties after using active points and inactive points, provided that such practices are documented in the unit's constitution. If a unit's constitution does not specify how to resolve a tie after inclusion of inactive points, and if such a tie occurs, the bidding unit with the lowest average application number wins the bid.<br />
:b. It is the responsibility of individual units to establish room-bid procedures that adhere to these guidelines.<br />
<br />
3. Room Bids at Apartment Units: See the Rochdale, Fenwick, and Northside Constitutions.<br />
<br />
4. Squatter’s Rights: A “squatter” is someone who has bid into a room and has a right to remain in that room during future semesters even if another member who has more points also desires the room. A member may squat in a room from Fall to Spring, and from Spring to Fall. However, members beginning in the Summer do not have squatter’s rights and must bid on a room in the Fall.<br />
:a. Only members in need of wheelchair accessible accommodations shall have squatter’s rights in a wheelchair accessible apartment or bedroom.<br />
:b. If no member with disabilities needs a bedroom/studio reserved for members with disabilities at a unit, then any member may bid on the room but they shall not be granted squatter’s rights for any future semester.<br />
<br />
==C. ROOMMATE COMPATIBILITY:==<br />
<br />
1. Members are guaranteed roommates of their own gender if they wish. The BSC will not release a member from their contract/lease obligations due to their roommate’s age, physical disability, ethnic background, marital status, national origin, political affiliation, race, religion, or sexual preference.<br />
<br />
2. Members shall be released from their contract/lease for roommate incompatibility only if they demonstrate to the satisfaction of AdCom that the incompatibility significantly interferes in their life and that possible alternatives, such as room switches in units and switches between units, have been considered.<br />
<br />
==D. ACCOMMODATIONS FOR MEMBERS WITH DISABILITIES: ASSIGNMENT==<br />
<br />
1. A student who has a verified disability and needs an accommodation of a single room must provide verification of their disability and their need for a single room to the Housing Supervisor who will determine what reasonable accommodations can be offered and notify the House Manager of the member’s need for a single room. For specific details on requesting and receiving housing accommodations please see section IV.__ Guidelines for Receiving an Accommodation.<br />
<br />
2. The BSC will reserve at least one single room in each room and board house and one studio at Rochdale for members needing the accommodation of a single room. The number of reserved single rooms will vary by house, depending on the overall number of single rooms available at the house. Houses with a greater number of single rooms will proportionally have a greater number of single rooms reserved for members needing the accommodation of a single room. Houses that are all single rooms by design shall have no set number. The number of single rooms reserved at each house shall be: <br />
<br />
<br />
<br />
{| class="wikitable"<br />
|-<br />
! House !! Number of Reserved Singles !! House !! Number of Reserved Singles<br />
|-<br />
| Afro || 1 || Kingman || 2<br />
|-<br />
| Castro || 2 || Lothlorien || 2<br />
|-<br />
| Casa Zimbabwe || 4 || Oscar Wilde || 1<br />
|-<br />
| Cloyne || 4 || Ridge || 2<br />
|-<br />
| Davis || 1 || Sherman || 1<br />
|-<br />
| Euclid || 2 || Stebbins || 2<br />
|-<br />
| Hoyt || 4 || Wolf || 1<br />
|-<br />
| Kidd || 1 || || <br />
<br />
|}<br />
<br />
<br />
Houses with a wheelchair accessible room(s) must still reserve a disability single in addition to the wheelchair accessible room(s). Individual houses can decide to reserve a specific room or leave the last single open as the guaranteed single for members with disabilities. The room must be held open until room bids at the beginning of each semester. If a house has two rounds of room bids, then they must reserve a single room for a student with a disability until the second round of room bids. If no member with disabilities needs the room, then any house member may bid on the room but they shall not be granted squatter’s rights for any future semester. The Rochdale studio will be held until special bids at the beginning of each semester, then released to the general membership if it is not required. The member who gets the room or the studio at bids shall not be granted squatter’s rights for any future semester.<br />
<br />
3. Members with a verified disability are also allowed to participate in room bids using their points, if they so desire, and are allowed to bid for a different single than the one they were guaranteed. The member does not have to live in the reserved single if they choose to attain a different single through room bids. If a member is able to bid into a room through points, then that room shall no longer be considered a reserved disability single, and a separate single shall be reserved for a member with disabilities so that they may receive a single room accommodation regardless of seniority points priority. <br />
<br />
4. If, during room bids, the member chooses a room different than the one provided to them by the BSC per their accommodation request, they forfeit their accommodation and must request it again should they decide they need it for future semesters. By forfeiting the offered accommodation, the member is indicating that they do not need the offered accommodation for the current term and they will not be guaranteed an offer for a difference space. <br />
<br />
<br />
== E. LIVE-IN ATTENDANTS FOR MEMBERS WITH DISABILITIES ==<br />
<br />
:1. The BSC contracts for live-in attendant spaces with the BSC member who requires a live-in attendant as a housing accommodation, not with any individual(s) providing live-in attendant services. As such, the BSC has no direct relationship with the live-in attendant.<br />
:2. The member requiring live-in attendant services may hire, terminate, and/or supervise their attendant at their discretion. <br />
:3. The BSC assumes no responsibility for the working conditions or any agreements between the member and attendant.<br />
:4. Live-in attendants must follow all unit-level and BSC policies. The member employing the live-in attendant is responsible for ensuring they do so and/or taking appropriate remedial action.<br />
:5. For information regarding the accrual of points and unit/room assignment for live-in attendants, please see section VII.A.3 and VII.D, respectively.<br />
<br />
<br />
<br />
[[Category: Policy|Points and Assignment of Rooms]] [[Category: Section II - Administrative Code]]</div>Elliehttps://policy.bsc.coop/index.php?title=III:_Reservations_by_Existing_Members&diff=3017III: Reservations by Existing Members2021-12-03T19:31:55Z<p>Ellie: add sort category</p>
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<div>'''A. Spring to Fall Renewal Process:'''<br />
:1. Current members receive notice that they may renew their contract for the following academic year<br />
::a. They may reserve a space in their current unit (“remains”)<br />
::b. They may request to transfer for the following academic year.<br />
::c. Current members who do not renew are considered to be leaving the organization at the end of the current contract term<br />
:2. The Housing Department determines vacancies in the apartments and notifies eligible members if they have pull-in rights<br />
::a. The Housing Department manually assigns all valid pull-in requests submitted before the deadline<br />
:3. Apartment Bidding Process<br />
::a. The Housing Department determines which apartment spaces are open for bidding<br />
::b. Bidding takes place; refer to the Bidding policy, [https://policy.bsc.coop/index.php/XXII:_Apartment_Assignment_Procedure Section XXII] <br />
::c. The Housing Department manually assigns all bid-winners<br />
:4. The Housing Department opens up the selection and assignment process for all remaining vacancies<br />
::a. After remains, all current members requesting a transfer, old members returning to the BSC, new members, and all other eligible applicants for BSC housing for the academic year are placed on the waiting list according to [https://policy.bsc.coop/index.php/V:_Assignment_of_Spaces Section V.A.]<br />
:5. Contracts are sent out with a deadline to sign and pay a security deposit and membership fee (if applicable)<br />
:6. The Accounting Department will fee assess all members holding a signed contract for the following academic year<br />
::a. Contract holders are responsible for paying their first rent installment after they have been charged and before the due date<br />
<br />
'''B. Spring Assignment Process:'''<br />
:1. Current members receive notice that they may cancel the Spring portion of their contract or request a transfer for the Spring term<br />
::a. They may cancel the Spring portion of their contract<br />
::b. They may request a transfer for the upcoming Spring term.<br />
:2. The Housing Department determines vacancies in the apartments and notifies eligible members if they have pull-in rights<br />
::a. The Housing Department manually assigns all valid pull-in requests submitted before the deadline<br />
:3. Apartment Bidding Process<br />
::a. The Housing Department determines which apartment spaces are open for bidding<br />
::b. Bidding takes place; refer to the Bidding policy, [https://policy.bsc.coop/index.php/XXII:_Apartment_Assignment_Procedure Section XXII] <br />
::c. The Housing Department manually assigns all bid-winners<br />
:4. The Housing Department opens up the selection and assignment process for all remaining vacancies<br />
::a. After remains, all current members requesting a transfer, old members returning to the BSC, new members, and all other eligible applicants for BSC housing for the academic year are ordered on the waitlist according to [https://policy.bsc.coop/index.php/V:_Assignment_of_Spaces Section V.A.].<br />
:5. Contracts are sent out with a deadline to sign and pay a security deposit and membership fee (if applicable)<br />
:6. The Accounting Department will fee assess all members holding a signed contract for the following spring term<br />
::a. Contract holders are responsible for paying their first rent installment after they have been charged and before the due date<br />
<br />
<br />
[[Category: Policy|Reservations by Existing Members]] [[Category: Section II - Administrative Code]]</div>Elliehttps://policy.bsc.coop/index.php?title=II:_Admission_of_New_Members&diff=3016II: Admission of New Members2021-12-03T19:31:25Z<p>Ellie: change sort order on policy category</p>
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<div>==II.A. Application==<br />
1. Each prospective member shall complete an online registration form and pay the required non-refundable $25.00 registration fee in order to complete the registration process.<br />
<br />
2. At the time of entrance into the organization, the applicant shall pay such charges as specified in their contract and [https://policy.bsc.coop/index.php/IX:_Semester_Rates Section IX] of this code.<br />
<br />
3. A new BSC member’s fee will be a one time, non-refundable $50.00, to be paid along with their deposit.<br />
<br />
4. A registration form may be submitted on behalf of an unnamed prospective member by a department head or faculty sponsor when such an applicant is to be a participant in a University authorized program to aid disadvantaged students or foster cultural exchange. Qualification under this provision is to be determined by the Operations Manager. Such applicants shall conform to all regular provisions of assignment and deposit forfeiture.<br />
<br />
5. Prospective members are wholly responsible for a timely receipt of registration form and fee, and new member fee<br />
<br />
==II.B. Registration and Membership Numbers==<br />
1. A registration number shall be assigned chronologically with each registration form accepted.<br />
<br />
2. A BSC member number shall be assigned chronologically with each membership fee <br />
paid.<br />
<br />
==II.C. Deposits:==<br />
1. A security deposit and membership fee shall be required for the acceptance of a contract as a resident or a boarder. EOP members shall be eligible for a reduced deposit. Deposit amounts shall be specified in the contract.<br />
<br />
2. Deposits are refundable to members upon written request when they leave the BSC according to the provisions of the contract if they have no reservation for the following semester. If a student satisfactorily fulfills the terms and conditions of their contract, the deposit will be refunded after the last semester of residence or board and after all outstanding bills are determined and paid.<br />
<br />
3. When a member leaves with an unsettled account, the amount owed shall be deducted from their deposit and the balance, if any, refunded.<br />
:a. If attempts to collect bills greater than the deposit amount are unsuccessful, outstanding bills at the central level will have the first claim on deposit money, followed by outstanding bills on the house level.<br />
<br />
4. AB540 Students: The BSC is a safe space for all students regardless of immigration status. It is the stance of the BSC that students including undocumented students have the right to affordable housing within the co-ops. If staff encounters AB540 UCB students who may qualify for, but have not applied to the EOP program, staff will refer such students to the EOP program.<br />
<br />
==II.D. Contracts:==<br />
1. All BSC Contracts and Leases are incorporated into this document as if fully set forth in their present form, as are all future revisions to be effective when published. When conflicts appear, the provisions of the Contracts and Leases will take precedence over those of the Administrative Code.<br />
<br />
<br />
[[Category: Policy|Admission of New Members]] [[Category: Section II - Administrative Code]]</div>Elliehttps://policy.bsc.coop/index.php?title=I:_BSC_Membership&diff=3015I: BSC Membership2021-12-03T19:30:48Z<p>Ellie: update category</p>
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<div>Section I: BSC Membership<br />
==I.A. Membership Eligibility Categories<sup>1</sup>==<br />
1. Student Status: The status of any registered, full time students working toward an academic degree or teaching certification at a post-secondary school. The academic degree program must be progressive<sup>2</sup> from any previous such programs the member has completed. The BSC recognizes four such subcategories:<br />
:a. University of California, Berkeley Students: Any registered student at UCB as of 5:00pm on the last day UCB normally allows a student to withdraw from the current semester without losing eligibility for re-admission for the following semester. This subcategory includes students in the UCB Freshmen Extension Program<sup>3</sup>.<br />
:b. Graduate students on filing fee status.<br />
:c. Other Students: Any full time registered student that meets the BSC student status requirement according to the definitions (such as “full time” or “degree program”) used by the specific school attended by the student. Because community colleges do not enforce student progress toward an academic degree, members are allowed a maximum of six semesters in the BSC as community college students. For students continuing to pursue a recognized academic goal, AdHoc may approve an additional semester(s).<br />
:d. Visiting Student Researchers (who are currently enrolled in a degree program and are working to obtain a degree) meet BSC student eligibility requirements. Postdocs and Visiting Research Scholars (who have already obtained a PhD), however, do not meet BSC student eligibility requirements. '' Updated by Board 5/07/20''<br />
<br />
2. Grace Status: The status of any person who does not meet the student status requirements of section I.A.1 but is deemed by the BSC to be part of the student community in accordance with the guidelines below. Members are allowed a maximum of three grace semesters. No person may live in the BSC in consecutive grace semesters, except for preparatory grace. No member shall be eligible for a grace semester their first academic semester in the BSC. The BSC recognizes five such subcategories:<br />
:a. Spring Grace: Any person who resided in the BSC during the preceding fall semester, under the provisions of IA1, Student Status or I.A.2.(e), Preparatory Grace Status may reside in the BSC in the Spring.<br />
:b. Fall Grace: Any person who both resided in the BSC during the preceding spring semester under the provisions of IA1, Student Status or I.A.2.(e), Preparatory Grace Status and will be eligible under the provisions of I.A.1, Student Status or I.A.2.(e), Preparatory Grace Status the following Spring semester. To receive a contract for the following Spring semester, the member must demonstrate to staff before the Friday following the Thanksgiving holiday that they will qualify for membership under the provisions of I.A.1, Student Status or I.A.2.(e), Preparatory Grace Status. Members who fail to do so shall lose their reservation rights and be terminated immediately.<br />
:c. Incomplete Units Grace: Any person working to complete at least six units of incomplete class work at a postsecondary school in that semester. This category includes non-registered students. (This particular status may only be granted once.) <br />
:d. Fall Degree Completion Grace: Any person graduating at the end of the fall semester who needs to take only the courses they are enrolled to complete a degree. This category includes non-registered students. (This particular status may only be granted once.)<br />
:e. Preparatory Grace: Any person who has graduated from a post-secondary school and is working in preparation to begin another degree program or is otherwise seeking academic preparation in accordance with the guidelines below. Such grace semesters count towards the maximum number of three grace semesters overall. No member shall be eligible for a preparatory grace semester their first academic semester in the BSC. Only members who would commence prep grace status in a consecutive academic term would be eligible for preparatory grace<sup>5</sup>. Studying for a qualifying exam and work that merely improves one’s chances of admittance shall not be considered required work. <br />
::i. Academic: The member must be enrolled as a full-time student or in an equivalent number of units to a fulltime student. (No more than 49% of one’s units may be through online/distance learning.)<br />
::ii. Non-academic: A member building a portfolio, doing research or other non-academic work qualifies for a preparatory grace semester if this work is unpaid, required for admission to the degree program, and involves a minimum of twenty-two (22) hours of work per week.<br />
::iii. Mixed:<sup>6</sup> A member enrolled in fewer than five semester units which are required coursework for the degree program, but is doing non-academic coursework required for the degree program which involves a minimum of two and a half (2.5) hours of unpaid work per week for each deficient unit of required coursework.<br />
<br />
==I.B. Unit Eligibility==<br />
Only UC students may live in units leased from the University. This includes the summer term for Cloyne. In the summer, non-UCB students may reside in Rochdale, Fenwick and Convent.<br />
<br />
==I.C. Summer Eligibility==<br />
Students meeting any of the following requirements may reside as a member in the summer: Any student enrolled for the summer; Any student who met the status requirements of IA1 Student Status or IA2 Grace in the prior Spring; Any student who can document that they will meet the status requirements of IA1 Student Status or IA2 Grace in the following Fall. To be eligible to live in Cloyne, residents must be enrolled in at least 5 units of UCB summer session or must be able to verify that they were UCB students the preceding Spring or will be UCB students the following Fall.<br />
<br />
==I.D. Rules and Obligations==<br />
1. Any member not a full time UC Berkeley Student shall be required to fill out, and turn in to the BSC office a form reporting student status for each semester of residency. Any member whose qualification is deemed debatable by Central Level staff, and members who fail to submit the student status form before the university withdrawal deadline for the semester in which such status is desired, must also obtain the approval of the Administrative Committee before or within the semester in question to continue residency in the BSC or be terminated in bad standing.<br />
<br />
2. Each member is obligated:<br />
:a. To pay all bills within the time specified by the proper authorities.<br />
:b. To perform faithfully and as efficiently as possible all work assumed under the workshift system.<br />
:c. To abide by the rules and regulations governing conduct in the house and to maintain and promote fairness and cooperation essential to congenial, comfortable and studious living conditions.<br />
:d. To respect all rights of neighbors and to protect the organization from public censure arising out of individual or group conduct which may be construed as representative of the organization.<br />
:e. To keep their room in a condition satisfactory to the house manager.<br />
3. Any applicant who does not meet or give evidence of intending to meet the above qualifications will have their membership terminated that same semester. Any complaints are to be handled by the Administrative Committee.<br />
<br />
4. The Operations Manager or their appointed agent shall be responsible for checking the registration status of all members and distributing proper forms to non-registered student members.<br />
<br />
==I.E. EAP Exception==<br />
EAP students who study abroad but are denied attendance at UCB for a whole year may live in the BSC during the semester<br />
that they are not abroad<br />
<br />
----<br />
''1. All requirements under I.A. are for regular academic terms (Fall & Spring); see I.D. for Summer requirements.''<br />
<br />
''2. For example, one who has a BA/BS must be enrolled full time in a graduate degree program. A student with an AA must be enrolled full time in a BA/BS degree program.'' <br />
<br />
''3. This does not include all UCB Extension students. They only meet requirements on a case-by-case basis.''<br />
<br />
''4. Those wanting a grace semester in a non-consecutive academic term must be approved by AdHoc.''<br />
<br />
''5. Fulfillment of the Non-Academic or Mixed Preparatory Grace requirements must be verified by literature from the degree program stating admission requirements and when possible, by an academic adviser, and a supervisor.''<br />
<br />
[[Category: Policy|BSC Membership]] [[Category: Section II - Administrative Code]]</div>Elliehttps://policy.bsc.coop/index.php?title=V.H._BSC_Injury_and_Illness_Prevention_Program&diff=3014V.H. BSC Injury and Illness Prevention Program2021-12-03T19:29:14Z<p>Ellie: add warning+link</p>
<hr />
<div>{{Infobox<br />
| type = warning<br />
| heading = This page is probably outdated<br />
| body = We don't actually have a dedicated Health and Safety Director, which makes me think [[V.I. BSC Injury and Illness Prevention Program-Workplace Security |the next section]] was supposed to supersede this one. However, they were both added on November 26, 2010, so if it is a copy-editing error, it is one that predates the wiki itself. A revision in one of the histories says a new IIPP was passed in spring 2012 but I'm not sure where that is. Please update this note with a link if you find it!<br />
}}<br />
<br />
==V.H.I. GOAL==<br />
<br />
The BSC’s goal in developing and implementing the program is to maintain a safe and healthy workplace, and to comply with applicable laws and regulations in this respect.<br />
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==V.H.II. DUTIES OF HEALTH & SAFETY DIRECTOR==<br />
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There shall be a Health & Safety Director with responsibility for the overall implementation of the program. His/her duties shall include:<br />
<br />
:1. Chairing the Health & Safety Committee.<br />
:2. Receiving and evaluating employee concerns regarding workplace safety.<br />
:3. Ensuring that inspections are conducted under the program.<br />
:4. Ensuring that safety training is conducted under the program.<br />
:5. Ensuring that employees are evaluated for compliance with safe work practice.<br />
:6. Ensuring the proper maintenance of the program’s records.<br />
:7. Maintaining a system for the communication of safety and health issues with employees.<br />
:8. Verifying abatement action taken by the BSC in response to recommendations or citations issued by Cal/OSHA.<br />
:9. Working with the Human Resources Committee and unit-level Workshift Managers to facilitate the execution of their duties under the program.<br />
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==V.H.III DUTIES OF THE HEALTH & SAFETY COMMITTEE (SafeCom)==<br />
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There shall be a Health & Safety Committee, chaired by the Health & Safety Director, comprised of the following post-holders:<br />
<br />
:• Executive Director<br />
:• Operations Manager<br />
:• Central Office Supervisor<br />
:• Central Warehouse (CK) Supervisor<br />
:• Central Maintenance Supervisor<br />
:• Member Resources Supervisor<br />
:• Vice President of Internal Affairs<br />
<br />
It shall provide oversight of the program by:<br />
:• Meeting twice during each of the Fall and Spring contract periods.<br />
:• Keeping written records of the safety and health issues discussed at committee meetings, which shall be available to all employees, and to Cal/OSHA on request.<br />
:• Reviewing the results of the periodic workplace inspections scheduled under the program.<br />
:• Reviewing investigations into occupational accidents, and the causes of incidents resulting in occupational injury, occupational illness or exposure to hazardous substances, in a workplace.<br />
:• Reviewing investigations into alleged hazardous conditions in a workplace.<br />
<br />
In addition, it shall be responsible for:<br />
:• Making recommendations to the Health & Safety Director for the prevention of future incidents, including the evaluation of employee safety suggestions.<br />
:• Developing strategies for abating any hazards.<br />
:• Providing assistance to the Health & Safety Director in implementing the program.<br />
:• Formally reviewing the program on an annual basis.<br />
:• Preparing a report twice during each of the Fall & Spring contract periods for the VPIA to present to the Human Resources Committee.<br />
<br />
<br />
==V.H.IV EMPLOYEE RESPONSIBILITIES==<br />
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All employees are responsible for following safe work practices, and such policies, procedures and directives as the BSC may from time to time issue. Employees who fail to do so shall be subject to disciplinary action.<br />
<br />
Additionally, all employees are responsible for reporting workplace hazards (including potential hazards) to the Health & Safety Director.<br />
<br />
<br />
==V.H.V TRAINING==<br />
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All employees shall receive the on-going training necessary to enable them to perform their duties safely. In addition, those whose duties include the supervision of other employees shall receive training in the hazards and risks faced by the employees under their direction.<br />
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<br />
==V.H.VI RECORD-KEEPING==<br />
<br />
Records shall be maintained for a minimum of three years in each of the following areas:<br />
<br />
:• Workplace inspections.<br />
:• Safety training received by each employee, and the evaluation of each employee’s compliance with safe work practice.<br />
:• All occupational accidents, or incidents resulting in occupational injury, occupational illness or exposure to hazardous substances in a workplace.<br />
<br />
<br />
''[Board Approved 11/17/11]''<br />
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[[Category:Policy|Injury and Illness Prevention]] [[Category:Section V - Physical Plant, Maintenance, & Safety]]</div>Ellie