1. If a house finishes spring semester over budget, that house will be billed, through check-out slips, by the central office, to cover that debt. Members shall be billed no more than 10 percent of their rent.
2. Whenever a house’s debt becomes $10 or dangerously close to $10 per person, the accountant shall write members a letter explaining the situation and describing what they can do about it.
3. Any house deficits shall be pro-rated by C.O. and charged to every member.
4. Payroll compensation [for room only house summer managers] shall be budgeted at 1/30 manager per person.
5. The savings a unit accrues from its budget will be credited to that unit’s account.
6. To institute a semesterly house audit system whereby central-level managers review all non-centralized house accounts for the sole purpose of presenting regular, complete and accurate financial reports to members. Any and all financial information discovered by the audits must be presented to the appropriate house council. Casa Zimbabwe, Hillegass- Parker House, Cloyne, Fenwick, and Rochdale will be reviewed twice per semester.
7. All houses shall have two signatures on bank accounts and the accounting manager must be one of those signers.
8. All house fees must be discussed and approved by house council.
9. All additional fees levied by the house shall be processed as a house bill on members’ BSC rental accounts through Central Office.
10. House/Finance managers must submit a list with all current house members and the approved house fee to the Bookkeeping Department no later than two weeks prior to the final payment day for each term so that the fees can be included on members’ statements.
11. The Bookkeeping Department will post the fees to members’ accounts, generate statements, and transfer the funds the to the house account.
12. Any collection of house fees not conforming to the process above is strictly prohibited.
13. Violation of section 12 of this policy will result in the following sanctions:
- a. Loss of compensation and/or removal from position of responsible house-level manager(s).
- b. If there have been no violations of the House Level Fees policy in the last twelve (12) months, then the enforcement committee may, in response to a new violation, fine the unit up to $10.00 per member, charged to the house account.
- c. If there have been one or more violations of the House Level Fees policy in the past twelve months, then the enforcement committee may, in response to a new violation, fine the unit up to $25.00 per member, charged to the house account.
[Board approved 12/11/14.]