I.A.10. CONDUCT COMMITTEE CHAIR: Difference between revisions

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(Board approved 12/10/15.)
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'''General Description:'''
'''General Description:'''


The chief responsibility of the Conduct Committee Chairperson is to ensure that the decision-making processes of the Conduct
The chief responsibility of the Conduct Committee Chair is to ensure that the decision-making processes of the Conduct Committee are fair, procedurally sound, efficient, sensitive to the member, and well-documented. The ConCom Chair must train the ConCom members, make necessary preparations before each meeting, and fulfill a number of responsibilities to the Board that occur after each meeting.
Committee are fair, procedurally sound, efficient, sensitive to the member, and well-documented. The ConCom Chair must
train the ConCom members, make necessary preparations before each meeting, and fulfill a number of responsibilities to the
Board that occur after each meeting.


'''Specific duties:'''
'''Specific duties:'''


:1. Chair all meetings of the Conduct Committee.
:1. Chair all meetings of the Conduct Committee.
:2. Work to foster in ConCom meetings an environment where dissent and disagreement are both tolerated and tactfully expressed, and where member privacy and sensitivities are respected and accounted for.
:2. Ensure meetings are run according to policy while maintaining confidentiality and respect for members and their situations.
:3. Ensure that all exceptions to policy are brought to the attention of the Board for approval.
:3. Prior to the ConCom training:
:4. Prior to the ConCom training:
::a. Obtain training in meeting facilitation and, if possible, group dynamics, sensitivity, etc.
::a. Obtain training in meeting facilitation and, if possible, group dynamics, sensitivity, anti-oppression, etc.
::b. Obtain a strong understanding of BSC parliamentary procedure and conduct policies.
::b. Obtain a strong understanding of BSC parliamentary procedure and conduct policies.
::c. Read exit documents, and review the minutes from the previous semester.
::c. Read exit documents, and review the minutes from the previous semester.
::d. Meet with the CXM and Administrative Member Advisor and together form the ConCom schedule for the semester
::d. Meet with the CXM and Conduct Member Advisor and together form the ConCom schedule for the semester
::e. Update the training documents.
::e. Update the training documents.
::f. Initiate communications with ConCom reps and the AA.
::f. Initiate communications with ConCom Members and the AA.
:5. Prior to each meeting:
:4. Prior to each meeting:
::a. Fulfill screening committee responsibilities.
::a. Fulfill screening committee responsibilities.
::b. Review the policy sections which may apply to the cases that will be heard.
::b. Review the policy sections which may apply to the cases that will be heard.
:6. After each meeting:
:5. After each meeting:
::a. Obtain the minutes from the AA.
::a. Obtain the minutes from the AA.
::b. Summarize the minutes.
::b. Summarize the minutes.
::c. Forward the minutes and minutes summary to the VPIA and the President, and note any exceptions which must be approved by the Board.
::c. Ensure that the minutes are properly archived.
:7. Attend portions of Board, Cabinet, or other committee meetings as required by policy and when otherwise necessary.
:6. Attend portions of Board, Cabinet, or other committee meetings as required by policy and when otherwise necessary.
:8. Forward to the VPET and VPIA recommendations for policy changes whenever the need for such changes becomes apparent.
:7. Forward to the VPET recommendations for policy changes whenever the need for such changes becomes apparent.
:9. Compile and publish an exit document for your successor, and attach all training materials.
:8. Compile and publish an exit document for your successor, and attach all training materials.
:10. Maintain the database of ConCom case requests and decisions
:9. Maintain the database of ConCom cases and decisions
:10. Assist the Cooperative Experience Manager with transcribing pre-hearing interviews.
:11. Track ConCom committee member attendance at trainings and meetings, and report absences to the Operations Assistant no later than 24 hours after the absence occurred.


'''Term of position''': Academic year (Fall and Spring)
'''Term of position''': Indefinite (Fall, Spring and Summer)


'''Supervisor''': Cooperative Experience Manager
'''Supervisor''': Cooperative Experience Manager


'''Hired by''': Hiring Commission or Supervisor
'''Hired by''': Hiring Committee


'''Expected hours per week''': 3.5
'''Expected hours per week''': 5


'''Eligibility''': Must be a eligible member of the BSC and may not be an executive or member of the Board of Directors.
'''Eligibility''': Must be a eligible member of the BSC and may not be an executive or member of the Board of Directors.

Revision as of 11:24, 6 September 2016

General Description:

The chief responsibility of the Conduct Committee Chair is to ensure that the decision-making processes of the Conduct Committee are fair, procedurally sound, efficient, sensitive to the member, and well-documented. The ConCom Chair must train the ConCom members, make necessary preparations before each meeting, and fulfill a number of responsibilities to the Board that occur after each meeting.

Specific duties:

1. Chair all meetings of the Conduct Committee.
2. Ensure meetings are run according to policy while maintaining confidentiality and respect for members and their situations.
3. Prior to the ConCom training:
a. Obtain training in meeting facilitation and, if possible, group dynamics, sensitivity, etc.
b. Obtain a strong understanding of BSC parliamentary procedure and conduct policies.
c. Read exit documents, and review the minutes from the previous semester.
d. Meet with the CXM and Conduct Member Advisor and together form the ConCom schedule for the semester
e. Update the training documents.
f. Initiate communications with ConCom Members and the AA.
4. Prior to each meeting:
a. Fulfill screening committee responsibilities.
b. Review the policy sections which may apply to the cases that will be heard.
5. After each meeting:
a. Obtain the minutes from the AA.
b. Summarize the minutes.
c. Ensure that the minutes are properly archived.
6. Attend portions of Board, Cabinet, or other committee meetings as required by policy and when otherwise necessary.
7. Forward to the VPET recommendations for policy changes whenever the need for such changes becomes apparent.
8. Compile and publish an exit document for your successor, and attach all training materials.
9. Maintain the database of ConCom cases and decisions
10. Assist the Cooperative Experience Manager with transcribing pre-hearing interviews.
11. Track ConCom committee member attendance at trainings and meetings, and report absences to the Operations Assistant no later than 24 hours after the absence occurred.

Term of position: Indefinite (Fall, Spring and Summer)

Supervisor: Cooperative Experience Manager

Hired by: Hiring Committee

Expected hours per week: 5

Eligibility: Must be a eligible member of the BSC and may not be an executive or member of the Board of Directors.

Requirements: Experience with meeting facilitation preferred.

Working conditions: Personnel Code

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