III: Reservations by Existing Members: Difference between revisions

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(Board approved 4/16/15.)
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A. Members must submit their Reservation Agreement cards on or before the date set by the Operations Manager if they intend to make a reservation for the new contract period.
'''A. Spring to Fall Renewal Process:'''
:1. Members who fail to meet the deadline date may submit reservations up to noon the following Monday after this date, but will receive a $5.00 assessment.
:1. Current members receive notice that they may renew their contract for the following academic year
:2. Members who submit their Reservation Agreement cards after this second date will receive priority under Section V.A.2.
::a. They may reserve a space in their current unit (“squatters”)
:3. Members wishing an extension of this deadline date must receive approval in advance from the Operations Manager.
::b. They may apply to transfer for the following academic year. Members requesting transfer may reserve a space in their current unit in the case that they do not receive the transfer.
::c. Current members who do not renew are considered to be leaving the organization at the end of the current contract term
:2. The Housing Department determines vacancies in the apartments and notifies eligible members if they have pull-in rights
::a. The Housing Department manually assigns all valid pull-in requests submitted before the deadline
:3. Apartment Bidding Process
::a. The Housing Department determines which apartment spaces are open for bidding
::b. Bidding takes place; refer to the Bidding policy, Section XXII
::c. The Housing Department manually assigns all bid-winners
:4. The Housing Department makes an assignment for all remaining vacancies
::a. After squatters, all current members wishing to transfer, old members returning to the BSC, new members, and all other eligible applicants for BSC housing for the academic year are ordered on the waitlist according to Section V. A.
:5. Contracts are sent out with a deadline to sign and pay a security deposit (if applicable)
:6. The Bookkeeping Department will fee assess all members holding a signed contract for the following academic year
::a. Contract holders are responsible for paying their first rent installment after they have been charged and before the due date


B. After the deadline, the Housing Supervisor shall make up an official house list of all returning members for each house. Such lists shall be posted by the house. Members are responsible for checking this list to make sure that their Reservation Agreement card has been received.
'''B. Spring Assignment Process:'''
:1. Current members receive notice that they may cancel the Spring portion of their contract or request a transfer for the Spring term
::a. They may cancel the Spring portion of their contract
::b. They may apply to transfer for the upcoming Spring term. Members requesting transfer may reserve a space in their current unit in the case that they do not receive the transfer.
:2. The Housing Department determines vacancies in the apartments and notifies eligible members if they have pull-in rights
::a. The Housing Department manually assigns all valid pull-in requests submitted before the deadline
:3. Apartment Bidding Process
::a. The Housing Department determines which apartment spaces are open for bidding
::b. Bidding takes place; refer to the Bidding policy, Section XXII
::c. The Housing Department manually assigns all bid-winners
:4. The Housing Department makes an assignment for all remaining vacancies
::a. After squatters, all current members wishing to transfer, old members returning to the BSC, new members, and all other eligible applicants for BSC housing for the academic year are ordered on the waitlist according to Section V. A.
:5. Contracts are sent out with a deadline to sign and pay a security deposit (if applicable)
:6. The Bookkeeping Department will fee assess all members holding a signed contract for the following academic year
::a. Contract holders are responsible for paying their first rent installment after they have been charged and before the due date


C. Contracts shall be distributed to each person whose name appears on the above lists. The applicant shall obtain the necessary signatures on the contract and return a copy to the BSC office by the specified deadline. Spring contracts shall only be distributed to new and transferring members.
:1. Failure to return the contract by the due date shall result in cancellation of the reservation. All such members will receive priority under Sections V.A.2 and 6.


D.
[''Board approved 4/16/15.'']
:1. Members accept all responsibility for non-delivery of mail or non-receipt of faxes.
:2. The BSC shall not be responsible for non-receipt of documentation unless the member can furnish evidence proving otherwise.


[[Category: Policy Directory]] [[Category: Section II - Administrative Code]]
[[Category: Policy Directory]] [[Category: Section II - Administrative Code]]

Revision as of 16:47, 11 May 2015

A. Spring to Fall Renewal Process:

1. Current members receive notice that they may renew their contract for the following academic year
a. They may reserve a space in their current unit (“squatters”)
b. They may apply to transfer for the following academic year. Members requesting transfer may reserve a space in their current unit in the case that they do not receive the transfer.
c. Current members who do not renew are considered to be leaving the organization at the end of the current contract term
2. The Housing Department determines vacancies in the apartments and notifies eligible members if they have pull-in rights
a. The Housing Department manually assigns all valid pull-in requests submitted before the deadline
3. Apartment Bidding Process
a. The Housing Department determines which apartment spaces are open for bidding
b. Bidding takes place; refer to the Bidding policy, Section XXII
c. The Housing Department manually assigns all bid-winners
4. The Housing Department makes an assignment for all remaining vacancies
a. After squatters, all current members wishing to transfer, old members returning to the BSC, new members, and all other eligible applicants for BSC housing for the academic year are ordered on the waitlist according to Section V. A.
5. Contracts are sent out with a deadline to sign and pay a security deposit (if applicable)
6. The Bookkeeping Department will fee assess all members holding a signed contract for the following academic year
a. Contract holders are responsible for paying their first rent installment after they have been charged and before the due date

B. Spring Assignment Process:

1. Current members receive notice that they may cancel the Spring portion of their contract or request a transfer for the Spring term
a. They may cancel the Spring portion of their contract
b. They may apply to transfer for the upcoming Spring term. Members requesting transfer may reserve a space in their current unit in the case that they do not receive the transfer.
2. The Housing Department determines vacancies in the apartments and notifies eligible members if they have pull-in rights
a. The Housing Department manually assigns all valid pull-in requests submitted before the deadline
3. Apartment Bidding Process
a. The Housing Department determines which apartment spaces are open for bidding
b. Bidding takes place; refer to the Bidding policy, Section XXII
c. The Housing Department manually assigns all bid-winners
4. The Housing Department makes an assignment for all remaining vacancies
a. After squatters, all current members wishing to transfer, old members returning to the BSC, new members, and all other eligible applicants for BSC housing for the academic year are ordered on the waitlist according to Section V. A.
5. Contracts are sent out with a deadline to sign and pay a security deposit (if applicable)
6. The Bookkeeping Department will fee assess all members holding a signed contract for the following academic year
a. Contract holders are responsible for paying their first rent installment after they have been charged and before the due date


[Board approved 4/16/15.]

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