Boardaa: /* Updated wordings under "Term of job" to make it consistent with all job descriptions /

2025-12-20T00:30:30Z

/* Updated wordings under "Term of job" to make it consistent with all job descriptions /

← Older revision		Revision as of 17:30, 19 December 2025
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	'''Expected Hours per Week:''' Full Time, Non-Exempt		'''Expected Hours per Week:''' Full Time, Non-Exempt

	'''Basic ~~Pay Rate~~:''' ~~Hourly,~~ Level 9 ~~through~~ 13		'''Basic Wage Range:''' Level 9 - 13

	'''Hired by:''' Staff Hiring Committee		'''Hired by:''' Staff Hiring Committee

	'''Immediate Supervisor:''' Finance & Accounting ~~Manager~~		'''Immediate Supervisor:''' Director of Finance & Accounting

	'''Contract:''' ~~BSC EA~~		'''Contract:''' BSCEA

	'''Revised:''' Spring 2022		'''Revised:''' Spring 2022

Boardaa: /* Added Acct Receivable Clerk job description */

2025-04-22T01:56:33Z

Added Acct Receivable Clerk job description

New page

'''General Job Description:'''
The Accounts Receivable Specialist oversees the maintenance of all BSC member
accounts and the posting of charges, invoicing, and processing of payments for all BSC
student account charges. They develop and maintain payment arrangements, deposit
refunds, credit balance request processes, and ensure that requests are processed in a
timely fashion. They reconcile all student-account A/R records on a daily basis and
prepare bank deposits and adjusting journal entries, as needed. They assist the A/R
Specialist with daily functions and provide coverage when needed. They assist with
monthly closings, the annual audit process, provide reports to senior management, and
perform other tasks and projects assigned by the Finance & Accounting Manager.

'''Job Maintenance Tasks:'''

1. Process all student account charges and credits including room/board/rent,
check-in/check-out slips, late fines, media/social fees, parking charges, house
bills, and compensation.

2. Collect on accounts by sending regular invoice reminders, following up with
individual members, and communicating with members regarding charges/credits
and the status of their account.

3. Ensure member accounts are updated daily to reflect all current account charges
and credits.

4. Process and reconcile all receivables on a daily basis and prepare bank
deposits.

5. Maintain detailed operations manuals for all A/R business processes and
functions to facilitate training and the regular monitoring of weekly, monthly,
quarterly, and annual tasks.

6. Process any receivables not related to student accounts, including, but not
limited to alumni donations and fundraising revenue, lease revenue, payments
and reimbursements from outside entities, and other miscellaneous receipts.

7. Prepare daily and monthly reconciliations for all receivables not related to student
accounts and ensure consistently between the development, A/R, and
accounting databases.

8. Answer A/R-related duties, questions, and customer service requests.

9. Assist with the training and supervision of the Bookkeeping/Collections Assistant
and central level workshifters assigned to the Accounting Department.

10. Regularly monitoring bad debt accounts, communicating with members, and
processing bad debts through the various levels of collections.

11. Establishing relationships with and effectively working with outside collections
agencies to facilitate the collection of bad debts.

12. Calculate allowance for doubtful accounts and report as needed.

13. Preparing potential and actual bad debt write off reports and processing write
offs.

14. Under the direction of the Finance & Accounting Manager, prepare and provide
analysis for PBC audit schedules related to revenue, accounts receivable,
deferred revenue, and other reports, as needed, as part of the annual audit
process.

15. Prepare adjusting journal entries related to Accounts Receivable for review and
posting by the Finance & Accounting Manager.

16. Other duties as assigned by the Finance & Accounting Manager.

'''Relationship with Board/Membership:'''

1. Respond to inquiries from members via email, phone, and in person regarding all
member account-related issues.

2. Provide education and/or detailed member account explanations, as needed.

3. Provide training to and respond to questions from unit-level managers regarding
compensation and their responsibility to report member account charges to A/R.

4. Keep relevant statistics and provide reports to the Board and/or senior
management as necessary.

'''Skills/Knowledge Required for Job Performance:'''

1. Thorough knowledge of applicable Accounts Receivable and general ledger
systems, chart of accounts, and generally accepted accounting procedures.

2. Familiarity with and ability to quickly learn and utilize accounting software
programs.

3. Intermediate skill using Microsoft Office suite and advanced skill using Excel.

4. Intermediate skill with Google Educational Suite applications (i.e. email, calendar,
drive, etc.)

5. Must possess strong organizational, record-keeping, and time management
skills.

6. Attention to fine detail and the ability to closely follow established policies and
procedures.

7. Ability to prioritize projects and adhere to deadlines.

8. Effective analytical and problem-solving skills.

9. Ability to demonstrate initiative, analyze workflow, and develop recommendations
for improvement.

10. Discretion, sound decision-making skills, and the ability to maintain
confidentiality.

11. Effective verbal, listening, and written communication skills and the ability to
interact with members and co-workers in a professional manner.

12. Fast and accurate use of 10-key calculator.

13. Ability to type at least 60 wpm.

14. Ability to work both independently and as part of a team in a fast-paced and high
volume environment with an emphasis on accuracy and timeliness.

15. The ability to effective teach, train, and supervise student workers.

16. Desire and ability to work in a student-run, democratic, cooperative organization.

17. Ability to work in a diverse and inclusive work environment.

'''Experience/Education Required:'''

1. Four years college.

2. Two years of Accounts Receivables experience.

3. Previous training or supervisory experience preferred.

'''Additional Requirements:''' Work is performed in a normal office environment and
requires the ability to operate a computer keyboard, 10-key calculator, and engage in
repetitive motions.

'''Term of Job:''' Indefinite

'''Expected Hours per Week:''' Full Time, Non-Exempt

'''Basic Pay Rate:''' Hourly, Level 9 through 13

'''Hired by:''' Staff Hiring Committee

'''Immediate Supervisor:''' Finance & Accounting Manager

'''Contract:''' BSC EA

'''Revised:''' Spring 2022

Accounts Receivable Clerk - Revision history

Boardaa: /* Updated wordings under "Term of job" to make it consistent with all job descriptions /

Boardaa: /* Added Acct Receivable Clerk job description */