I.C. Board of Directors Procedures - Revision history

Boardaa: /* I.C.2.03 (update title from Board AA to BEA) and corrected numbering */

2026-03-12T17:01:01Z

I.C.2.03 (update title from Board AA to BEA) and corrected numbering

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	:2.01 The term of office of the Alumni Association member shall be at the pleasure of the President of the BSC Alumni Association.		:2.01 The term of office of the Alumni Association member shall be at the pleasure of the President of the BSC Alumni Association.
	:2.02 Board Directors shall not be bound by unit instructions to vote in a certain manner on any point.		:2.02 Board Directors shall not be bound by unit instructions to vote in a certain manner on any point.
	:2.02 Record of Director votes will be kept for every vote in the minutes of that meeting. The way in which the records of each Director’s vote shall be decided by the BSC President and the Board AA.		:2.03 Record of Director votes will be kept for every vote in the minutes of that meeting. The way in which the records of each Director’s vote shall be decided by the BSC President and the Board and Executive Assistant.
	:2.03 No record of the individual votes need be taken for procedural votes.		:2.04 No record of the individual votes need be taken for procedural votes.

	==I.C.3. ATTENDANCE==		==I.C.3. ATTENDANCE==

Boardaa: /* Updated I.C.10 Taking up issues... per Board #6 approval (04.10.2025) */

2025-04-14T23:27:03Z

Updated I.C.10 Taking up issues... per Board #6 approval (04.10.2025)

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	:9.05 All items removed from the consent agenda will be placed at the beginning or end of the Board agenda.		:9.05 All items removed from the consent agenda will be placed at the beginning or end of the Board agenda.

			==I.C.10. TAKING UP ISSUES RELATED TO CONDUCT OR ADMINISTRATIVE APPEALS==
			:10.1 The Experience and Training Committee may agree by a 2/3rds majority to direct conduct appeals to be heard by the board under unusual and extenuating circumstances.
			:10.2 The Internal Affairs Committee may agree by a 2/3rds majority to direct administrative appeals to be heard by the board under unusual and extenuating circumstances.
			:10.3 The board must vote by a 2/3rds majority to hear any appeal directed to it.
			:10.4 Appeals heard under this policy must have already passed through the normal appeals process and must conform to the standard criteria described in XVIII.D to be heard.
			:10.5 This policy does not exist to add another step to the appeals process, but to clarify thresholds for the board to take up an appeals-related issue should it become necessary as a part of its duty of care. Members, staff, and board directors should assume, for the vast majority of cases, that the appeals committee has made a final and unappealable decision, and should not seek out a board vote as the conclusion to any case filed.
			:10.6 Decisions made in this manner are final and may not be appealed further.

	~~==I.C.10. BY-LAWS CHANGES==~~
	~~:10.01 Any proposed By-laws change included in the minutes shall be considered to have been given the required twenty-five days notice.~~
	~~:10.02 A corporation fee shall be interpreted as an increase in fee that affects the workshift rate.~~
	~~:10.03 A membership assessment shall be interpreted as a fee that is assessed across the board and has no effect upon the workshift rate.~~

	==I.C.11. EXECUTIVE PERFORMANCE EVALUATIONS==		[''Updated per Board #6 (04.10.2025)'']
	:11.01 The Presidential Review Committee (PRC)
			==I.C.11. BY-LAWS CHANGES==
			:11.01 Any proposed By-laws change included in the minutes shall be considered to have been given the required twenty-five days notice.
			:11.02 A corporation fee shall be interpreted as an increase in fee that affects the workshift rate.
			:11.03 A membership assessment shall be interpreted as a fee that is assessed across the board and has no effect upon the workshift rate.

			==I.C.12. EXECUTIVE PERFORMANCE EVALUATIONS==
			:12.01 The Presidential Review Committee (PRC)
	::a. The PRC shall consist of the Vice President of Internal Affairs, who will serve as chair, and at least two directors elected by the Board by the second Board meeting. The President may not serve on the PRC and will not be involved in selecting its members.		::a. The PRC shall consist of the Vice President of Internal Affairs, who will serve as chair, and at least two directors elected by the Board by the second Board meeting. The President may not serve on the PRC and will not be involved in selecting its members.

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	::d. The PRC shall compile a report from the interviews and surveys to be presented to the Board of Directors at the final Board meeting of the semester.		::d. The PRC shall compile a report from the interviews and surveys to be presented to the Board of Directors at the final Board meeting of the semester.

	:11.02 In the beginning of Fall and Spring, the President and a relevant Senior Manager(s) shall sit with each Vice President to come up with a list of objectives and expectations for the semester. Each Vice President’s performance shall be evaluated on the basis of their semester objectives and expectations. The President and relevant Senior Manager(s) shall meet twice in the semester; once in the first half of the semester and before Executive Bonus Elections to determine the performance of each Vice President. They shall write a report that includes the list of the objectives and expectations of the semester with a summary of the findings.		:12.02 In the beginning of Fall and Spring, the President and a relevant Senior Manager(s) shall sit with each Vice President to come up with a list of objectives and expectations for the semester. Each Vice President’s performance shall be evaluated on the basis of their semester objectives and expectations. The President and relevant Senior Manager(s) shall meet twice in the semester; once in the first half of the semester and before Executive Bonus Elections to determine the performance of each Vice President. They shall write a report that includes the list of the objectives and expectations of the semester with a summary of the findings.

	:11.03 During the Fall and Spring, the President shall gather feedback on the Vice Presidents from their respective committees and the Cabinet. The President must gather feedback this way sometime in the first half of the semester and again before Executive Bonus Elections. Information gathered from committees and other members of the Cabinet will be included on the report written by the President and the relevant Senior Manager(s).		:12.03 During the Fall and Spring, the President shall gather feedback on the Vice Presidents from their respective committees and the Cabinet. The President must gather feedback this way sometime in the first half of the semester and again before Executive Bonus Elections. Information gathered from committees and other members of the Cabinet will be included on the report written by the President and the relevant Senior Manager(s).

	:11.04 For the first evaluation, the President and relevant Senior Manager(s) shall sit with the VP to share the mid-semester report, and come up with solutions to address any performance issues (if necessary). In addition, they may review and revise the previous list of objectives and expectations.		:12.04 For the first evaluation, the President and relevant Senior Manager(s) shall sit with the VP to share the mid-semester report, and come up with solutions to address any performance issues (if necessary). In addition, they may review and revise the previous list of objectives and expectations.

	:11.05 For the second evaluation, the President shall report a summarized end-of-the-semester report to the Board. Before presenting to the Board, the President and relevant Senior Manager(s) must meet with the Vice President to discuss the findings of the report.		:12.05 For the second evaluation, the President shall report a summarized end-of-the-semester report to the Board. Before presenting to the Board, the President and relevant Senior Manager(s) must meet with the Vice President to discuss the findings of the report.

	==1.C.12. EXECUTIVE BONUS ELECTIONS==		==1.C.13. EXECUTIVE BONUS ELECTIONS==
	:12.01 Bonus elections for BSC executives shall be held at the last Board meeting.		:13.01 Bonus elections for BSC executives shall be held at the last Board meeting.

	:12.02 The compensation election shall cover the period from day one of the contract period until the last day of the semester.		:13.02 The compensation election shall cover the period from day one of the contract period until the last day of the semester.

	:12.03 Each Director shall have one vote in bonus elections, and compensation shall be decided by majority vote. After the summary of the second evaluation is presented, then every Director will vote on a bonus from a range between 0% to 5%. The bonus that will be awarded to the executive will be an average of all of the votes cast.		:13.03 Each Director shall have one vote in bonus elections, and compensation shall be decided by majority vote. After the summary of the second evaluation is presented, then every Director will vote on a bonus from a range between 0% to 5%. The bonus that will be awarded to the executive will be an average of all of the votes cast.

	==1.C.13. EXECUTIVE DIRECTOR REVIEW COMMITTEE (EDRC)==		==1.C.14. EXECUTIVE DIRECTOR REVIEW COMMITTEE (EDRC)==

	'''Executive Director Review:'''		'''Executive Director Review:'''
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	:'''5. Board Presentation.''' By the penultimate regular meeting of the Board of Directors, the President shall present the report of the EDRC .The Board shall discuss the report and recommendations and vote to approve both, one, or neither. Anything that is not approved will be sent back to the EDRC with specific directives.		:'''5. Board Presentation.''' By the penultimate regular meeting of the Board of Directors, the President shall present the report of the EDRC .The Board shall discuss the report and recommendations and vote to approve both, one, or neither. Anything that is not approved will be sent back to the EDRC with specific directives.

	==I.C.14. MINUTES AND RECORDS==		==I.C.15. MINUTES AND RECORDS==
	:14.01 That Committee and Board minutes follow the format specified by the Chair.		:15.01 That Committee and Board minutes follow the format specified by the Chair.
	:14.02 All motions passed on the Consent Calendar shall be explicitly listed in the minutes of the meeting of the Board.		:15.02 All motions passed on the Consent Calendar shall be explicitly listed in the minutes of the meeting of the Board.
	:14.03 Cabinet actions that pass, fail, or refer motions must be published before the next board meeting so the Board may be aware of all decisions and have the opportunity to discuss them, if it so desires.		:15.03 Cabinet actions that pass, fail, or refer motions must be published before the next board meeting so the Board may be aware of all decisions and have the opportunity to discuss them, if it so desires.

	==I.C.15. DIRECTOR RECALL==		==I.C.16. DIRECTOR RECALL==
	:15.01 In the case that a unit may be unsatisfied with the actions of their Director, they may initiate a recall vote by collecting 25% of their unit’s member’s signatures.		:16.01 In the case that a unit may be unsatisfied with the actions of their Director, they may initiate a recall vote by collecting 25% of their unit’s member’s signatures.
	:15.02 Upon meeting the threshold of 25%, this petition may be presented to either the unit level president or the BSC president, who shall initiate a recall vote either electronically, or physically.		:16.02 Upon meeting the threshold of 25%, this petition may be presented to either the unit level president or the BSC president, who shall initiate a recall vote either electronically, or physically.
	:15.03 A Director will be recalled and a new Director election will be held if 60% of a unit’s members vote affirmatively to recall their Director.		:16.03 A Director will be recalled and a new Director election will be held if 60% of a unit’s members vote affirmatively to recall their Director.

	==I.C.16. PARLIAMENTARY PROCEDURE==		==I.C.17. PARLIAMENTARY PROCEDURE==
	{{:Parliamentary Procedure}}		{{:Parliamentary Procedure}}

	[[Category:Policy\|Board of Directors Procedures]] [[Category:Board Policy\|Procedures]] [[Category: Section I - Governing Structures]]		[[Category:Policy\|Board of Directors Procedures]] [[Category:Board Policy\|Procedures]] [[Category: Section I - Governing Structures]]

Boardaa: /* Added footnote */

2025-04-14T05:12:49Z

Added footnote

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	*Accountability Mechanisms and Feedback Structures		*Accountability Mechanisms and Feedback Structures
	*Conflict Mediation and Resolution Systems, including Consent and Confidentiality Protocols		*Conflict Mediation and Resolution Systems, including Consent and Confidentiality Protocols


			[''Updated per Board #6 (04.10.2025)'']

	==I.C.8. EXECUTIVE SESSION==		==I.C.8. EXECUTIVE SESSION==

Boardaa: /* Fixed margin */

2025-04-14T04:47:47Z

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	==I.C.7. BOARD DIRECTOR TRAINING==		==I.C.7. BOARD DIRECTOR TRAINING==
	It is recommended that board training include the following:		It is recommended that board training include the following:

	Foundational Knowledge:		Foundational Knowledge:
	*Rochdale Principles		*Rochdale Principles

Boardaa: /* Added I.C.7. Board Director Training per board #6 approval (04.10.2025) */

2025-04-14T04:46:49Z

Added I.C.7. Board Director Training per board #6 approval (04.10.2025)

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Boardaa: /* Updated as per approval at board #3 (11-12-2020) */

2022-06-22T17:43:46Z

Updated as per approval at board #3 (11-12-2020)

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	:7. Written statements and a list of nominees shall be published and copies shall be distributed via e-mail at least four days before the elections.		:7. Written statements and a list of nominees shall be published and copies shall be distributed via e-mail at least four days before the elections.
	:8. There will be one-on-one trainings by old executives (or a suitable substitute) with new executives. The outgoing executives are responsible for setting up the meeting.		:8. There will be one-on-one trainings by old executives (or a suitable substitute) with new executives. The outgoing executives are responsible for setting up the meeting.
			:9. In the event of a vacancy in Cabinet occurring in the middle of a term, a permanent replacement shall be elected by the Board of Directors as soon as possible, after a minimum period of seven days in which the election shall be advertised. Cabinet may vote to authorize an electronic vote over a minimum period of seven days instead of convening a board meeting.

	==I.C.5. ELECTIONS PROCESS==		==I.C.5. ELECTIONS PROCESS==

Ellie: /* I.C.15. PARLIAMENTARY PROCEDURE */ transclude

2021-09-28T11:45:24Z

I.C.15. PARLIAMENTARY PROCEDURE: transclude

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Ellie: /* I.C.15. PARLIAMENTARY PROCEDURE */ remove the part of the Infobox I'd added that was already in the rationale section

2021-09-28T11:19:36Z

I.C.15. PARLIAMENTARY PROCEDURE: remove the part of the Infobox I'd added that was already in the rationale section

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	==I.C.15. PARLIAMENTARY PROCEDURE==		==I.C.15. PARLIAMENTARY PROCEDURE==
	{{Ombox		{{Ombox
	\|text=Parliamentary Procedure is a set of rules that governs the conduct of a meeting and the life-cycle of motions. Common procedures come from Robert’s Rules of Order. In 1990, Board began to use the “Pool Rules” of order – a simpler version of Robert’s Rules – in the manner described below. The intention behind using a simple parliamentary procedure is that anyone can understand our process by looking at a few pages (compare this to the full Robert’s Rules: 700 pages; and the Robert’s Rules in Brief: 176 pages). Complicated procedures have the capability to disenfranchise those unfamiliar with the process (which the board especially needs to be aware of given our vast membership and democratic values) and give undue power to those who are familiar with process.		\|text=Parliamentary Procedure is a set of rules that governs the conduct of a meeting and the life-cycle of motions.

	The basic process for most agenda items is as follows:		The basic process for most agenda items is as follows:

Ellie: add summary text from converted information page

2021-09-10T17:43:50Z

add summary text from converted information page

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	==I.C.15. PARLIAMENTARY PROCEDURE==		==I.C.15. PARLIAMENTARY PROCEDURE==
			{{Ombox
			\|text=Parliamentary Procedure is a set of rules that governs the conduct of a meeting and the life-cycle of motions. Common procedures come from Robert’s Rules of Order. In 1990, Board began to use the “Pool Rules” of order – a simpler version of Robert’s Rules – in the manner described below. The intention behind using a simple parliamentary procedure is that anyone can understand our process by looking at a few pages (compare this to the full Robert’s Rules: 700 pages; and the Robert’s Rules in Brief: 176 pages). Complicated procedures have the capability to disenfranchise those unfamiliar with the process (which the board especially needs to be aware of given our vast membership and democratic values) and give undue power to those who are familiar with process.

			The basic process for most agenda items is as follows:
			motion => discussion => amendments => discussion => a final vote signaling acceptance or defeat of the motion.
			}}

	~~'''~~THE CHAIR/FACILITATOR~~'''~~		===THE CHAIR/FACILITATOR===

	The facilitator has the right to determine process on a case-by-case basis if matters arise which are not covered in our bylaws or this document.		The facilitator has the right to determine process on a case-by-case basis if matters arise which are not covered in our bylaws or this document.

			===QUORUM===
	~~'''~~QUORUM~~'''~~

	Two-thirds of the total number of Directors and at least half of the units represented. If quorum is lost during the meeting, the meeting may continue as long as one half of Directors are present. However, passing any motion requires a vote of more than one third of the total number of directors.		Two-thirds of the total number of Directors and at least half of the units represented. If quorum is lost during the meeting, the meeting may continue as long as one half of Directors are present. However, passing any motion requires a vote of more than one third of the total number of directors.

			===MOTIONS===
	~~'''~~MOTIONS~~'''~~

	A motion is a statement symbolizing collective action. Board "does" things by passing motions.		A motion is a statement symbolizing collective action. Board "does" things by passing motions.
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	\|}		\|}

			===SPEAKERS’ LIST===
	~~'''~~SPEAKERS’ LIST~~'''~~

	The speaker’s list is a tool for the Chair to organize the discussion efficiently, effectively and inclusively. The Chair should periodically collect names of those who wish to speak, indicated by making one of the gestures below:		The speaker’s list is a tool for the Chair to organize the discussion efficiently, effectively and inclusively. The Chair should periodically collect names of those who wish to speak, indicated by making one of the gestures below:
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	''note: Direct Responses and Points (of personal privilege, order) are not used at Board, as they are frequently abused.''		''note: Direct Responses and Points (of personal privilege, order) are not used at Board, as they are frequently abused.''

			===KEEPING TIME===
	~~'''~~KEEPING TIME~~'''~~

	All agenda items are allocated a set amount of time. Typically the Chair or a Vice President will keep time for each item, and they will be responsible for announcing when time is up. When time runs out, the Board will immediately vote on extending time by either 5 or 10 minutes, at the discretion of the Chair. If the vote fails any live motions will immediately be voted on.		All agenda items are allocated a set amount of time. Typically the Chair or a Vice President will keep time for each item, and they will be responsible for announcing when time is up. When time runs out, the Board will immediately vote on extending time by either 5 or 10 minutes, at the discretion of the Chair. If the vote fails any live motions will immediately be voted on.

			===ENDING DISCUSSION===
	~~'''~~ENDING DISCUSSION~~'''~~

	There are two ways to end discussion and call a vote with time remaining:		There are two ways to end discussion and call a vote with time remaining:
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	:▪ '''Move the Question:''' One must be on the comments list to move the question, and may not make any other comment. This cuts off debate and causes an immediate vote on whether or not to end discussion and vote on the motions as they stand (a “vote to vote”). Ending discussion requires a simple super majority. This is the “Tortoise” way of moving to a vote: slower but more stable.		:▪ '''Move the Question:''' One must be on the comments list to move the question, and may not make any other comment. This cuts off debate and causes an immediate vote on whether or not to end discussion and vote on the motions as they stand (a “vote to vote”). Ending discussion requires a simple super majority. This is the “Tortoise” way of moving to a vote: slower but more stable.

			===VOTING===
	~~'''~~VOTING~~'''~~

	Either a voice vote or a hand vote may be used.		Either a voice vote or a hand vote may be used.
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	~~'''~~VOTING REQUIREMENTS~~'''~~		===VOTING REQUIREMENTS===

	:▪ '''Simple Majority:''' More than 50% of the votes cast; does not include abstentions in the count. A '''simple super majority''' requires more than 2/3 of the votes cast. Almost all votes Board takes are “simple” unless said otherwise.		:▪ '''Simple Majority:''' More than 50% of the votes cast; does not include abstentions in the count. A '''simple super majority''' requires more than 2/3 of the votes cast. Almost all votes Board takes are “simple” unless said otherwise.
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	~~'''~~MINUTES~~'''~~		===MINUTES===

	The Board Administrative Assistant is responsible for taking and summarizing minutes. They are reviewed by the BSC President and then approved at Board, where final edits to the minutes can be made.		The Board Administrative Assistant is responsible for taking and summarizing minutes. They are reviewed by the BSC President and then approved at Board, where final edits to the minutes can be made.

			===RATIONALE===
	~~'''~~RATIONALE~~'''~~

	Common procedures come from Robert’s Rules of Order. In 1990, Board began to use these “Pool Rules” of order, a simpler version of Robert’s Rules. The intention behind this simple parliamentary procedure is that anyone can understand our process by looking at a few pages, compared to Robert’s Rules: 700 pages; and Robert’s Rules in Brief: 176 pages. Complicated procedures have the capability to disenfranchise those unfamiliar with the process and to give undue power to those who are familiar with the process, which the board needs to be aware of given our vast membership and democratic values.		Common procedures come from Robert’s Rules of Order. In 1990, Board began to use these “Pool Rules” of order, a simpler version of Robert’s Rules. The intention behind this simple parliamentary procedure is that anyone can understand our process by looking at a few pages, compared to Robert’s Rules: 700 pages; and Robert’s Rules in Brief: 176 pages. Complicated procedures have the capability to disenfranchise those unfamiliar with the process and to give undue power to those who are familiar with the process, which the board needs to be aware of given our vast membership and democratic values.

	[[Category:Policy\|Board of Directors Procedures]] [[Category:Board Policy\|Procedures]] [[Category: Section I - Governing Structures]]		[[Category:Policy\|Board of Directors Procedures]] [[Category:Board Policy\|Procedures]] [[Category: Section I - Governing Structures]]

Ellie at 07:43, 28 July 2021

2021-07-28T07:43:48Z

← Older revision		Revision as of 00:43, 28 July 2021
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	Common procedures come from Robert’s Rules of Order. In 1990, Board began to use these “Pool Rules” of order, a simpler version of Robert’s Rules. The intention behind this simple parliamentary procedure is that anyone can understand our process by looking at a few pages, compared to Robert’s Rules: 700 pages; and Robert’s Rules in Brief: 176 pages. Complicated procedures have the capability to disenfranchise those unfamiliar with the process and to give undue power to those who are familiar with the process, which the board needs to be aware of given our vast membership and democratic values.		Common procedures come from Robert’s Rules of Order. In 1990, Board began to use these “Pool Rules” of order, a simpler version of Robert’s Rules. The intention behind this simple parliamentary procedure is that anyone can understand our process by looking at a few pages, compared to Robert’s Rules: 700 pages; and Robert’s Rules in Brief: 176 pages. Complicated procedures have the capability to disenfranchise those unfamiliar with the process and to give undue power to those who are familiar with the process, which the board needs to be aware of given our vast membership and democratic values.

	[[Category:Policy\|Board of Directors Procedures]] [[Category:Board Policy\|Procedures]] [[Category: Section I - Governing Structures~~\|Procedres~~]]		[[Category:Policy\|Board of Directors Procedures]] [[Category:Board Policy\|Procedures]] [[Category: Section I - Governing Structures]]