I.A.9. ADMINISTRATIVE COMMITTEE CHAIR: Difference between revisions

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(Board approved 12/10/15.)
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::b. Obtain a strong understanding of BSC parliamentary procedure, by-laws, policies (with an emphasis on those in the Administrative Code), and relevant general practices.
::b. Obtain a strong understanding of BSC parliamentary procedure, by-laws, policies (with an emphasis on those in the Administrative Code), and relevant general practices.
::c. Read exit documents, and review the minutes from the previous semester.
::c. Read exit documents, and review the minutes from the previous semester.
::d. Meet with the OM and Member Advocate and together form the AdCom schedule for the semester
::d. Meet with the OM and Administrative Member Advisor and together form the AdCom schedule for the semester
::e. Update the training documents.
::e. Update the training documents.
::f. Initiate communications with AdCom reps and the AA.
::f. Initiate communications with AdCom reps and the AA.
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::b. Summarize the minutes.
::b. Summarize the minutes.
::c. Forward the minutes and minutes summary to the VPIA and the President, and note any exceptions which must be approved by the Board.
::c. Forward the minutes and minutes summary to the VPIA and the President, and note any exceptions which must be approved by the Board.
:7. Attend portions of Board, Cabinet, IACom meetings as required by policy and when otherwise necessary.
:7. Attend portions of Board, Cabinet, and IACom meetings as required by policy and when otherwise necessary.
:8. Forward to the VPIA recommendations for policy changes whenever the need for such a change becomes apparent, e.g. when there are sections of policy to which AdCom regularly finds the need to make an exception.
:8. Forward to the VPIA recommendations for policy changes whenever the need for such a change becomes apparent, e.g. when there are sections of policy to which AdCom regularly finds the need to make an exception.
:9. Compile and publish an exit document for your successor, and attach all training materials.
:9. Compile and publish an exit document for your successor, and attach all training materials.
:10. Maintain the database of AdCom case requests and decisions.
:10. Maintain the database of AdCom case requests and decisions.


'''Term of position''': Academic year (Fall and Spring)12
'''Term of position''': Academic year (Fall and Spring)


'''Supervisor''': Operations Manager
'''Supervisor''': Operations Manager
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'''Working conditions''': Personnel Code
'''Working conditions''': Personnel Code
[''Board approved 5/8/14.'']

Revision as of 14:01, 2 January 2016

General Description:

The chief responsibility of the AdCom Chairperson is to ensure that the decision-making processes of the Administrative Committee are fair, procedurally sound, efficient, sensitive to the member, and well documented. The AdCom Chair must train the AdCom members, make necessary preparations before each meeting, and fulfill a number of responsibilities to the Board that occur after each meeting.

Specific duties:

1. Chair all meetings of the Administrative Committee.
2. Work to foster in AdCom meetings an environment where dissent and disagreement are both tolerated and tactfully expressed, and where member privacy and sensitivities are respected and accounted for.
3. Ensure that all exceptions made by AdCom per AdCode section XVII.C. are brought to the attention of the Board.
4. Prior to the AdCom training:
a. Obtain training in meeting facilitation and, if possible, group dynamics, sensitivity, etc.
b. Obtain a strong understanding of BSC parliamentary procedure, by-laws, policies (with an emphasis on those in the Administrative Code), and relevant general practices.
c. Read exit documents, and review the minutes from the previous semester.
d. Meet with the OM and Administrative Member Advisor and together form the AdCom schedule for the semester
e. Update the training documents.
f. Initiate communications with AdCom reps and the AA.
5. Prior to each meeting:
a. Fulfill screening committee responsibilities.
b. Notify AdCom members of the types of cases to be heard and note the policy sections that may apply.
c. Review the policy sections which may apply to the cases that will be heard.
6. After each meeting:
a. Obtain the minutes from the AA.
b. Summarize the minutes.
c. Forward the minutes and minutes summary to the VPIA and the President, and note any exceptions which must be approved by the Board.
7. Attend portions of Board, Cabinet, and IACom meetings as required by policy and when otherwise necessary.
8. Forward to the VPIA recommendations for policy changes whenever the need for such a change becomes apparent, e.g. when there are sections of policy to which AdCom regularly finds the need to make an exception.
9. Compile and publish an exit document for your successor, and attach all training materials.
10. Maintain the database of AdCom case requests and decisions.

Term of position: Academic year (Fall and Spring)

Supervisor: Operations Manager

Hired by: Hiring Commission or Supervisor

Expected hours per week: 3.5

Eligibility: Must be a eligible member of the BSC and may not be an executive or member of the Board of Directors.

Requirements: Experience with meeting facilitation preferred.

Working conditions: Personnel Code