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Section I: BSC Membership
==I.A. Membership Eligibility Categories<sup>1</sup>==
==I.A. Membership Eligibility Categories==
1. '''Student Status''': The status of any registered, full time or half time students working toward an academic degree or teaching certification at a post-secondary school. The BSC recognizes four such subcategories:
1. Student Status: The status of any registered, full time students working toward an academic degree or teaching
:a. University of California, Berkeley Students: Any registered student at UCB as of 5:00pm on the last day UCB normally allows a student to withdraw from the semester in which the student initially joins the BSC. This subcategory includes students in the UCB Freshmen Extension Program<sup>3</sup>.
certification at a post-secondary school. The academic degree program must be progressive35 from any previous such
:b. Graduate students on filing fee status.
programs the member has completed. The BSC recognizes two such subcategories:
:c. Community College and other Students: Any full time or half time registered student that meets the BSC student status requirement according to the definitions (such as “full or half time” or "trade school accreditation" or “degree program”) used by the specific school attended by the student. Community College students are welcome in the BSC.
:a. University of California, Berkeley Students: Any registered student at UCB as of 5:00pm on the last day UCB
:d. Visiting Student Researchers (who are currently enrolled in a degree program and are working to obtain a degree) meet BSC student eligibility requirements. Postdocs and Visiting Research Scholars (who have already obtained a PhD), however, do not meet BSC student eligibility requirements. '' Updated by Board 5/07/20''
normally allows a student to withdraw from the current semester without losing eligibility for re-admission for the
:e. Students who take a reduced course load (below half-time) with approval from their institution as a reasonable accommodation or students who can qualify for an exemption from the half/full time status requirements via the Administrative Committee.
following semester. This subcategory includes students in the UCB Freshmen Extension Program36.
 
:b. Other Students: Any full time registered student that meets the BSC student status requirement according to the
''[Updated 1.e. per Board #7 (05.01.2025)]''
definitions (such as “full time” or “degree program”) used by the specific school attended by the student.
 
Because community colleges do not enforce student progress toward an academic degree, members are allowed a
2. '''Grace Status''': The status of any person who does not meet the student status requirements of section I.A.1 but is deemed by the BSC to be part of the student community in accordance with the guidelines below.  
maximum of six semesters in the BSC as community college students. (For students continuing to pursue a
 
recognized academic goal, AdCom may approve an additional semester(s) by a 2/3rds vote.)
:1. Members may not hold grace status for their first semester in the BSC.
2. Grace Status: The status of any person who does not meet the student status requirements of section I.A.1 but is
 
deemed by the BSC to be part of the student community in accordance with the guidelines below. Members are
:2. Administration of grace semester contracts will be done by the Housing Department.
allowed a maximum of three grace semesters. No person may live in the BSC in consecutive grace semesters, except
 
for preparatory grace. No member shall be eligible for a grace semester their first academic semester in the BSC. The
:3. Members may have a total of six grace semesters, which may be taken before or after graduation. No more than three grace semesters shall be consecutive.
BSC recognizes four such subcategories:
::a. Members on grace status after graduation will have access to the normal self-select, contract renewal, and transfer processes in the BSC, but may not live in properties that require residents to be UC Berkeley students.
:a. Spring Grace: Any person who resided in the BSC during the preceding fall semester, under the provisions of
::b. Grace after graduation is only available to members who fit all contract eligibility criteria except for student status.
IA1, Student Status or I.A.2.(d), Preparatory Grace Status may reside in the BSC in the Spring.
 
:b. Fall Grace: Any person who resided in the BSC during the preceding spring semester under the provisions of
3. '''Professional Staff Ineligibility'''
IA1, Student Status or I.A.2.(d), Preparatory Grace Status and who will be eligible under the provisions of I.A.1,
::a. Individuals employed as BSC professional staff are ineligible for BSC membership.
Student Status or I.A.2.(d), Preparatory Grace Status the following Spring semester. To receive a contract for the
::b. If a current BSC member accepts a professional staff position, they may retain their BSC membership only through the remainder of the contract term for which they accepted employment.
following Spring semester, the member must demonstrate to the Administrative Committee [or to staff], before
::c. Upon the conclusion of that term, their BSC membership will end, and they may not renew or sign a new membership contract while employed as BSC professional staff.
its last meeting of the Fall semester, that s/he will qualify for membership under the provisions of I.A.1, Student
 
Status or I.A.2.(d), Preparatory Grace Status. Members who fail to do so shall lose their reservation rights
 
immediately following AdCom’s last Fall meeting and be terminated immediately or in bad standing as per Section
[''Added #3 per SumCom #7 (08.14.2025)'']
IC of the AdCode.
 
:c. Incomplete Units Grace: Any person working to complete at least six units of incomplete class work at a postsecondary
[''Updated per Board #7 (05.01.2025)'']
school in that semester. This category includes non-registered students. (This particular status may only
 
be granted once.)
[''Updated per Board #6 (04.10.2025)'']
:d. Fall Degree Completion Grace: Any person graduating at the end of the fall semester who needs to take only
 
the courses they are enrolled to complete a degree. This category includes non-registered students. (This particular
status may only be granted once.)
:e. Preparatory Grace: Any person who has graduated from a post-secondary school and is working in preparation
to begin another degree program or is otherwise seeking academic preparation in accordance with the guidelines
below. Such grace semesters count towards the maximum number of three grace semesters overall. To be eligible
for a preparatory grace, members must apply the semester before their intended preparatory grace semester
otherwise it requires a 2/3rds majority of AdCom to approve a late application37. No member shall be eligible for
a preparatory grace semester their first academic semester in the BSC. Only members who would commence prep
grace status in a consecutive academic term would be eligible for preparatory grace38. Studying for a qualifying
exam and work that merely improves one’s chances of admittance shall not be considered required work.
::i. Academic: The member must be enrolled as a full-time student or in an equivalent number of units to a fulltime
student. (No more than 49% of one’s units may be through online/distance learning.)
::ii. Non-academic: A member building a portfolio, doing research or other non-academic work qualifies for a
preparatory grace semester if this work is unpaid, required for admission to the degree program, and involves
a minimum of twenty-two (22) hours of work per week.
::iii. Mixed:39 A member enrolled in fewer than five semester units which are required coursework for the degree
program, but is doing non-academic coursework required for the degree program which involves a minimum
of two and a half (2.5) hours of unpaid work per week for each deficient unit of required coursework.
==I.B. Unit Eligibility==
==I.B. Unit Eligibility==
Only UC students may live in units leased from the University. This includes the summer term for Cloyne. In the summer,
Only UC students may live in units leased from the University. This includes the summer term for Cloyne. In the summer, non-UCB students may reside in Rochdale, Fenwick and Convent.
non-UCB students may reside in Rochdale, Fenwick and Convent.
 
==I.C. Termination in bad Standing40 w/Contract completion:==
==I.C. Summer Eligibility==
AdCom is empowered by 2/3rds majority to allow a resident who is deemed not to meet any of the student status
Students meeting any of the following requirements may reside as a member in the summer: Any student enrolled for the summer; Any student who met the status requirements of IA1 Student Status or IA2 Grace in the prior Spring; Any student who can document that they will meet the status requirements of IA1 Student Status or IA2 Grace in the following Fall. To be eligible to live in Cloyne, residents must be enrolled in at least 5 units of UCB summer session or must be able to verify that they were UCB students the preceding Spring or will be UCB students the following Fall.
requirements to finish residence in a current semester. Such residents are still terminated in bad standing. A failed vote
 
results in immediate termination of contract with termination in bad standing.
==I.D. Rules and Obligations==
==I.D. Summer Eligibility==
1. Any member not a full time UC Berkeley Student shall be required to fill out, and turn in to the BSC office a form reporting student status for each semester of residency. Any member whose qualification is deemed debatable by Central Level staff, and members who fail to submit the student status form before the university withdrawal deadline for the semester in which such status is desired, must also obtain the approval of the Administrative Committee before or within the semester in question to continue residency in the BSC or be terminated in bad standing.
Students meeting any of the following requirements may reside as a member in the summer: Any student enrolled for the
 
summer; Any student who met the status requirements of IA1 Student Status or IA2 Grace in the prior Spring; Any
student who can document that s/he will meet the status requirements of IA1 Student Status or IA2 Grace in the following
Fall.
==I.E. Rules and Obligations==
1. Any member not a full time UC Berkeley Student shall be required to fill out, and turn in to the BSC office a form
reporting student status for each semester of residency. Any member whose qualification is deemed debatable by
Central Level staff, and members who fail to submit the student status form before the university withdrawal deadline
for the semester in which such status is desired, must also obtain the approval of the Administrative Committee before
or within the semester in question to continue residency in the BSC or be terminated in bad standing.
2. Each member is obligated:
2. Each member is obligated:
:a. To pay all bills within the time specified by the proper authorities.
:a. To pay all bills within the time specified by the proper authorities.
:b. To perform faithfully and as efficiently as possible all work assumed under the workshift system.
:b. To perform faithfully and as efficiently as possible all work assumed under the workshift system.
:c. To abide by the rules and regulations governing conduct in the house and to maintain and promote fairness and
:c. To abide by the rules and regulations governing conduct in the house and to maintain and promote fairness and cooperation essential to congenial, comfortable and studious living conditions.
cooperation essential to congenial, comfortable and studious living conditions.
:d. To respect all rights of neighbors and to protect the organization from public censure arising out of individual or group conduct which may be construed as representative of the organization.
:d. To respect all rights of neighbors and to protect the organization from public censure arising out of individual or
:e. To keep their room in a condition satisfactory to the house manager.
group conduct which may be construed as representative of the organization.
3. Any applicant who does not meet or give evidence of intending to meet the above qualifications will have their membership terminated that same semester. Any complaints are to be handled by the Administrative Committee.
:e. To keep his/her room in a condition satisfactory to the house manager.
 
3. Any applicant who does not meet or give evidence of intending to meet the above qualifications will have his/her
4. The Operations Manager or their appointed agent shall be responsible for checking the registration status of all members and distributing proper forms to non-registered student members.
membership terminated that same semester. Any complaints are to be handled by the Administrative Committee.
 
4. The Operations Manager or his/her appointed agent shall be responsible for checking the registration status of all
==I.E. EAP Exception==
members and distributing proper forms to non-registered student members.
EAP students who study abroad but are denied attendance at UCB for a whole year may live in the BSC during the semester
==I.F. AdCom Late Filing Fee==
1. Any case brought to the Administrative Committee concerning student status that should have been dealt with in a
previous semester shall be assessed a filing fee. If the case is filed for in the first three weeks following the start of the
contract, the fee will be the equivalent of 2.5 workshift hours. If filed after the end of the third week, and before the
end of the sixth week, the fee will be the equivalent of 5 workshift hours. If filed after the end of the sixth week, and
before the end of the ninth week, the fine will be the equivalent of 7.5 workshift hours. Finally, if the case is filed for
after the completion of the ninth week, the fee will be the equivalent of 10 workshift hours. After voting on the case,
the Administrative Committee may vote to waive the fee, in part or in whole.
2. The member may only work off their filing fee at Central Level with the approval of the Operations Manager. If a
member chooses to work off the filing fee, all work must be completed by the end of the semester. If the member
does not show up for their workshift(s), they will be double fined for the work missed. The filing fees are not to be
cumulative/combined.
==I.G. EAP Exception==
EAP students who study abroad but are denied attendance at Cal for a whole year may live in the BSC during the semester
that they are not abroad
that they are not abroad
==I.H. Live-in Attendents==
 
BSC staff may disallow live-in attendants with the approval of the U.C. Physically Disabled Students Program Coordinator.
----
''1. All requirements under I.A. are for regular academic terms (Fall & Spring); see I.D. for Summer requirements.''
''2. For example, one who has a BA/BS must be enrolled full time in a graduate degree program. A student with an AA must be enrolled full time in a BA/BS degree program.'' 
 
''3. This does not include all UCB Extension students. They only meet requirements on a case-by-case basis.''
 
''4. Those wanting a grace semester in a non-consecutive academic term must be approved by AdHoc.''
 
''5. Fulfillment of the Non-Academic or Mixed Preparatory Grace requirements must be verified by literature from the degree program stating admission requirements and when possible, by an academic adviser, and a supervisor.''
[[Category: Policy|BSC Membership]] [[Category: Section II - Administrative Code]]

Latest revision as of 09:36, 28 January 2026

I.A. Membership Eligibility Categories1

1. Student Status: The status of any registered, full time or half time students working toward an academic degree or teaching certification at a post-secondary school. The BSC recognizes four such subcategories:

a. University of California, Berkeley Students: Any registered student at UCB as of 5:00pm on the last day UCB normally allows a student to withdraw from the semester in which the student initially joins the BSC. This subcategory includes students in the UCB Freshmen Extension Program3.
b. Graduate students on filing fee status.
c. Community College and other Students: Any full time or half time registered student that meets the BSC student status requirement according to the definitions (such as “full or half time” or "trade school accreditation" or “degree program”) used by the specific school attended by the student. Community College students are welcome in the BSC.
d. Visiting Student Researchers (who are currently enrolled in a degree program and are working to obtain a degree) meet BSC student eligibility requirements. Postdocs and Visiting Research Scholars (who have already obtained a PhD), however, do not meet BSC student eligibility requirements. Updated by Board 5/07/20
e. Students who take a reduced course load (below half-time) with approval from their institution as a reasonable accommodation or students who can qualify for an exemption from the half/full time status requirements via the Administrative Committee.

[Updated 1.e. per Board #7 (05.01.2025)]

2. Grace Status: The status of any person who does not meet the student status requirements of section I.A.1 but is deemed by the BSC to be part of the student community in accordance with the guidelines below.

1. Members may not hold grace status for their first semester in the BSC.
2. Administration of grace semester contracts will be done by the Housing Department.
3. Members may have a total of six grace semesters, which may be taken before or after graduation. No more than three grace semesters shall be consecutive.
a. Members on grace status after graduation will have access to the normal self-select, contract renewal, and transfer processes in the BSC, but may not live in properties that require residents to be UC Berkeley students.
b. Grace after graduation is only available to members who fit all contract eligibility criteria except for student status.

3. Professional Staff Ineligibility

a. Individuals employed as BSC professional staff are ineligible for BSC membership.
b. If a current BSC member accepts a professional staff position, they may retain their BSC membership only through the remainder of the contract term for which they accepted employment.
c. Upon the conclusion of that term, their BSC membership will end, and they may not renew or sign a new membership contract while employed as BSC professional staff.


[Added #3 per SumCom #7 (08.14.2025)]

[Updated per Board #7 (05.01.2025)]

[Updated per Board #6 (04.10.2025)]

I.B. Unit Eligibility

Only UC students may live in units leased from the University. This includes the summer term for Cloyne. In the summer, non-UCB students may reside in Rochdale, Fenwick and Convent.

I.C. Summer Eligibility

Students meeting any of the following requirements may reside as a member in the summer: Any student enrolled for the summer; Any student who met the status requirements of IA1 Student Status or IA2 Grace in the prior Spring; Any student who can document that they will meet the status requirements of IA1 Student Status or IA2 Grace in the following Fall. To be eligible to live in Cloyne, residents must be enrolled in at least 5 units of UCB summer session or must be able to verify that they were UCB students the preceding Spring or will be UCB students the following Fall.

I.D. Rules and Obligations

1. Any member not a full time UC Berkeley Student shall be required to fill out, and turn in to the BSC office a form reporting student status for each semester of residency. Any member whose qualification is deemed debatable by Central Level staff, and members who fail to submit the student status form before the university withdrawal deadline for the semester in which such status is desired, must also obtain the approval of the Administrative Committee before or within the semester in question to continue residency in the BSC or be terminated in bad standing.

2. Each member is obligated:

a. To pay all bills within the time specified by the proper authorities.
b. To perform faithfully and as efficiently as possible all work assumed under the workshift system.
c. To abide by the rules and regulations governing conduct in the house and to maintain and promote fairness and cooperation essential to congenial, comfortable and studious living conditions.
d. To respect all rights of neighbors and to protect the organization from public censure arising out of individual or group conduct which may be construed as representative of the organization.
e. To keep their room in a condition satisfactory to the house manager.

3. Any applicant who does not meet or give evidence of intending to meet the above qualifications will have their membership terminated that same semester. Any complaints are to be handled by the Administrative Committee.

4. The Operations Manager or their appointed agent shall be responsible for checking the registration status of all members and distributing proper forms to non-registered student members.

I.E. EAP Exception

EAP students who study abroad but are denied attendance at UCB for a whole year may live in the BSC during the semester that they are not abroad

1. All requirements under I.A. are for regular academic terms (Fall & Spring); see I.D. for Summer requirements.

2. For example, one who has a BA/BS must be enrolled full time in a graduate degree program. A student with an AA must be enrolled full time in a BA/BS degree program.

3. This does not include all UCB Extension students. They only meet requirements on a case-by-case basis.

4. Those wanting a grace semester in a non-consecutive academic term must be approved by AdHoc.

5. Fulfillment of the Non-Academic or Mixed Preparatory Grace requirements must be verified by literature from the degree program stating admission requirements and when possible, by an academic adviser, and a supervisor.

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