IV.I. Construction Approval Process - Revision history

Boardaa: /* 3. Change Orders */

2024-05-31T22:18:22Z

3. Change Orders

← Older revision		Revision as of 15:18, 31 May 2024
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	:c. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.		:c. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.

	~~[''Revised 5/5/2016'']~~ [''Amended as per Board #2 (11.02.23)'']
			[''Amended as per Board #2 (11.02.23)'']

			[''Revised 5/5/2016'']
	[[Category:Section IV - Finances]] [[Category:Policy]]		[[Category:Section IV - Finances]] [[Category:Policy]]

Boardaa: /* Updated #3 as per approval at Board #2 (11.02.23) */

2024-05-31T17:56:14Z

Updated #3 as per approval at Board #2 (11.02.23)

← Older revision		Revision as of 10:56, 31 May 2024
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	===3. Change Orders===		===3. Change Orders===
	:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.		:a. Changes, cancellations, and reallocation of funding from Board Approved Projects during the fiscal year must be approved by CFCOM.
	:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.		:b. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.
			::1. In the event that a change order exceeds 5% of the operating cost in an EBAPS or BAPS project, the Operations Manager or Executive Director must inform the VPCF, CFCom, the Finance and Accounting Manager, and President of the finances and rationale of the change.
			:c. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.

	[''Revised 5/5/2016'']		[''Revised 5/5/2016''] [''Amended as per Board #2 (11.02.23)'']
	[[Category:Section IV - Finances]] [[Category:Policy]]		[[Category:Section IV - Finances]] [[Category:Policy]]

Boardaa: /* replaced he/him/his/she/her with they/them/their */

2022-08-04T18:05:47Z

replaced he/him/his/she/her with they/them/their

← Older revision		Revision as of 11:05, 4 August 2022
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	===2. Competitive Bid Requirement===		===2. Competitive Bid Requirement===
	All construction contracts require at least three competitive bids, except that the Central Maintenance Supervisor may, in the reasonable exercise of ~~his or her~~ discretion, waive this requirement for contracts that do not exceed $50,000, taking into account, for example, the following factors:		All construction contracts require at least three competitive bids, except that the Central Maintenance Supervisor may, in the reasonable exercise of their discretion, waive this requirement for contracts that do not exceed $50,000, taking into account, for example, the following factors:
	:a. A similar project was competitively bid in the past three years.		:a. A similar project was competitively bid in the past three years.
	:b. The price of the project is not more than ten percent of a similar project from the prior year.		:b. The price of the project is not more than ten percent of a similar project from the prior year.

Ellie: Demote headings for legible transclusion

2021-09-15T02:43:34Z

Demote headings for legible transclusion

← Older revision		Revision as of 19:43, 14 September 2021
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	==1. Authority to approve a construction contract==		===1. Authority to approve a construction contract===

	Authority to approve and execute a construction contract is delegated to specific persons depending on the projected amount of the construction contract, as follows:		Authority to approve and execute a construction contract is delegated to specific persons depending on the projected amount of the construction contract, as follows:
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	:d. Construction contracts greater than $1,000,000: The contract requires the approval of the Central Maintenance Supervisor, the Executive Director, the Capital Affairs Committee, and the Board of Directors.		:d. Construction contracts greater than $1,000,000: The contract requires the approval of the Central Maintenance Supervisor, the Executive Director, the Capital Affairs Committee, and the Board of Directors.

	==2. Competitive Bid Requirement==		===2. Competitive Bid Requirement===
	All construction contracts require at least three competitive bids, except that the Central Maintenance Supervisor may, in the reasonable exercise of his or her discretion, waive this requirement for contracts that do not exceed $50,000, taking into account, for example, the following factors:		All construction contracts require at least three competitive bids, except that the Central Maintenance Supervisor may, in the reasonable exercise of his or her discretion, waive this requirement for contracts that do not exceed $50,000, taking into account, for example, the following factors:
	:a. A similar project was competitively bid in the past three years.		:a. A similar project was competitively bid in the past three years.
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	:c. The market for that type of project has not changed significantly since the last time it was competitively bid.		:c. The market for that type of project has not changed significantly since the last time it was competitively bid.

	==3. Change Orders==		===3. Change Orders===
	:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.		:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.
	:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.		:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.

Ellie at 02:21, 15 September 2021

2021-09-15T02:21:37Z

← Older revision		Revision as of 19:21, 14 September 2021
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	:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.		:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.

	[~~Last edited~~ 5/5/2016]		[''Revised 5/5/2016'']
	[[Category:Section IV - Finances]] [[Category:Policy]]		[[Category:Section IV - Finances]] [[Category:Policy]]

Ellie: add policy and finances categories

2021-09-15T02:17:47Z

add policy and finances categories

← Older revision		Revision as of 19:17, 14 September 2021
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	:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.		:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.
	:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.		:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.

			[Last edited 5/5/2016]
			[[Category:Section IV - Finances]] [[Category:Policy]]

WikiSysop: Board approved 5/5/16.

2016-05-28T21:29:21Z

Board approved 5/5/16.

← Older revision		Revision as of 14:29, 28 May 2016
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	:a. Construction contracts up to $100,000: The contract requires the approval of the Central Maintenance Supervisor.:		:a. Construction contracts up to $100,000: The contract requires the approval of the Central Maintenance Supervisor.:
	:b. Construction contracts between $100,001 and $250,000: The contract requires the approval of both the Central Maintenance Supervisor and the Executive Director.		:b. Construction contracts between $100,001 and $250,000: The contract requires the approval of both the Central Maintenance Supervisor and the Executive Director.
	:c. Construction contracts between $250,001 and $~~500~~,000: The contract requires the approval of the Central Maintenance Supervisor, the Executive Director, and the Capital Affairs Committee.		:c. Construction contracts between $250,001 and $1,000,000: The contract requires the approval of the Central Maintenance Supervisor, the Executive Director, and the Capital Affairs Committee.
	:d. Construction contracts greater than $~~500~~,000: The contract requires the approval of the Central Maintenance Supervisor, the Executive Director, the Capital Affairs Committee, and the Board of Directors.		:d. Construction contracts greater than $1,000,000: The contract requires the approval of the Central Maintenance Supervisor, the Executive Director, the Capital Affairs Committee, and the Board of Directors.

	==2. Competitive Bid Requirement==		==2. Competitive Bid Requirement==
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	:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.		:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.
	:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.		:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.

	~~==4. Review==~~
	~~Figures in this policy shall be reviewed by CapCom in 2015.~~


	~~''[Created 11/04/10]''~~

WikiSysop: moved IV.J. Construction Approval Process to IV.I. Construction Approval Process over redirect

2014-08-12T04:29:42Z

moved IV.J. Construction Approval Process to IV.I. Construction Approval Process over redirect

← Older revision	Revision as of 21:29, 11 August 2014
(No difference)

xx>Boardaa at 04:04, 1 June 2012

2012-06-01T04:04:28Z

← Older revision		Revision as of 21:04, 31 May 2012
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	==IV.~~I.1~~ Authority to approve a construction contract==		==1. Authority to approve a construction contract==

	Authority to approve and execute a construction contract is delegated to specific persons depending on the projected amount of the construction contract, as follows:		Authority to approve and execute a construction contract is delegated to specific persons depending on the projected amount of the construction contract, as follows:
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	:d. Construction contracts greater than $500,000: The contract requires the approval of the Central Maintenance Supervisor, the Executive Director, the Capital Affairs Committee, and the Board of Directors.		:d. Construction contracts greater than $500,000: The contract requires the approval of the Central Maintenance Supervisor, the Executive Director, the Capital Affairs Committee, and the Board of Directors.

	==IV.~~I.2~~ Competitive Bid Requirement==		==2. Competitive Bid Requirement==
	All construction contracts require at least three competitive bids, except that the Central Maintenance Supervisor may, in the reasonable exercise of his or her discretion, waive this requirement for contracts that do not exceed $50,000, taking into account, for example, the following factors:		All construction contracts require at least three competitive bids, except that the Central Maintenance Supervisor may, in the reasonable exercise of his or her discretion, waive this requirement for contracts that do not exceed $50,000, taking into account, for example, the following factors:
	:a. A similar project was competitively bid in the past three years.		:a. A similar project was competitively bid in the past three years.
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	:c. The market for that type of project has not changed significantly since the last time it was competitively bid.		:c. The market for that type of project has not changed significantly since the last time it was competitively bid.

	==IV.~~I.3~~ Change Orders==		==3. Change Orders==
	:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.		:a. The Central Maintenance Supervisor is authorized to approve change orders on construction contracts, except that when change orders on a single construction project cumulatively will exceed $100,000, any further change orders must be approved by the Executive Director.
	:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.		:b. The Executive Director shall regularly report on the progress of significant construction projects and inform the Capital Affairs Committee and the Board of Directors of significant change orders.

	==IV.~~I.4~~==		==4. Review==
	Figures in this policy shall be reviewed by CapCom in 2015.		Figures in this policy shall be reviewed by CapCom in 2015.


	~~----~~		''[Created 11/04/10]''
	~~Policy created at Nov. 4th 2010 Board meeting~~

xx>Boardaa: moved IV.I. Construction Approval Process to IV.J. Construction Approval Process

2012-05-31T19:24:34Z

moved IV.I. Construction Approval Process to IV.J. Construction Approval Process

← Older revision	Revision as of 12:24, 31 May 2012
(No difference)